Westlake Financial
Las Vegas, NV | On-site (Full-Time)
Job Summary The Receptionist & Facilities Coordinator serves as the first point of contact for employees, visitors, and vendors while supporting daily office operations and facilities management. This role ensures professional front-office experience and maintains a safe, organized, and fully functional workplace by coordinating supplies, vendors, building needs, and shared spaces. The ideal candidate is detail-oriented, service-driven, and comfortable balancing administrative and facilities responsibilities in a fast-paced environment.
Key Responsibilities Front Desk & Reception
Greet and assist visitors, clients, and vendors in a professional and welcoming manner
Manage incoming calls, emails and deliveries
Maintain visitor logs, issue badges, and ensure compliance with office access procedures
Facilities & Office Operations
Monitor office cleanliness, organization, and overall appearance
Coordinate with vendors (janitorial, maintenance, electrical, HVAC, vending, etc.)
Submit facilities service requests and work orders
Conduct daily walkthroughs to identify and elevate facilities issues
Coordinate employee and guest parking, including fob assignments, parking validations, and temporary vehicle accommodations
Supplies & Inventory
Manage inventory of office, kitchen, and breakroom supplies
Submit and manage office supply order requests
Ensure kitchens and shared spaces are stocked and maintained
Safety & Compliance
Support workplace safety initiatives and building guidelines
Assist with emergency preparedness and incident reporting
Ensure signage and policies related to facilities are visible and up to date
Administrative Support
Support Facilities, Operations, and Leadership teams as needed
Maintain facilities documentation and vendor records
Assist with special projects related to office improvements or expansions
Qualifications Required
High school diploma or equivalent
2+ years of experience in a receptionist, administrative, or facilities support role
Strong customer service and communication skills
Ability to multitask and prioritize in a fast-paced environment
Proficient in Microsoft Office, with moderate to advanced proficiency in Microsoft Excel
Skills & Competencies
Experience coordinating vendors or facilities services
Familiarity with building access systems or ticket service platforms
Experience supporting multi-floor or corporate office environments
Professional presence and communication
Strong organizational and time-management skills
Problem-solving and proactive follow-through
Attention to detail
Ability to work independently and collaboratively
Physical Requirements
Ability to stand or walk throughout the workday
Ability to lift and carry up to 25 lbs. (supplies, packages, etc.)
Work Environment
Office-based, on-site role
Interaction with employees, leadership, and external vendors daily
Why Join Us
Play a key role in creating a positive workplace experience
Collaborate across teams and departments
Opportunity to grow within facilities and operations functions
What’s the expected pay for this role?
$20 - $21 per hour plus bonus opportunity
The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire and will be dependent on a wide range of factors, including but not limited to geographic location, skill set, experience, education, credentials, and licensure when applicable.
What benefits do we offer?
Medical, Dental, and Vision benefits
Life Insurance and Long-term disability plans
Flexible Spending Account
401K matching
Employee Stock Ownership Program in a $18.2 Billion Company, plus company matching
Wellness Programs
Metro Tap Card and Metro-link Reimbursement (for Los Angeles, CA employees only)
Career Path Opportunities
Discounts on Parks, Museums, Movie Tickets, and Attractions
Annual Flu Shot
Paid Vacations Days
Paid Sick days
Paid holidays
HGym (available in our Los Angeles, CA & Dallas,TX office)
Rental Car Discounts, Dell Member Purchase Program
UKG Wallet
We will consider for employment all qualified applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. We are an equal opportunity employer and do not unlawfully discriminate in employment. No question on this application is used for the purpose of limiting or excluding any applicant from consideration for employment on a basis prohibited by local, state, or federal law. Equal access to employment, services, and programs is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the organization.
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Job Summary The Receptionist & Facilities Coordinator serves as the first point of contact for employees, visitors, and vendors while supporting daily office operations and facilities management. This role ensures professional front-office experience and maintains a safe, organized, and fully functional workplace by coordinating supplies, vendors, building needs, and shared spaces. The ideal candidate is detail-oriented, service-driven, and comfortable balancing administrative and facilities responsibilities in a fast-paced environment.
Key Responsibilities Front Desk & Reception
Greet and assist visitors, clients, and vendors in a professional and welcoming manner
Manage incoming calls, emails and deliveries
Maintain visitor logs, issue badges, and ensure compliance with office access procedures
Facilities & Office Operations
Monitor office cleanliness, organization, and overall appearance
Coordinate with vendors (janitorial, maintenance, electrical, HVAC, vending, etc.)
Submit facilities service requests and work orders
Conduct daily walkthroughs to identify and elevate facilities issues
Coordinate employee and guest parking, including fob assignments, parking validations, and temporary vehicle accommodations
Supplies & Inventory
Manage inventory of office, kitchen, and breakroom supplies
Submit and manage office supply order requests
Ensure kitchens and shared spaces are stocked and maintained
Safety & Compliance
Support workplace safety initiatives and building guidelines
Assist with emergency preparedness and incident reporting
Ensure signage and policies related to facilities are visible and up to date
Administrative Support
Support Facilities, Operations, and Leadership teams as needed
Maintain facilities documentation and vendor records
Assist with special projects related to office improvements or expansions
Qualifications Required
High school diploma or equivalent
2+ years of experience in a receptionist, administrative, or facilities support role
Strong customer service and communication skills
Ability to multitask and prioritize in a fast-paced environment
Proficient in Microsoft Office, with moderate to advanced proficiency in Microsoft Excel
Skills & Competencies
Experience coordinating vendors or facilities services
Familiarity with building access systems or ticket service platforms
Experience supporting multi-floor or corporate office environments
Professional presence and communication
Strong organizational and time-management skills
Problem-solving and proactive follow-through
Attention to detail
Ability to work independently and collaboratively
Physical Requirements
Ability to stand or walk throughout the workday
Ability to lift and carry up to 25 lbs. (supplies, packages, etc.)
Work Environment
Office-based, on-site role
Interaction with employees, leadership, and external vendors daily
Why Join Us
Play a key role in creating a positive workplace experience
Collaborate across teams and departments
Opportunity to grow within facilities and operations functions
What’s the expected pay for this role?
$20 - $21 per hour plus bonus opportunity
The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire and will be dependent on a wide range of factors, including but not limited to geographic location, skill set, experience, education, credentials, and licensure when applicable.
What benefits do we offer?
Medical, Dental, and Vision benefits
Life Insurance and Long-term disability plans
Flexible Spending Account
401K matching
Employee Stock Ownership Program in a $18.2 Billion Company, plus company matching
Wellness Programs
Metro Tap Card and Metro-link Reimbursement (for Los Angeles, CA employees only)
Career Path Opportunities
Discounts on Parks, Museums, Movie Tickets, and Attractions
Annual Flu Shot
Paid Vacations Days
Paid Sick days
Paid holidays
HGym (available in our Los Angeles, CA & Dallas,TX office)
Rental Car Discounts, Dell Member Purchase Program
UKG Wallet
We will consider for employment all qualified applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. We are an equal opportunity employer and do not unlawfully discriminate in employment. No question on this application is used for the purpose of limiting or excluding any applicant from consideration for employment on a basis prohibited by local, state, or federal law. Equal access to employment, services, and programs is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the organization.
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