University of Wisconsin-Madison
Financial Specialist III – University of Wisconsin‑Madison
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Financial Specialist III
role at
University of Wisconsin‑Madison .
Job Summary The Financial Specialist III position supports the Accounts Payable area within the Division of Business Services at UW‑Madison. This position independently audits transactions requiring a high level of knowledge and expertise and works daily with a wide variety of funding sources. The role enters invoice payment data into ShopUW+, researches, resolves, and responds to payment‑related questions by providing advice, interpretation, and information on rules and regulations to UW‑Madison department staff, Accounting Services staff, Purchasing Services staff, and UWS Pre‑Audit staff. The position reconciles transactions and recommends controls and process improvements and troubleshoots complex financial errors.
Key Responsibilities
Draft communications and reports and maintain organization of varied records to provide administrative support within a specified work unit
Reallocate expenses to appropriate funding strings
May train staff on financial processes and best practices
Review and approve complex transactions and assign funding codes in accordance with established rules, regulations, and policies
Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
Monitor financial transactions and fund balances and generate and reconcile complex reports and statements in accordance with established rules and regulations
Review transaction processing internal controls and recommend policies and procedures
Answer complex fiscal questions and provide information based on set materials and standards to various audiences
Department Division of Business Services, Disbursements
Compensation Starting salary: $62,000 (negotiable based on experience and qualifications). Comprehensive benefits package includes paid time off, health/dental/vision/life insurance, tax‑advantaged savings accounts, and participation in the Wisconsin Retirement System (WRS) pension fund.
Required Qualifications
Minimum 2 years of accounting, finance, or business administration experience.
Excellent oral and written communication skills, ability to communicate clearly, business‑like, and courteously with a diverse internal and external customer base.
Excellent organizational skills and techniques; ability to work independently, prioritize work duties, and demonstrate effective time management to meet accounts payable and university deadlines.
Preferred Qualifications
Ability to multi‑task and transition quickly between priorities.
Effective team member, contributing to efficient operation of the work unit and providing constructive feedback for continuous improvement.
Strong human relations and interpersonal skills for professional working relationships with managers, supervisors, coworkers, and customers.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Proficiency in Excel and ability to create complex spreadsheets and reports.
Knowledge of accounts payable procedures and basic accounting principles.
Knowledge of Peoplesoft or other accounting software.
Knowledge of Image Now or other image retention database software.
Knowledge of banking reconciliation software.
Knowledge of state accounts payable statutes and state funding rules and chart of accounts.
Education Associate’s Degree Preferred; Associate’s Degree in Accounting or related field.
How to Apply To begin the application process, click the “apply now” button. Upload a Letter of Qualifications (cover letter) and Resume. Please refer to your work experience and include how your skillset aligns with the role. Application reviewers will rely on written materials to determine who may advance to preliminary interviews.
Successful applicants must ensure eligibility to work in the United States (citizen, lawful permanent resident, or authorized foreign national without employer sponsorship) on or before the effective date of appointment. UW‑Madison is not an E‑Verify employer and is not eligible to employ F1 STEM OPT Extension participants.
Application deadline: 11:59 pm on January 6, 2026.
Contact Information Phoua Khang, HR Generalist, asu.hr@ohr.wisc.edu
Institutional Statement on Diversity Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin‑Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.
Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, status as a protected veteran, and other bases defined by federal regulations and UW policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy‑related accommodation for any step in the hiring process, please contact the Divisional Disability Representative (DDR) in the division you are applying to. Employment may require a criminal background check.
Safety and Security The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous three calendar years, and on‑campus student housing fire safety policies and fire statistics for the previous three calendar years. UW‑Madison will provide a paper copy upon request; contact the University of Wisconsin Police Department.
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Financial Specialist III
role at
University of Wisconsin‑Madison .
Job Summary The Financial Specialist III position supports the Accounts Payable area within the Division of Business Services at UW‑Madison. This position independently audits transactions requiring a high level of knowledge and expertise and works daily with a wide variety of funding sources. The role enters invoice payment data into ShopUW+, researches, resolves, and responds to payment‑related questions by providing advice, interpretation, and information on rules and regulations to UW‑Madison department staff, Accounting Services staff, Purchasing Services staff, and UWS Pre‑Audit staff. The position reconciles transactions and recommends controls and process improvements and troubleshoots complex financial errors.
Key Responsibilities
Draft communications and reports and maintain organization of varied records to provide administrative support within a specified work unit
Reallocate expenses to appropriate funding strings
May train staff on financial processes and best practices
Review and approve complex transactions and assign funding codes in accordance with established rules, regulations, and policies
Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
Monitor financial transactions and fund balances and generate and reconcile complex reports and statements in accordance with established rules and regulations
Review transaction processing internal controls and recommend policies and procedures
Answer complex fiscal questions and provide information based on set materials and standards to various audiences
Department Division of Business Services, Disbursements
Compensation Starting salary: $62,000 (negotiable based on experience and qualifications). Comprehensive benefits package includes paid time off, health/dental/vision/life insurance, tax‑advantaged savings accounts, and participation in the Wisconsin Retirement System (WRS) pension fund.
Required Qualifications
Minimum 2 years of accounting, finance, or business administration experience.
Excellent oral and written communication skills, ability to communicate clearly, business‑like, and courteously with a diverse internal and external customer base.
Excellent organizational skills and techniques; ability to work independently, prioritize work duties, and demonstrate effective time management to meet accounts payable and university deadlines.
Preferred Qualifications
Ability to multi‑task and transition quickly between priorities.
Effective team member, contributing to efficient operation of the work unit and providing constructive feedback for continuous improvement.
Strong human relations and interpersonal skills for professional working relationships with managers, supervisors, coworkers, and customers.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Proficiency in Excel and ability to create complex spreadsheets and reports.
Knowledge of accounts payable procedures and basic accounting principles.
Knowledge of Peoplesoft or other accounting software.
Knowledge of Image Now or other image retention database software.
Knowledge of banking reconciliation software.
Knowledge of state accounts payable statutes and state funding rules and chart of accounts.
Education Associate’s Degree Preferred; Associate’s Degree in Accounting or related field.
How to Apply To begin the application process, click the “apply now” button. Upload a Letter of Qualifications (cover letter) and Resume. Please refer to your work experience and include how your skillset aligns with the role. Application reviewers will rely on written materials to determine who may advance to preliminary interviews.
Successful applicants must ensure eligibility to work in the United States (citizen, lawful permanent resident, or authorized foreign national without employer sponsorship) on or before the effective date of appointment. UW‑Madison is not an E‑Verify employer and is not eligible to employ F1 STEM OPT Extension participants.
Application deadline: 11:59 pm on January 6, 2026.
Contact Information Phoua Khang, HR Generalist, asu.hr@ohr.wisc.edu
Institutional Statement on Diversity Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin‑Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.
Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, status as a protected veteran, and other bases defined by federal regulations and UW policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy‑related accommodation for any step in the hiring process, please contact the Divisional Disability Representative (DDR) in the division you are applying to. Employment may require a criminal background check.
Safety and Security The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous three calendar years, and on‑campus student housing fire safety policies and fire statistics for the previous three calendar years. UW‑Madison will provide a paper copy upon request; contact the University of Wisconsin Police Department.
#J-18808-Ljbffr