Indyhunger
The Richard M. Fairbanks Foundation is a private, charitable foundation based in Indianapolis, Indiana. Our mission is to advance the vitality of Indianapolis and the well-being of its people, and we work to achieve this mission through grantmaking, convening, research, evaluation, communications, and collaboration with grantees, other foundations, and other community partners. The Foundation has three focus areas: Education, Health, and the Vitality of Indianapolis. More information about the Foundation is available at www.rmff.org.
The Project and Events Manager provides project management and event coordination support for the Foundation’s strategic initiatives. This position is primarily responsible for overall project management support for a cross‑functional team, ensuring that deadlines and deliverables associated with complex projects are met through the effective use of project management tools, such as Monday.com and Asana. In addition, this person leads or supports the planning and execution of external convenings, conferences, and special events. The Project and Events Manager reports to the Senior Director of Programs.
Principal Duties and Responsibilities Project Management
Collaborates with Foundation staff to develop and monitor project roadmaps and timelines for multi‑phase initiatives involving an internal cross‑functional team and external partners from multiple organizations.
Tracks project deadlines, deliverables, and milestones using project management tools, ensuring all projects remain on schedule and within scope.
Serves as liaison between the internal team, external stakeholders, and vendors to monitor project progress.
Proactively identifies and provides recommendations to mitigate risks for complex, multi‑stakeholder projects.
Develops and delivers clear dashboards and reporting tools that highlight progress, risks, and dependencies.
Communicates status updates, issues, and solutions to Foundation staff, including senior leadership, through structured channels and tools.
Ensures compliance with organizational standards and best practices.
Events Management
Supports the planning, coordination, and execution of external convenings, conferences, and special projects that advance the Foundation’s mission and strategic initiatives.
Serves as the primary point of contact for event logistics, including site selection, vendor management, catering, technology, and guest communications for external events.
Manages relationships with external partners, grantees, and vendors to ensure high‑quality execution of convenings and conferences.
Oversees travel arrangements and accommodations for external speakers, guests, and partners as needed.
Monitors project and event budgets, processes invoices, and tracks expenses.
Provides support for other Foundation staff as needed, including support with preparation and development of event materials, invitations, agendas, presentations, and follow‑up communications for external events.
Performs other duties as requested.
Qualifications
Bachelor’s degree from a four‑year college or university.
Five or more years of experience in project management and/or event planning, or 10+ years of directly related experience and/or training or equivalent combination of education and experience.
Excellent organizational skills and attention to detail.
Outstanding written and oral communication skills.
Ability to prioritize and manage multiple projects simultaneously, meet deadlines, and support others in doing the same.
Demonstrated ability to work effectively in a multidisciplinary team environment.
Proven ability to serve as an organizational ambassador with external guests, including visitors, speakers, and vendors.
Proficiency in project management tools, specifically Monday.com and Asana, and strong knowledge of project management methodologies.
Project management certification (e.g., PMP or similar) or completion of relevant project management training is preferred.
Experience with external event management, scheduling, and logistics.
Initiative, multi‑tasking ability, and capacity to work well under pressure while maintaining a positive attitude.
High level of proficiency in Microsoft Office programs.
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The Project and Events Manager provides project management and event coordination support for the Foundation’s strategic initiatives. This position is primarily responsible for overall project management support for a cross‑functional team, ensuring that deadlines and deliverables associated with complex projects are met through the effective use of project management tools, such as Monday.com and Asana. In addition, this person leads or supports the planning and execution of external convenings, conferences, and special events. The Project and Events Manager reports to the Senior Director of Programs.
Principal Duties and Responsibilities Project Management
Collaborates with Foundation staff to develop and monitor project roadmaps and timelines for multi‑phase initiatives involving an internal cross‑functional team and external partners from multiple organizations.
Tracks project deadlines, deliverables, and milestones using project management tools, ensuring all projects remain on schedule and within scope.
Serves as liaison between the internal team, external stakeholders, and vendors to monitor project progress.
Proactively identifies and provides recommendations to mitigate risks for complex, multi‑stakeholder projects.
Develops and delivers clear dashboards and reporting tools that highlight progress, risks, and dependencies.
Communicates status updates, issues, and solutions to Foundation staff, including senior leadership, through structured channels and tools.
Ensures compliance with organizational standards and best practices.
Events Management
Supports the planning, coordination, and execution of external convenings, conferences, and special projects that advance the Foundation’s mission and strategic initiatives.
Serves as the primary point of contact for event logistics, including site selection, vendor management, catering, technology, and guest communications for external events.
Manages relationships with external partners, grantees, and vendors to ensure high‑quality execution of convenings and conferences.
Oversees travel arrangements and accommodations for external speakers, guests, and partners as needed.
Monitors project and event budgets, processes invoices, and tracks expenses.
Provides support for other Foundation staff as needed, including support with preparation and development of event materials, invitations, agendas, presentations, and follow‑up communications for external events.
Performs other duties as requested.
Qualifications
Bachelor’s degree from a four‑year college or university.
Five or more years of experience in project management and/or event planning, or 10+ years of directly related experience and/or training or equivalent combination of education and experience.
Excellent organizational skills and attention to detail.
Outstanding written and oral communication skills.
Ability to prioritize and manage multiple projects simultaneously, meet deadlines, and support others in doing the same.
Demonstrated ability to work effectively in a multidisciplinary team environment.
Proven ability to serve as an organizational ambassador with external guests, including visitors, speakers, and vendors.
Proficiency in project management tools, specifically Monday.com and Asana, and strong knowledge of project management methodologies.
Project management certification (e.g., PMP or similar) or completion of relevant project management training is preferred.
Experience with external event management, scheduling, and logistics.
Initiative, multi‑tasking ability, and capacity to work well under pressure while maintaining a positive attitude.
High level of proficiency in Microsoft Office programs.
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