University of Minnesota Duluth
Fiscal Officer – MN Sea Grant
University of Minnesota Duluth, Duluth, Minnesota, United States, 55806
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Fiscal Officer – MN Sea Grant
role at
University of Minnesota Duluth .
2 days ago - Be among the first 25 applicants.
University of Minnesota Duluth provided pay range This range is provided by University of Minnesota Duluth. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $67,350.40/yr - $95,971.20/yr
RESPONSIBILITIES (40%) Core Funding National Oceanic and Atmospheric Administration (NOAA)-National Sea Grant Office (NSGO) Budget and Financial Duties
Assist MNSG Leadership Team in preparing quadrennial omnibus proposals; creating budget proposals and coordinate budgets of extension, research, communications, and management; monitoring pre- and post-award activity; and submitting federal budget modifications and adjustments.
Set up budgets for research projects awarded through MNSG’s biennial RFP competitions, monitor project expenditures and ensure award principal investigators (PIs) are kept informed, ensure that budgets meet NOAA and U of M policies and procedures. Track the progress of awards and regularly track budget amounts compared to actual expenditures.
Serve as MNSG’s fiscal liaison to NOAA, UMD sponsored projects office, and PIs.
Enter MNSG financial information and staffing metrics into the NOAA-NSGO PIER reporting system.
Represent MNSG at the National Sea Grant Fiscal Officers meetings and participate as needed in regional network meetings, Sea Grant week and other Sea Grant Program meetings.
Prepare budget proposals for extramural grants including completing appropriate forms and preparing financial data and projections.
Provide financial support and oversight in the drafting, review, and production of documents critical to the MNSG program.
Assist the MNSG Director with MNSG staff effort certifications.
Track mandatory federal cash match and assist the MNSG Director in discussions with UMD and the U of M OVPR.
Prepare and enable stipends and receipt of funds in support of Sea Grant fellowship holders.
Manage pre/post-award financial aspects of special federal grants and projects such as NSGO Strategic Funding Initiatives (NSIs).
Prepare and submit NOAA forms as needed for compliance; specifically forms 90-2 and 90-4.
Contribute accurate funding data to the monthly MNSG Highlights newsletter.
Communicate with staff when budgeting or accounting changes are needed.
(25%) Sponsored Budget and Financial Duties
Assist with sponsored proposal development for various federal and state agencies including review of agency requirements, verification that budgets meet university and agency guidelines, and accurate and timely submissions of proposals through the University of Minnesota (U of M) system.
Assist MNSG staff with strategic budgeting in the visioning and preparation of extramural grant proposals, contracts, and cooperative agreements.
Assist with MNSG’s biennial RFP development, review and help ensure that applicants’ budgets conform to RFP requirements and that proposed match is appropriate.
Work with external principal investigators (PIs) over the life of MNSG-supported grants, perform accounting support to monitor expenditures, provide financial reports to PIs, and process no-cost extensions.
Work with PIs and Sponsored Financial Reporting (SFR) to ensure all external reporting requirements and all match requirements have been met.
Act as liaison among MNSG, Sponsored Projects Administration (SPA), and MNSG-funded PIs regarding research projects, monitor >20 awards from start to close-out.
Maintain MNSG financial and fiscal records according to NOAA-NSGO and U of M record retention policies.
Provide pre-award and post-award support to MNSG staff.
(10%) Non-Sponsored Budget and Financial Duties
Prepare and manage MNSG’s annual U of M budget.
Prepare expense and revenue transfer requests as needed to correct financial transaction errors and cover cost share expenses.
Verify and reconcile accounts for accuracy and request corrections as necessary.
Meet on a regular basis with MNSG staff and the leadership team to provide reviews of the program’s financial status, provide financial guidance, assist with financial planning and problem-solving and ensure financial reporting deadlines are met.
Meet on a regular basis with the University of Minnesota Budget and Finance Office to stay proficient in fiscal policies and procedures.
(15%) Human Resources and Payroll
Serve as the HR liaison which is the primary point of contact between Minnesota Sea Grant and the University of Minnesota’s Human Resources offices, ensuring position descriptions, hiring processes, and personnel actions are accurate, compliant, and processed efficiently.
Work with MNSG supervisors and MNSG-supported PIs to ensure accurate and timely payroll reporting.
Verify biweekly payroll and vacation/sick leave reporting and approvals.
Coordinate U of M effort certification process to meet policy requirements and deadlines.
Analyze and monitor personnel and effort changes to projects and, as they occur, request via TDX distribution corrections and direct retros to reflect revised level(s) of effort.
(5%) General Duties
Serve as a resource on U of M financial policies and procedures to ensure compliance.
Serve as liaison between MNSG staff and U of M central financial operations including accounting services, OGC, asset management, purchasing, SPA, disbursements, etc.
Participate in professional development training opportunities as needed.
Maintain currency on the fiscal and financial policies and procedures relevant to the NOAA-National Sea Grant Program, the U of M, and other relevant entities.
(5%) Core Sea Grant Duties
Participate in MNSG staff meetings.
Attend state, regional, and national Sea Grant workshops, meetings and training sessions as requested by the MNSG Director.
Contribute to and support the overall MNSG mission.
REQUIRED QUALIFICATIONS
BA/BS plus at least four years of professional work experience or a combination of related education and work experience to equal eight years.
This position is a permanent, 100% time, on-campus Civil Service Unit position with some flex work arrangements available after the completion of the probationary period. The annual salary minimum for this position is $67,350.40 - $95,971.20, salary depends on qualifications.
Review of applications for this position will begin 01/12/2026.
Seniority level Not Applicable
Employment type Full-time
Job function Finance
Industries Higher Education
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Fiscal Officer – MN Sea Grant
role at
University of Minnesota Duluth .
2 days ago - Be among the first 25 applicants.
University of Minnesota Duluth provided pay range This range is provided by University of Minnesota Duluth. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $67,350.40/yr - $95,971.20/yr
RESPONSIBILITIES (40%) Core Funding National Oceanic and Atmospheric Administration (NOAA)-National Sea Grant Office (NSGO) Budget and Financial Duties
Assist MNSG Leadership Team in preparing quadrennial omnibus proposals; creating budget proposals and coordinate budgets of extension, research, communications, and management; monitoring pre- and post-award activity; and submitting federal budget modifications and adjustments.
Set up budgets for research projects awarded through MNSG’s biennial RFP competitions, monitor project expenditures and ensure award principal investigators (PIs) are kept informed, ensure that budgets meet NOAA and U of M policies and procedures. Track the progress of awards and regularly track budget amounts compared to actual expenditures.
Serve as MNSG’s fiscal liaison to NOAA, UMD sponsored projects office, and PIs.
Enter MNSG financial information and staffing metrics into the NOAA-NSGO PIER reporting system.
Represent MNSG at the National Sea Grant Fiscal Officers meetings and participate as needed in regional network meetings, Sea Grant week and other Sea Grant Program meetings.
Prepare budget proposals for extramural grants including completing appropriate forms and preparing financial data and projections.
Provide financial support and oversight in the drafting, review, and production of documents critical to the MNSG program.
Assist the MNSG Director with MNSG staff effort certifications.
Track mandatory federal cash match and assist the MNSG Director in discussions with UMD and the U of M OVPR.
Prepare and enable stipends and receipt of funds in support of Sea Grant fellowship holders.
Manage pre/post-award financial aspects of special federal grants and projects such as NSGO Strategic Funding Initiatives (NSIs).
Prepare and submit NOAA forms as needed for compliance; specifically forms 90-2 and 90-4.
Contribute accurate funding data to the monthly MNSG Highlights newsletter.
Communicate with staff when budgeting or accounting changes are needed.
(25%) Sponsored Budget and Financial Duties
Assist with sponsored proposal development for various federal and state agencies including review of agency requirements, verification that budgets meet university and agency guidelines, and accurate and timely submissions of proposals through the University of Minnesota (U of M) system.
Assist MNSG staff with strategic budgeting in the visioning and preparation of extramural grant proposals, contracts, and cooperative agreements.
Assist with MNSG’s biennial RFP development, review and help ensure that applicants’ budgets conform to RFP requirements and that proposed match is appropriate.
Work with external principal investigators (PIs) over the life of MNSG-supported grants, perform accounting support to monitor expenditures, provide financial reports to PIs, and process no-cost extensions.
Work with PIs and Sponsored Financial Reporting (SFR) to ensure all external reporting requirements and all match requirements have been met.
Act as liaison among MNSG, Sponsored Projects Administration (SPA), and MNSG-funded PIs regarding research projects, monitor >20 awards from start to close-out.
Maintain MNSG financial and fiscal records according to NOAA-NSGO and U of M record retention policies.
Provide pre-award and post-award support to MNSG staff.
(10%) Non-Sponsored Budget and Financial Duties
Prepare and manage MNSG’s annual U of M budget.
Prepare expense and revenue transfer requests as needed to correct financial transaction errors and cover cost share expenses.
Verify and reconcile accounts for accuracy and request corrections as necessary.
Meet on a regular basis with MNSG staff and the leadership team to provide reviews of the program’s financial status, provide financial guidance, assist with financial planning and problem-solving and ensure financial reporting deadlines are met.
Meet on a regular basis with the University of Minnesota Budget and Finance Office to stay proficient in fiscal policies and procedures.
(15%) Human Resources and Payroll
Serve as the HR liaison which is the primary point of contact between Minnesota Sea Grant and the University of Minnesota’s Human Resources offices, ensuring position descriptions, hiring processes, and personnel actions are accurate, compliant, and processed efficiently.
Work with MNSG supervisors and MNSG-supported PIs to ensure accurate and timely payroll reporting.
Verify biweekly payroll and vacation/sick leave reporting and approvals.
Coordinate U of M effort certification process to meet policy requirements and deadlines.
Analyze and monitor personnel and effort changes to projects and, as they occur, request via TDX distribution corrections and direct retros to reflect revised level(s) of effort.
(5%) General Duties
Serve as a resource on U of M financial policies and procedures to ensure compliance.
Serve as liaison between MNSG staff and U of M central financial operations including accounting services, OGC, asset management, purchasing, SPA, disbursements, etc.
Participate in professional development training opportunities as needed.
Maintain currency on the fiscal and financial policies and procedures relevant to the NOAA-National Sea Grant Program, the U of M, and other relevant entities.
(5%) Core Sea Grant Duties
Participate in MNSG staff meetings.
Attend state, regional, and national Sea Grant workshops, meetings and training sessions as requested by the MNSG Director.
Contribute to and support the overall MNSG mission.
REQUIRED QUALIFICATIONS
BA/BS plus at least four years of professional work experience or a combination of related education and work experience to equal eight years.
This position is a permanent, 100% time, on-campus Civil Service Unit position with some flex work arrangements available after the completion of the probationary period. The annual salary minimum for this position is $67,350.40 - $95,971.20, salary depends on qualifications.
Review of applications for this position will begin 01/12/2026.
Seniority level Not Applicable
Employment type Full-time
Job function Finance
Industries Higher Education
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