University of South Florida
Accounting Specialist
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Job Description This position performs accounting and administrative duties. The Accounting Specialist performs tasks of moderate complexity which include preparing accounting journal entries and paperwork for approval by others, processing and auditing transactions and journals, running system queries, creating and closing header records, scanning checks in daily deposit, approving batches, preparing accounting reports, monitoring daily/continuous accounting activity, and answering internal and external customer questions. This position is responsible for batch daily Touchnet, alumni credit card, athletics Chase/Amex and WUSF. This position will also assist in monthly closing.
Responsibilities
Ensures transactions are administratively compliant with USF policies, procedures, and business processes. Receives and processes cash, checks, credit card, and electronic fund transactions. Daily deposit - stamp each check with assigned deposit number. Scan checks, prepare deposit slip for any cash and or rejected checks from scanner, prepare daily deposit totalsheet that shows the deposit that was sent to the bank. Create header records and update monthly deposit log that shows all the deposits that were sent to gift processing each day.
Prepare, record and audit cash collection for Loomis to pick up. Separate deposits for Central Records pick up and prepare journals for deposits retained in the Business Office.
Based on workflow, supervisor may also assign tasks to assist with the logging, review, coding and auction reconciliations for Foundation Educational Business Activities (EBAs).
Credit Card transactions for Alumni, Touchnet, Athletics Chase and Amex - batch each separately and prepare deposit summary. Reconcile to Touchnet/Chase/Amex daily transaction report. Create header records and make folders for each batch. Update monthly deposit log with each according to date the credit cards were processed. Separate deposits for Central Records pick up and prepare journals for deposits retained in the Business Office.
Reconcile balance sheet accounts - expense receipts and reimbursement checks. Assist with pulling together documentation for internal or external audits or other BFS projects. Based on workflow, supervisor may also assign tasks associated with the Holding account reconciliation (research and workpaper preparation).
Reconcile Touchnet/Chase/Amex to monthly deposit log. Acquire information on all outstanding items weekly. Verify all items have been deposited by month end closing. Assist with the coordination of month-end close related to transactions impacting cash.
Audit and approve open batches in FE and close header records. Perform post transaction verification of deposit batches prepared by BFS and processed by gift processing. Notify gift processing of any discrepancies for correcting entries needed. Assist with posting batches and header records. Run cash balance sheet daily to ensure cash is in balance. Prepare journal entries as needed for deposits, data entry and audit of journals. Investigate and audit inquiries regarding accounts and funds. Audit, process, and record refund transactions. Interact and respond to customers with questions or problems related to specific accounting functions and policies. Investigate and audit inquiries regarding accounts and funds. More complex issues may be referred to the section supervisor or a Staff Accountant. Perform other administrative accounting duties as required to support the goals of the unit.
Qualifications This position requires a High School diploma and four years of related experience in an accounting function. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check.
Equal Employment Opportunity Applicants have rights under Federal Employment Laws. The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
Family and Medical Leave Act (FMLA) Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
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Job Description This position performs accounting and administrative duties. The Accounting Specialist performs tasks of moderate complexity which include preparing accounting journal entries and paperwork for approval by others, processing and auditing transactions and journals, running system queries, creating and closing header records, scanning checks in daily deposit, approving batches, preparing accounting reports, monitoring daily/continuous accounting activity, and answering internal and external customer questions. This position is responsible for batch daily Touchnet, alumni credit card, athletics Chase/Amex and WUSF. This position will also assist in monthly closing.
Responsibilities
Ensures transactions are administratively compliant with USF policies, procedures, and business processes. Receives and processes cash, checks, credit card, and electronic fund transactions. Daily deposit - stamp each check with assigned deposit number. Scan checks, prepare deposit slip for any cash and or rejected checks from scanner, prepare daily deposit totalsheet that shows the deposit that was sent to the bank. Create header records and update monthly deposit log that shows all the deposits that were sent to gift processing each day.
Prepare, record and audit cash collection for Loomis to pick up. Separate deposits for Central Records pick up and prepare journals for deposits retained in the Business Office.
Based on workflow, supervisor may also assign tasks to assist with the logging, review, coding and auction reconciliations for Foundation Educational Business Activities (EBAs).
Credit Card transactions for Alumni, Touchnet, Athletics Chase and Amex - batch each separately and prepare deposit summary. Reconcile to Touchnet/Chase/Amex daily transaction report. Create header records and make folders for each batch. Update monthly deposit log with each according to date the credit cards were processed. Separate deposits for Central Records pick up and prepare journals for deposits retained in the Business Office.
Reconcile balance sheet accounts - expense receipts and reimbursement checks. Assist with pulling together documentation for internal or external audits or other BFS projects. Based on workflow, supervisor may also assign tasks associated with the Holding account reconciliation (research and workpaper preparation).
Reconcile Touchnet/Chase/Amex to monthly deposit log. Acquire information on all outstanding items weekly. Verify all items have been deposited by month end closing. Assist with the coordination of month-end close related to transactions impacting cash.
Audit and approve open batches in FE and close header records. Perform post transaction verification of deposit batches prepared by BFS and processed by gift processing. Notify gift processing of any discrepancies for correcting entries needed. Assist with posting batches and header records. Run cash balance sheet daily to ensure cash is in balance. Prepare journal entries as needed for deposits, data entry and audit of journals. Investigate and audit inquiries regarding accounts and funds. Audit, process, and record refund transactions. Interact and respond to customers with questions or problems related to specific accounting functions and policies. Investigate and audit inquiries regarding accounts and funds. More complex issues may be referred to the section supervisor or a Staff Accountant. Perform other administrative accounting duties as required to support the goals of the unit.
Qualifications This position requires a High School diploma and four years of related experience in an accounting function. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check.
Equal Employment Opportunity Applicants have rights under Federal Employment Laws. The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
Family and Medical Leave Act (FMLA) Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
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