The University of Texas at Austin
Administrative Associate, College of Natural Sciences
The University of Texas at Austin, Austin, Texas, us, 78716
Administrative Associate, College of Natural Sciences
The University of Texas at Austin is inviting applications for the
Administrative Associate
role in the College of Natural Sciences.
Job Details • Weekly Scheduled Hours: 40 • FLSA Status: Non-Exempt • Earliest Start Date: Jan 01 2026 • Position Duration: Expected to Continue • Location: Austin, TX
Purpose Assist the Program Manager with support and student services, including collaborative management of day‑to‑day operations, event planning, and oversight of student workers. To advance our core mission of fostering wellness, belonging, and success for all students.
Responsibilities
Assist with logistics and coordination of summer orientation, Gone to Natural Sciences, and other events.
Assist with the hiring, training, scheduling, and supervision of student assistants. Oversee all student worker activities and responsibilities.
Oversee processing of University and College forms; maintain conference room schedules and daily operations, supply and storage rooms; provide administrative support as needed to advisors and counselors.
Provide an enhanced customer service experience to a diverse population of stakeholders of the CNS Student Division, non‑academic coordinators, and the Natural Sciences Advising Center, focusing on creating an inclusive environment while aiding students, explaining and enforcing policies and procedures, and providing resources and College information to current students.
Other duties as assigned, including supporting special projects and staffing events within CNS.
Required Qualifications • At least one year experience at the Administrative Assistant level with a Bachelor's Degree. • Student customer service experience. • Capability to use technology on a daily basis. • Strong written and verbal communication skills. • Strong interpersonal skills, with the ability to effectively communicate and build relationships with both peers and students.
Preferred Qualifications • More than the required amount of experience in higher education. • Ability to think strategically and interact tactically with student populations in an effective and empowering manner. • Demonstrated ability in working with cross‑functional teams, including coordinating work and driving change at all levels of the organization. • Strong problem‑solving and critical‑thinking skills. • Comfort with ambiguity and changing priorities.
Salary Range $45,000 + depending on qualifications
Working Conditions
Physical Tasks: Repetitive use of a keyboard at a workstation.
Required Materials
Resume/CV
3 work references with contact information; at least one reference should be from a supervisor
Letter of interest
Important for Applicants • For applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new resume for subsequent applications. Any additional required materials (letter of interest, references, etc.) will be uploaded in the Application Questions section. Before submitting your online application, ensure that all required materials have been uploaded.
• For current university employees and contingent workers: Apply within Workday by searching for Find UT Jobs. Follow the Workday application instructions to upload your resume and provide any required materials.
Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited through University‑Wide or Open Recruiting. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility The retirement plan is the Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks A criminal history background check will be required for finalists under consideration for this position.
Equal Opportunity Employer The University of Texas at Austin is an equal opportunity/affirmative action employer and complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Employees who have access to compensation information must follow disclosure rules as specified.
Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I‑9 form and present acceptable original documents to prove your identity and authorization to work in the United States by the third day of employment. Failure will result in loss of employment.
E‑Verify The University of Texas at Austin uses E‑Verify to check work authorization for all new hires.
Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. The Clery Act requires all prospective employees to be notified of the availability of the Annual Security and Fire Safety report.
#J-18808-Ljbffr
Administrative Associate
role in the College of Natural Sciences.
Job Details • Weekly Scheduled Hours: 40 • FLSA Status: Non-Exempt • Earliest Start Date: Jan 01 2026 • Position Duration: Expected to Continue • Location: Austin, TX
Purpose Assist the Program Manager with support and student services, including collaborative management of day‑to‑day operations, event planning, and oversight of student workers. To advance our core mission of fostering wellness, belonging, and success for all students.
Responsibilities
Assist with logistics and coordination of summer orientation, Gone to Natural Sciences, and other events.
Assist with the hiring, training, scheduling, and supervision of student assistants. Oversee all student worker activities and responsibilities.
Oversee processing of University and College forms; maintain conference room schedules and daily operations, supply and storage rooms; provide administrative support as needed to advisors and counselors.
Provide an enhanced customer service experience to a diverse population of stakeholders of the CNS Student Division, non‑academic coordinators, and the Natural Sciences Advising Center, focusing on creating an inclusive environment while aiding students, explaining and enforcing policies and procedures, and providing resources and College information to current students.
Other duties as assigned, including supporting special projects and staffing events within CNS.
Required Qualifications • At least one year experience at the Administrative Assistant level with a Bachelor's Degree. • Student customer service experience. • Capability to use technology on a daily basis. • Strong written and verbal communication skills. • Strong interpersonal skills, with the ability to effectively communicate and build relationships with both peers and students.
Preferred Qualifications • More than the required amount of experience in higher education. • Ability to think strategically and interact tactically with student populations in an effective and empowering manner. • Demonstrated ability in working with cross‑functional teams, including coordinating work and driving change at all levels of the organization. • Strong problem‑solving and critical‑thinking skills. • Comfort with ambiguity and changing priorities.
Salary Range $45,000 + depending on qualifications
Working Conditions
Physical Tasks: Repetitive use of a keyboard at a workstation.
Required Materials
Resume/CV
3 work references with contact information; at least one reference should be from a supervisor
Letter of interest
Important for Applicants • For applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new resume for subsequent applications. Any additional required materials (letter of interest, references, etc.) will be uploaded in the Application Questions section. Before submitting your online application, ensure that all required materials have been uploaded.
• For current university employees and contingent workers: Apply within Workday by searching for Find UT Jobs. Follow the Workday application instructions to upload your resume and provide any required materials.
Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited through University‑Wide or Open Recruiting. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility The retirement plan is the Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks A criminal history background check will be required for finalists under consideration for this position.
Equal Opportunity Employer The University of Texas at Austin is an equal opportunity/affirmative action employer and complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Employees who have access to compensation information must follow disclosure rules as specified.
Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I‑9 form and present acceptable original documents to prove your identity and authorization to work in the United States by the third day of employment. Failure will result in loss of employment.
E‑Verify The University of Texas at Austin uses E‑Verify to check work authorization for all new hires.
Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. The Clery Act requires all prospective employees to be notified of the availability of the Annual Security and Fire Safety report.
#J-18808-Ljbffr