University of South Florida Libraries
Job Description
This position performs accounting and administrative duties, preparing journal entries, processing and auditing transactions, running system queries, creating and closing header records, scanning checks, approving batches, preparing accounting reports, monitoring daily accounting activity, and answering internal and external customer questions. The role is responsible for batch processing for Touchnet, Alumni credit card, Athletics Chase/Amex and WUSF, and will assist with monthly closing.
Responsibilities
Ensure transactions are administratively compliant with USF policies, procedures, and business processes.
Receive and process cash, checks, credit card, and electronic fund transactions.
Stamp each check with assigned deposit number and prepare daily deposit totals.
Create header records and update monthly deposit log for all deposits sent to gift processing.
Prepare, record, and audit cash collections for Loomis pick-up.
Separate deposits for Central Records pick-up and prepare journals for retained deposits.
Assist with logging, review, coding and auction reconciliations for Foundation Educational Business Activities (EBAs).
Handle credit card transactions for Alumni, Touchnet, Athletics Chase and Amex, batching each separately and preparing deposit summaries.
Reconcile Touchnet/Chase/Amex daily transaction reports and update monthly deposit logs.
Assist with holding account reconciliation, research, and workpaper preparation.
Audit and approve open batches in FE, close header records, perform post transaction verification.
Notify gift processing of discrepancies and correct entries as needed.
Assist with posting batches and header records and run daily cash balance sheet.
Prepare journal entries as needed for deposits, data entry, and audit of journals.
Investigate and audit inquiries regarding accounts and funds.
Interact with and respond to customers with questions or problems related to specific accounting functions.
Perform other administrative accounting duties as required to support the goals of the unit.
Qualifications
High School diploma.
Four years of related experience in an accounting function.
Appropriate college coursework or vocational/technical training may substitute for required experience.
Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check.
Equal Employment Opportunity University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
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Responsibilities
Ensure transactions are administratively compliant with USF policies, procedures, and business processes.
Receive and process cash, checks, credit card, and electronic fund transactions.
Stamp each check with assigned deposit number and prepare daily deposit totals.
Create header records and update monthly deposit log for all deposits sent to gift processing.
Prepare, record, and audit cash collections for Loomis pick-up.
Separate deposits for Central Records pick-up and prepare journals for retained deposits.
Assist with logging, review, coding and auction reconciliations for Foundation Educational Business Activities (EBAs).
Handle credit card transactions for Alumni, Touchnet, Athletics Chase and Amex, batching each separately and preparing deposit summaries.
Reconcile Touchnet/Chase/Amex daily transaction reports and update monthly deposit logs.
Assist with holding account reconciliation, research, and workpaper preparation.
Audit and approve open batches in FE, close header records, perform post transaction verification.
Notify gift processing of discrepancies and correct entries as needed.
Assist with posting batches and header records and run daily cash balance sheet.
Prepare journal entries as needed for deposits, data entry, and audit of journals.
Investigate and audit inquiries regarding accounts and funds.
Interact with and respond to customers with questions or problems related to specific accounting functions.
Perform other administrative accounting duties as required to support the goals of the unit.
Qualifications
High School diploma.
Four years of related experience in an accounting function.
Appropriate college coursework or vocational/technical training may substitute for required experience.
Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check.
Equal Employment Opportunity University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
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