Overwatch Construction Management
Contract Administrator III (Hybrid Role)
Overwatch Construction Management, Los Angeles, California, United States, 90079
Contract Administrator III (Hybrid Role)
Join to apply for the
Contract Administrator III (Hybrid Role)
role at
Overwatch Construction Management .
The contract administrator reports to the Project Controls Manager. This role requires proven contract administration experience with complex, multi‑phase, multi‑million‑dollar construction and/or renovation projects. Responsibilities include procurement, billing, insurance, badging, and compliance across the project lifecycle.
Essential Job Duties
Assist LAWA with planning procurements and setting pre‑award schedules for contracts including board actions.
Coordinate pre‑bid/proposal meetings to present the project and RFB/RFP to potential bidders/proposers.
Prepare drafts of RFP/RFB addenda for LAWA review, finalization, and distribution to plan holders.
Prepare draft award recommendations and board reports.
Conform final contract documents.
Prepare required reports and contractual correspondence.
Attend meetings, including pre‑bid proposal and post‑bid proposal debriefings.
Assist in the contract standardization process.
Monitor all aspects of contract compliance.
Assist in resolving problems and disagreements between contractors and LAWA.
Review contractor invoices for contractual compliance.
Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel.
Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled, and controlled.
Prepare change documents, task orders, and change orders.
Route change documents for signature and track status.
Create and distribute change reports and analysis.
Support the project management team in maintaining timely and effective change support processes, procedures and systems.
Lead the development and maintenance of any periodic status reports to keep management and/or owner informed of change progress.
Ensure that changes properly encumber contractual capacity and budget.
Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents.
Assist with implementation of trend and change support programs.
Contribute to the advancement of ADP’s goals through commitment to productive collaboration with all stakeholders.
Requirements
Minimum of 10 years of relevant experience in administration of commercial/government contracts.
Self‑starter attitude with proactive, results‑oriented focus; willing and capable of assuming additional responsibilities.
Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions.
Proven accuracy, reliability and completeness in job accomplishment.
Effective oral and written communication skills.
Must be able to interface with a variety of people with different technical levels and educational backgrounds.
Detail oriented and highly organized.
Must produce accurate and timely results while maintaining a customer service attitude.
Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred.
Experience in alternative project delivery methods, including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred.
Experience supporting Multiple Award Task Order Contracts.
Education/Training
A bachelor’s degree in engineering or business‑related field, as well as training in procurement, contract, construction and commercial law.
Experience with project management software preferred.
Benefits
Retirement Plan (401k, IRA)
Health Care Plan (Medical, Dental & Vision)
Paid Vacation
Training & Development
Referrals increase your chances of interviewing at Overwatch Construction Management by 2x.
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Contract Administrator III (Hybrid Role)
role at
Overwatch Construction Management .
The contract administrator reports to the Project Controls Manager. This role requires proven contract administration experience with complex, multi‑phase, multi‑million‑dollar construction and/or renovation projects. Responsibilities include procurement, billing, insurance, badging, and compliance across the project lifecycle.
Essential Job Duties
Assist LAWA with planning procurements and setting pre‑award schedules for contracts including board actions.
Coordinate pre‑bid/proposal meetings to present the project and RFB/RFP to potential bidders/proposers.
Prepare drafts of RFP/RFB addenda for LAWA review, finalization, and distribution to plan holders.
Prepare draft award recommendations and board reports.
Conform final contract documents.
Prepare required reports and contractual correspondence.
Attend meetings, including pre‑bid proposal and post‑bid proposal debriefings.
Assist in the contract standardization process.
Monitor all aspects of contract compliance.
Assist in resolving problems and disagreements between contractors and LAWA.
Review contractor invoices for contractual compliance.
Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel.
Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled, and controlled.
Prepare change documents, task orders, and change orders.
Route change documents for signature and track status.
Create and distribute change reports and analysis.
Support the project management team in maintaining timely and effective change support processes, procedures and systems.
Lead the development and maintenance of any periodic status reports to keep management and/or owner informed of change progress.
Ensure that changes properly encumber contractual capacity and budget.
Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents.
Assist with implementation of trend and change support programs.
Contribute to the advancement of ADP’s goals through commitment to productive collaboration with all stakeholders.
Requirements
Minimum of 10 years of relevant experience in administration of commercial/government contracts.
Self‑starter attitude with proactive, results‑oriented focus; willing and capable of assuming additional responsibilities.
Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions.
Proven accuracy, reliability and completeness in job accomplishment.
Effective oral and written communication skills.
Must be able to interface with a variety of people with different technical levels and educational backgrounds.
Detail oriented and highly organized.
Must produce accurate and timely results while maintaining a customer service attitude.
Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred.
Experience in alternative project delivery methods, including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred.
Experience supporting Multiple Award Task Order Contracts.
Education/Training
A bachelor’s degree in engineering or business‑related field, as well as training in procurement, contract, construction and commercial law.
Experience with project management software preferred.
Benefits
Retirement Plan (401k, IRA)
Health Care Plan (Medical, Dental & Vision)
Paid Vacation
Training & Development
Referrals increase your chances of interviewing at Overwatch Construction Management by 2x.
#J-18808-Ljbffr