Aspen Aerogels, Inc.
Accounts Receivable Specialist
Aspen Aerogels, Inc., Robin Hill, Massachusetts, United States
What we do
Aspen is a technology leader in sustainability and electrification solutions. The Company's aerogel technology enables its customers and partners to achieve their own objectives around the global megatrends of resource efficiency, e‑mobility, and clean energy. Aspen's PyroThin products enable solutions to thermal runaway challenges within the electric‑vehicle market. The Company's Cryogel and Pyrogel products are valued by the world's largest energy infrastructure companies. Aspen's strategy is to partner with world‑class industry leaders to leverage its Aerogel Technology Platform into additional high‑value markets. Aspen is headquartered in Northborough, Mass.
What we value At Aspen, our values reflect who we are and how we work both with each other and our customers, suppliers, and communities. They shape our interactions, guide our decisions, and inspire us to bring our best. Whether collaborating internally or externally, our values drive us to make a meaningful impact within Aspen and in all our relationships.
Aspen's CORE Values
We Do the Right Thing
We are Problem Solvers
We are Allies
We Drive Forward
What you will do The Accounts Receivable Specialist will assist the Accounts Receivable & Revenue Supervisor to manage the daily operations and strategic objectives of the Company's revenue cycles through design, implementation, maintenance and management of all accounts receivable, commercial invoicing and cash applications. The Accounts Receivable Specialist will work closely with the Commercial Operations team to ensure the seamless execution of all stages of the revenue cycle including invoicing and monitoring timely cash collections.
How will you do it Customer Invoicing and Payments
Prepare and send accurate and timely invoices to customers, ensuring compliance with contract terms and company policies.
Receive and post customer payments, accurately applying funds to outstanding invoices and reconciling discrepancies.
Communicate with customers regarding outstanding balances, payment inquiries, and billing disputes in a detail oriented and courteous manner.
Collaborate with internal departments to resolve issues related to invoice supporting documents, billing, and collections.
Maintain accounts receivable aging reports, monitoring and addressing past‑due accounts.
Sarbanes‑Oxley (SOX) Requirements
Complies with and helps to achieve internal SOX control and internal audit requirements in invoice and payment processing.
Maintain procedures, relevant work instructions and process documentation.
Other
Perform account reconciliations to ensure an accurate recording of customer transactions and account balances.
Prepare and distribute regular reports on accounts receivable status, including outstanding balances and collection efforts.
Performs other related duties as assigned by management.
Adopt and follow Aspen's core values of Safety, Quality, Integrity, Teamwork, Customer and Innovation on both a personal and professional level.
Why you are right for the job
High school diploma or general education degree (GED), or equivalent combination of education and experience.
College degree with accounting coursework preferred.
3+ years of Accounts Receivable experience required.
Work experience in a manufacturing environment preferred.
Proficient in Excel and Microsoft Office suite.
Experience with Microsoft Dynamics 365 ERP system is strongly preferred.
Detail oriented approach to work with solid organization skills.
Good problem identification and problem solving stills.
Excellent communication, organizational and time management skills required.
Proven ability to interface with employees, suppliers, and management teams.
Demonstrates consistency in values, principles and work ethic.
What to expect Physical Demands and Work Environment
Occasionally required to stand
Occasionally required to walk
Frequently required to sit
Continually required to utilize hand and finger dexterity
Occasionally required to climb, balance, bend, stoop, kneel or crawl
While performing the duties of this job, the noise level in the work environment is usually moderate
The employee must occasionally lift and/or move more than 20 pounds / frequently lift and/or move up to 10 pounds / continually lift and/or move up to 5 pounds.
PERKS OF JOINING OUR TEAM Aspen is committed to offering a comprehensive benefits package, a positive and productive work environment, encouraged work/life and family balance, and opportunities for growth and development, in a culture that is focused on inclusion, sustainability, and working together to solve the world's toughest challenges.
Aspen is proud to offer a competitive benefits package including Medical, Dental, Vision, Tuition Reimbursement, Paid Holidays, Sick Time, and PTO. In addition, we also offer 401k Employer Match, Life and Disability Insurance, and other benefits.
Expected Compensation: Between $22.12 and $27.64 USD/hour based on experience.
Aspen Aerogels, Inc. is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Aspen Aerogels, Inc. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e‑mail to abuttitta@aerogel.com or call and leave a voice message at (508) 466‑3111 and let us know the nature of your request and your contact information and we will return your message.
Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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What we value At Aspen, our values reflect who we are and how we work both with each other and our customers, suppliers, and communities. They shape our interactions, guide our decisions, and inspire us to bring our best. Whether collaborating internally or externally, our values drive us to make a meaningful impact within Aspen and in all our relationships.
Aspen's CORE Values
We Do the Right Thing
We are Problem Solvers
We are Allies
We Drive Forward
What you will do The Accounts Receivable Specialist will assist the Accounts Receivable & Revenue Supervisor to manage the daily operations and strategic objectives of the Company's revenue cycles through design, implementation, maintenance and management of all accounts receivable, commercial invoicing and cash applications. The Accounts Receivable Specialist will work closely with the Commercial Operations team to ensure the seamless execution of all stages of the revenue cycle including invoicing and monitoring timely cash collections.
How will you do it Customer Invoicing and Payments
Prepare and send accurate and timely invoices to customers, ensuring compliance with contract terms and company policies.
Receive and post customer payments, accurately applying funds to outstanding invoices and reconciling discrepancies.
Communicate with customers regarding outstanding balances, payment inquiries, and billing disputes in a detail oriented and courteous manner.
Collaborate with internal departments to resolve issues related to invoice supporting documents, billing, and collections.
Maintain accounts receivable aging reports, monitoring and addressing past‑due accounts.
Sarbanes‑Oxley (SOX) Requirements
Complies with and helps to achieve internal SOX control and internal audit requirements in invoice and payment processing.
Maintain procedures, relevant work instructions and process documentation.
Other
Perform account reconciliations to ensure an accurate recording of customer transactions and account balances.
Prepare and distribute regular reports on accounts receivable status, including outstanding balances and collection efforts.
Performs other related duties as assigned by management.
Adopt and follow Aspen's core values of Safety, Quality, Integrity, Teamwork, Customer and Innovation on both a personal and professional level.
Why you are right for the job
High school diploma or general education degree (GED), or equivalent combination of education and experience.
College degree with accounting coursework preferred.
3+ years of Accounts Receivable experience required.
Work experience in a manufacturing environment preferred.
Proficient in Excel and Microsoft Office suite.
Experience with Microsoft Dynamics 365 ERP system is strongly preferred.
Detail oriented approach to work with solid organization skills.
Good problem identification and problem solving stills.
Excellent communication, organizational and time management skills required.
Proven ability to interface with employees, suppliers, and management teams.
Demonstrates consistency in values, principles and work ethic.
What to expect Physical Demands and Work Environment
Occasionally required to stand
Occasionally required to walk
Frequently required to sit
Continually required to utilize hand and finger dexterity
Occasionally required to climb, balance, bend, stoop, kneel or crawl
While performing the duties of this job, the noise level in the work environment is usually moderate
The employee must occasionally lift and/or move more than 20 pounds / frequently lift and/or move up to 10 pounds / continually lift and/or move up to 5 pounds.
PERKS OF JOINING OUR TEAM Aspen is committed to offering a comprehensive benefits package, a positive and productive work environment, encouraged work/life and family balance, and opportunities for growth and development, in a culture that is focused on inclusion, sustainability, and working together to solve the world's toughest challenges.
Aspen is proud to offer a competitive benefits package including Medical, Dental, Vision, Tuition Reimbursement, Paid Holidays, Sick Time, and PTO. In addition, we also offer 401k Employer Match, Life and Disability Insurance, and other benefits.
Expected Compensation: Between $22.12 and $27.64 USD/hour based on experience.
Aspen Aerogels, Inc. is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Aspen Aerogels, Inc. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e‑mail to abuttitta@aerogel.com or call and leave a voice message at (508) 466‑3111 and let us know the nature of your request and your contact information and we will return your message.
Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr