Berkshirejobs
Office Administrator
Direct Hire or Temp-to-Hire Opportunity
Anticipated Salary: $60,000–$75,000 annually (or $30–$40/hour, depending on experience)
Our client is seeking an experienced
Office Administrator
to manage daily administrative, financial, and operational office functions. This is a key role for a highly organized professional who can balance multiple priorities, communicate effectively, and keep office operations running smoothly.
Key Responsibilities
Answer office phones, return missed calls, and manage general office communications
Enter and track customer leads for estimators
Handle general billing for all company services
Maintain organized records of estimates, invoices, bids, and contracts
Process accounts receivable, including deposits and invoice payments
Process accounts payable and ensure bills are paid accurately and on time
Communicate weekly payroll hours to an external payroll provider (including certified payroll when applicable)
Provide onboarding information for new hires
Coordinate with insurance agents and carriers; supply documentation and support insurance audits
Submit bids, invoices, and documentation for general contractors and large clients
Maintain organized filing systems for fleet vehicles, bids and quotes, invoices and insurance policies, employee records, and loans and financial documents
Submit financial information to CPAs and lenders as requested
Make federal and state tax payments
Stay current with IFTA and HUT requirements for commercial fleet vehicles
Assist with paperwork related to purchasing or selling vehicles, equipment, or property
Check and distribute mail daily
Maintain clear, professional communication with customers, vendors, accountants, attorneys, and state or town officials
Qualifications
Minimum
5 years of experience
in office administration or a similar role
References required for each place of employment
Proficiency (or ability to become proficient) in Microsoft Excel, Word, email communication, QuickBooks, and general computer systems
Strong organizational skills with the ability to manage multiple daily tasks efficiently
Professional written and verbal communication skills
High attention to detail and confidentiality
Compensation & Benefits
Pay:
$30–$40/hour, depending on experience
Annual equivalent:
Approximately $60,000–$75,000
Paid Time Off:
2 weeks paid vacation (increases by 1 additional week every 5 years)
11 paid holidays
3 personal days
Health insurance offered after 6 months of employment
Company-paid licenses, certifications, and continuing education
Overtime opportunities available
This role is ideal for a proactive Office Administrator who thrives in a fast-paced environment and enjoys being the central point of organization and communication.
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Our client is seeking an experienced
Office Administrator
to manage daily administrative, financial, and operational office functions. This is a key role for a highly organized professional who can balance multiple priorities, communicate effectively, and keep office operations running smoothly.
Key Responsibilities
Answer office phones, return missed calls, and manage general office communications
Enter and track customer leads for estimators
Handle general billing for all company services
Maintain organized records of estimates, invoices, bids, and contracts
Process accounts receivable, including deposits and invoice payments
Process accounts payable and ensure bills are paid accurately and on time
Communicate weekly payroll hours to an external payroll provider (including certified payroll when applicable)
Provide onboarding information for new hires
Coordinate with insurance agents and carriers; supply documentation and support insurance audits
Submit bids, invoices, and documentation for general contractors and large clients
Maintain organized filing systems for fleet vehicles, bids and quotes, invoices and insurance policies, employee records, and loans and financial documents
Submit financial information to CPAs and lenders as requested
Make federal and state tax payments
Stay current with IFTA and HUT requirements for commercial fleet vehicles
Assist with paperwork related to purchasing or selling vehicles, equipment, or property
Check and distribute mail daily
Maintain clear, professional communication with customers, vendors, accountants, attorneys, and state or town officials
Qualifications
Minimum
5 years of experience
in office administration or a similar role
References required for each place of employment
Proficiency (or ability to become proficient) in Microsoft Excel, Word, email communication, QuickBooks, and general computer systems
Strong organizational skills with the ability to manage multiple daily tasks efficiently
Professional written and verbal communication skills
High attention to detail and confidentiality
Compensation & Benefits
Pay:
$30–$40/hour, depending on experience
Annual equivalent:
Approximately $60,000–$75,000
Paid Time Off:
2 weeks paid vacation (increases by 1 additional week every 5 years)
11 paid holidays
3 personal days
Health insurance offered after 6 months of employment
Company-paid licenses, certifications, and continuing education
Overtime opportunities available
This role is ideal for a proactive Office Administrator who thrives in a fast-paced environment and enjoys being the central point of organization and communication.
#J-18808-Ljbffr