Setpoint Systems Corporation
Position Summary
Setpoint Systems is seeking a detail‑oriented Accounts Receivable Specialist to ensure the healthy cash flow of the organization. In this role, you will actively manage the collection of outstanding invoices while maintaining positive customer relationships. You will work closely with Project Managers, the Billing team, and the Controller to firmly manage past‑due accounts, resolve billing disputes, and minimize Days Sales Outstanding (DSO).
About Us Since 1983, Setpoint Systems Corporation has provided collaborative solutions and unmatched training in the building automation and control industry. We are looking for a detail‑oriented and proactive Accounts Receivable Specialist to join our team.
Key Responsibilities Collections & Portfolio Management
Perform daily B2B collection calls and emails for Construction, Service, and TSA accounts
Monitor the Accounts Receivable Aging Report weekly, prioritizing high‑value and severely aged accounts for immediate action
Identify and resolve billing issues or short payments by collaborating with internal teams to remove payment barriers
Maintain detailed records of collection activities and promised payment dates
Prepare files for potential lien filings or third‑party legal action when internal efforts are exhausted
Payment Application & Reconciliation
Post customer payments (Checks, ACH, Wires, Credit Cards) accurately to the correct invoices and job cost codes in ComputerEase
Reconcile customer accounts to ensure accurate balances and resolve unapplied cash or misposted payments
Collaborate with the AP/Cash Receipts team to ensure daily deposits are balanced and recorded in the general ledger
Credit, Reporting & Administration
Process credit applications for new customers, check trade references, and recommend credit limits to the Controller
Verify new jobs are set up with correct billing requirements (e.g., PO numbers) to prevent payment delays
Provide the Controller with weekly updates on expected cash receipts to support cash flow forecasting
Prepare weekly reports on DSO, top delinquent accounts, and bad debt exposure
Success Metrics
Cash Flow:
Maintain DSO below the defined company target (e.g.,
Aging Health:
Keep accounts over 90 days past due to less than 5% of total AR.
Accuracy:
Ensure all payments are posted and applied to invoices within 24 hours of receipt.
Responsiveness:
Identify and escalated billing disputes to the appropriate Project Manager within 48 hours of discovery.
Qualifications
Experience with ComputerEase software is highly preferred
Background in B2B collections, specifically within Construction or Service industries
Strong ability to build relationships with Project Managers and customers to resolve disputes
Proficiency in analyzing credit applications and bank history
Job Details
Seniority Level: Mid-Senior level
Employment Type: Full-time
Job Function: Accounting/Auditing and Finance
Industries: Internet Publishing
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About Us Since 1983, Setpoint Systems Corporation has provided collaborative solutions and unmatched training in the building automation and control industry. We are looking for a detail‑oriented and proactive Accounts Receivable Specialist to join our team.
Key Responsibilities Collections & Portfolio Management
Perform daily B2B collection calls and emails for Construction, Service, and TSA accounts
Monitor the Accounts Receivable Aging Report weekly, prioritizing high‑value and severely aged accounts for immediate action
Identify and resolve billing issues or short payments by collaborating with internal teams to remove payment barriers
Maintain detailed records of collection activities and promised payment dates
Prepare files for potential lien filings or third‑party legal action when internal efforts are exhausted
Payment Application & Reconciliation
Post customer payments (Checks, ACH, Wires, Credit Cards) accurately to the correct invoices and job cost codes in ComputerEase
Reconcile customer accounts to ensure accurate balances and resolve unapplied cash or misposted payments
Collaborate with the AP/Cash Receipts team to ensure daily deposits are balanced and recorded in the general ledger
Credit, Reporting & Administration
Process credit applications for new customers, check trade references, and recommend credit limits to the Controller
Verify new jobs are set up with correct billing requirements (e.g., PO numbers) to prevent payment delays
Provide the Controller with weekly updates on expected cash receipts to support cash flow forecasting
Prepare weekly reports on DSO, top delinquent accounts, and bad debt exposure
Success Metrics
Cash Flow:
Maintain DSO below the defined company target (e.g.,
Aging Health:
Keep accounts over 90 days past due to less than 5% of total AR.
Accuracy:
Ensure all payments are posted and applied to invoices within 24 hours of receipt.
Responsiveness:
Identify and escalated billing disputes to the appropriate Project Manager within 48 hours of discovery.
Qualifications
Experience with ComputerEase software is highly preferred
Background in B2B collections, specifically within Construction or Service industries
Strong ability to build relationships with Project Managers and customers to resolve disputes
Proficiency in analyzing credit applications and bank history
Job Details
Seniority Level: Mid-Senior level
Employment Type: Full-time
Job Function: Accounting/Auditing and Finance
Industries: Internet Publishing
#J-18808-Ljbffr