Mandy Spring Farm Nursery, Inc.
Finance & Administrative Manager
Mandy Spring Farm Nursery, Inc., Granville, New York, United States
Overview
Mandy’s Spring Nursery — a third-generation family business with operations in landscaping, horticulture, floristry, and retail — is expanding rapidly, including the successful launch of our new boutique destination, Canopy of Saratoga. We are seeking a highly capable, self-directed Finance & Administrative Manager to join our leadership team and take the reins of daily financial operations and office management during this period of dynamic growth.
Why This Role Matters With Canopy now operating at full swing, our financial systems are carrying greater complexity, higher volume of vendor bills, and more coordination between locations. This role will ensure we maintain strong financial health, timely vendor payments, and organized administration — all while helping us build out our Saratoga office operations from the ground up. For right candidate, this is a unique opportunity to grow into a long-term executive leadership position as the company evolves.
Key Responsibilities
Financial Operations
Manage accounts receivable, deposits, and daily cash flow updates
Track and enter vendor bills; flag discrepancies or issues
Work closely with ownership on budgeting, purchasing, and seasonal planning
Reconcile bank and credit card accounts monthly
Administrative Systems
Support and eventually help lead back-office buildout at the Saratoga office
Coordinate staff timesheets and payroll submissions via QuickBooks Workforce
Maintain digital and paper filing systems for receipts, invoices, contracts
Ensure smooth onboarding for new hires and proper HR documentation
Cross-Functional Support
Liaise with our landscaping, construction, and retail teams to manage procurement cards and reimbursements
Monitor Canopy-related expenses and coordinate with department leads
Support company-wide compliance on HR, tax, and reporting matters
Preferred Qualifications
3–5 years of experience in finance, bookkeeping, or office management
Experience in landscape, nursery, construction, or retail environments strongly preferred
Proficiency with QuickBooks Online and digital payroll systems (e.g. QuickBooks Workforce)
Strong organizational skills and attention to detail
Proven ability to operate independently and juggle multiple priorities calmly
A collaborative, solutions-oriented mindset — you’ll be working directly with the owners
Bachelor's degree in Business, Accounting, or a related field preferred, but experience and character count more
Location + Schedule
Full-time, on-site work required
Flexible to work out of either Granville headquarters or the Saratoga store (697 US-9, Wilton, NY)
Preference given to candidates willing to be based in Saratoga to help build out the executive office function at Canopy
Monday to Friday schedule (some flexibility available)
Benefits
Competitive salary, commensurate with experience
Paid time offEmployee discount
A voice at the table as we grow and evolve
Opportunity to shape the financial future of a multi-branch, multi-generational family business
#J-18808-Ljbffr
Why This Role Matters With Canopy now operating at full swing, our financial systems are carrying greater complexity, higher volume of vendor bills, and more coordination between locations. This role will ensure we maintain strong financial health, timely vendor payments, and organized administration — all while helping us build out our Saratoga office operations from the ground up. For right candidate, this is a unique opportunity to grow into a long-term executive leadership position as the company evolves.
Key Responsibilities
Financial Operations
Manage accounts receivable, deposits, and daily cash flow updates
Track and enter vendor bills; flag discrepancies or issues
Work closely with ownership on budgeting, purchasing, and seasonal planning
Reconcile bank and credit card accounts monthly
Administrative Systems
Support and eventually help lead back-office buildout at the Saratoga office
Coordinate staff timesheets and payroll submissions via QuickBooks Workforce
Maintain digital and paper filing systems for receipts, invoices, contracts
Ensure smooth onboarding for new hires and proper HR documentation
Cross-Functional Support
Liaise with our landscaping, construction, and retail teams to manage procurement cards and reimbursements
Monitor Canopy-related expenses and coordinate with department leads
Support company-wide compliance on HR, tax, and reporting matters
Preferred Qualifications
3–5 years of experience in finance, bookkeeping, or office management
Experience in landscape, nursery, construction, or retail environments strongly preferred
Proficiency with QuickBooks Online and digital payroll systems (e.g. QuickBooks Workforce)
Strong organizational skills and attention to detail
Proven ability to operate independently and juggle multiple priorities calmly
A collaborative, solutions-oriented mindset — you’ll be working directly with the owners
Bachelor's degree in Business, Accounting, or a related field preferred, but experience and character count more
Location + Schedule
Full-time, on-site work required
Flexible to work out of either Granville headquarters or the Saratoga store (697 US-9, Wilton, NY)
Preference given to candidates willing to be based in Saratoga to help build out the executive office function at Canopy
Monday to Friday schedule (some flexibility available)
Benefits
Competitive salary, commensurate with experience
Paid time offEmployee discount
A voice at the table as we grow and evolve
Opportunity to shape the financial future of a multi-branch, multi-generational family business
#J-18808-Ljbffr