UW-Madison College of Engineering
Business Operations Specialist
UW-Madison College of Engineering, Madison, Wisconsin, us, 53774
Job Title
Business Operations Specialist
Organization
UW-Madison College of Engineering
Job Category
Academic Staff
Employment Type
Regular
Job Summary
This position provides professional financial and administrative support for the Water Science and Engineering Laboratory (WSEL) and the Department of Civil and Environmental Engineering (CEE). WSEL is a multidisciplinary facility devoted to research and graduate training. It is administered by the College of Engineering in collaboration with other campus colleges and hosts researchers from across UW‑Madison and external partners such as the WI DNR, US Geological Survey, Wisconsin State Laboratory of Hygiene, industry, and other universities. Under the supervision of the Laboratory Manager, the WSEL administrative staff supports the continuance of research, training, consultation, and laboratory services, and also assists departmental responsibilities such as fundraising, event planning, recruiting, finance, and general administration. This position is a primary resource for activities related to reimbursement, payments, purchasing, billing, administrative systems, and cost recovery processes, and serves as a critical point of contact for faculty, staff, students, and researchers regarding financial and administrative concerns.
Key Job Responsibilities
Schedules logistics and secures resources for a designated work unit to contribute to the day‑to‑day operational success
Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
Serves on committees and attends meetings, representing the interests of the unit or program
Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
Department
College of Engineering, Department of Civil & Environmental Engineering
Compensation
The starting salary for this position is $50,000, but is negotiable based on experience and qualifications.
Benefits
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.
Required Qualifications
1 year of prior financial experience
Ability to work with and manipulate spreadsheets
Preferred Qualifications
Financial experience in higher education setting
Prior customer service experience
Knowledge and understanding of generally accepted governmental accounting auditing principles, office practices, and procedures for record keeping
Experience managing and coordinating projects
Experience working with minimal supervision
Experience with decision making in a professional setting
Experience keeping records of practice/procedures, retrieving data, collecting data, and planning work
Professionally well organized
Precise and accurate work
Adapt to changing methods and requirements
Education
Bachelor’s degree preferred
How to Apply
Applicants must upload resume and cover letter. Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment.
Contact Information
Barry Crook Department of Civil & Environmental Engineering barry.crook@wisc.edu
Institutional Statement on Diversity
Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin‑Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background—people who as students, faculty, and staff serve Wisconsin and the world.
Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. The University of Wisconsin‑Madison is an Equal Opportunity Employer. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
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Business Operations Specialist
Organization
UW-Madison College of Engineering
Job Category
Academic Staff
Employment Type
Regular
Job Summary
This position provides professional financial and administrative support for the Water Science and Engineering Laboratory (WSEL) and the Department of Civil and Environmental Engineering (CEE). WSEL is a multidisciplinary facility devoted to research and graduate training. It is administered by the College of Engineering in collaboration with other campus colleges and hosts researchers from across UW‑Madison and external partners such as the WI DNR, US Geological Survey, Wisconsin State Laboratory of Hygiene, industry, and other universities. Under the supervision of the Laboratory Manager, the WSEL administrative staff supports the continuance of research, training, consultation, and laboratory services, and also assists departmental responsibilities such as fundraising, event planning, recruiting, finance, and general administration. This position is a primary resource for activities related to reimbursement, payments, purchasing, billing, administrative systems, and cost recovery processes, and serves as a critical point of contact for faculty, staff, students, and researchers regarding financial and administrative concerns.
Key Job Responsibilities
Schedules logistics and secures resources for a designated work unit to contribute to the day‑to‑day operational success
Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
Serves on committees and attends meetings, representing the interests of the unit or program
Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
Department
College of Engineering, Department of Civil & Environmental Engineering
Compensation
The starting salary for this position is $50,000, but is negotiable based on experience and qualifications.
Benefits
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.
Required Qualifications
1 year of prior financial experience
Ability to work with and manipulate spreadsheets
Preferred Qualifications
Financial experience in higher education setting
Prior customer service experience
Knowledge and understanding of generally accepted governmental accounting auditing principles, office practices, and procedures for record keeping
Experience managing and coordinating projects
Experience working with minimal supervision
Experience with decision making in a professional setting
Experience keeping records of practice/procedures, retrieving data, collecting data, and planning work
Professionally well organized
Precise and accurate work
Adapt to changing methods and requirements
Education
Bachelor’s degree preferred
How to Apply
Applicants must upload resume and cover letter. Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment.
Contact Information
Barry Crook Department of Civil & Environmental Engineering barry.crook@wisc.edu
Institutional Statement on Diversity
Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin‑Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background—people who as students, faculty, and staff serve Wisconsin and the world.
Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. The University of Wisconsin‑Madison is an Equal Opportunity Employer. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
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