Hill International, Inc.
Contract Administrator II
Hill International, Inc., Los Angeles, California, United States, 90079
Job Description
Contract Administrator II at Hill International, Inc. in Los Angeles, California.
Position: Contract Administrator II
Location: Los Angeles, California
Responsibilities
Assist LAWA with planning of procurements and setting pre‑award schedules for contracts including Board actions
Assist in coordination of Pre‑Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers.
Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Plan holders
Prepare draft award recommendations and Board reports
Conform final contract documents
Prepare required reports and correspondence
Attend various meetings, including pre‑bid proposal and post‑bid proposal debriefings
Assist in Contract standardization process
Monitor all aspects of contract compliance
Assist in resolving problems and disagreements between contractors and LAWA
Review contractor invoices for contractual compliance
Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel
Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled
Prepare Change Documents
Route Change Documents for signature and track status
Create and distribute change reports and analysis
Support the project management team in maintaining timely and effective change support processes, procedures and systems
Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress
Ensure that changes properly encumber contractual capacity and budget
Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents
Assist with implementation of trend and change support programs
Contribute to the advancement of ADP’s goals through commitment to productive collaboration with all stakeholders
Qualifications
Minimum of 5 years of relevant experience in administration of commercial/government contracts
Proficiency with Microsoft Office Suite
Experience with Adobe Acrobat
Experience with large‑scale construction management software such as PM Web, Primavera, etc.
Must have a self‑starter attitude with proactive, results‑oriented focus and be willing and capable to assume additional responsibilities
Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
Proven accuracy, reliability and completeness in job accomplishment
Effective oral and written communication skills
Ability to interface with a variety of people with different technical levels and educational backgrounds
Detail oriented and highly organized
Ability to produce accurate and timely results while maintaining a customer service attitude
Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred
A Bachelor’s degree in engineering or business related field, along with training in procurement, contract, construction and commercial law
Experience with project management software preferred
Compensation and Benefits Salary range: $72,000 – $102,000, based on qualifications, education, experience and work location.
Medical, Dental, Vision
Employer paid Life and Accidental Death & Dismemberment Insurance
Business Travel Accident Insurance
Short‑Term Disability, Long‑Term Disability
Flexible Spending Account and Health Savings Account
Dependent Care Flexible Spending Account
Commuter Benefits
Legal Assistance, Identity Theft Protection, Pet Insurance
Auto & Home Insurance
Critical Illness Insurance
Hospital Indemnity Insurance
Voluntary Life & Accidental Death & Dismemberment Insurance
Paid Time Off (PTO), Holidays
401(K) Retirement Savings Plan
Employee Referral Program
Professional Certification Incentive Program
Hill University Learning and Development, Tuition Reimbursement
EAP, Years of Service Awards Program
About Us Hill International, with more than 4,100 professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services. The firm is ranked among the largest program management companies in the world. Hill is part of the GISI Consulting Group, focusing on protecting client interests and delivering tailored solutions throughout the construction project lifecycle.
Equal Opportunity Statement Hill International is an Equal Opportunity Employer/Veteran/Disabled.
Note This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.
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Position: Contract Administrator II
Location: Los Angeles, California
Responsibilities
Assist LAWA with planning of procurements and setting pre‑award schedules for contracts including Board actions
Assist in coordination of Pre‑Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers.
Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Plan holders
Prepare draft award recommendations and Board reports
Conform final contract documents
Prepare required reports and correspondence
Attend various meetings, including pre‑bid proposal and post‑bid proposal debriefings
Assist in Contract standardization process
Monitor all aspects of contract compliance
Assist in resolving problems and disagreements between contractors and LAWA
Review contractor invoices for contractual compliance
Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel
Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled
Prepare Change Documents
Route Change Documents for signature and track status
Create and distribute change reports and analysis
Support the project management team in maintaining timely and effective change support processes, procedures and systems
Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress
Ensure that changes properly encumber contractual capacity and budget
Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents
Assist with implementation of trend and change support programs
Contribute to the advancement of ADP’s goals through commitment to productive collaboration with all stakeholders
Qualifications
Minimum of 5 years of relevant experience in administration of commercial/government contracts
Proficiency with Microsoft Office Suite
Experience with Adobe Acrobat
Experience with large‑scale construction management software such as PM Web, Primavera, etc.
Must have a self‑starter attitude with proactive, results‑oriented focus and be willing and capable to assume additional responsibilities
Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
Proven accuracy, reliability and completeness in job accomplishment
Effective oral and written communication skills
Ability to interface with a variety of people with different technical levels and educational backgrounds
Detail oriented and highly organized
Ability to produce accurate and timely results while maintaining a customer service attitude
Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred
A Bachelor’s degree in engineering or business related field, along with training in procurement, contract, construction and commercial law
Experience with project management software preferred
Compensation and Benefits Salary range: $72,000 – $102,000, based on qualifications, education, experience and work location.
Medical, Dental, Vision
Employer paid Life and Accidental Death & Dismemberment Insurance
Business Travel Accident Insurance
Short‑Term Disability, Long‑Term Disability
Flexible Spending Account and Health Savings Account
Dependent Care Flexible Spending Account
Commuter Benefits
Legal Assistance, Identity Theft Protection, Pet Insurance
Auto & Home Insurance
Critical Illness Insurance
Hospital Indemnity Insurance
Voluntary Life & Accidental Death & Dismemberment Insurance
Paid Time Off (PTO), Holidays
401(K) Retirement Savings Plan
Employee Referral Program
Professional Certification Incentive Program
Hill University Learning and Development, Tuition Reimbursement
EAP, Years of Service Awards Program
About Us Hill International, with more than 4,100 professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services. The firm is ranked among the largest program management companies in the world. Hill is part of the GISI Consulting Group, focusing on protecting client interests and delivering tailored solutions throughout the construction project lifecycle.
Equal Opportunity Statement Hill International is an Equal Opportunity Employer/Veteran/Disabled.
Note This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.
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