Albany State University
Project Manager - Educational Talent Search (ETS)
Albany State University, Albany, Georgia, United States, 31701
Job Title
Project Manager - Educational Talent Search (ETS)
Location Albany State Rec. Location
Regular/Temporary Regular
Full/Part Time Full-Time
Job ID 293646
About Us Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.
Location Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 209.
Job Summary Educational Talent Search (ETS) is a federally funded TRIO program designed to assist economically disadvantaged and first‑generation youth in preparing for, enrolling in, and completing postsecondary education. The program serves up to 500 eligible students in grades 6‑12 across designated middle and high schools within the Dougherty County School System.
The Director provides overall leadership, strategic direction, and fiscal and programmatic oversight for the ETS grant. The Director supervises two Academic Success Coaches, an Administrative Assistant, and part‑time tutors who deliver academic, career, and postsecondary advising services, including admissions and financial aid assistance. In addition to student advocacy and counseling, the Director is responsible for grant compliance, reporting, budget management, and adherence to federal and institutional regulations, including 2 CFR Part 200 (Uniform Guidance).
This position is grant‑funded and is contingent upon the availability of external funding. Employment in this role is for a limited term and will be reviewed annually based on continued funding and program needs.
Responsibilities Program Leadership & Student Services
Develop, articulate, and implement a comprehensive recruitment, enrollment, eligibility verification, service delivery, documentation, and student progression plan to ensure that 500 eligible students receive ETS services annually.
Provide leadership in the design and delivery of academic counseling, college readiness programming, career exploration, financial aid assistance, mentoring, and enrichment activities aligned with TRIO objectives and U.S. Department of Education requirements.
Ensure ETS participants are exposed to institutions of higher education through campus tours, cultural enrichment activities, academic programs, and experiences not typically available to disadvantaged youth.
Work closely with parents and guardians to communicate graduation requirements, college expectations, financial aid processes, and academic enrichment opportunities.
Grant Administration, Compliance & Reporting
Administer the overall organization, development, implementation, and evaluation of the ETS grant in accordance with the approved federal application, Notice of Award, and institutional policies.
Prepare and submit all required programmatic and fiscal reports, including Annual Performance Reports (APR), continuation applications, and internal institutional reporting.
Manage the ETS grant budget, monitor expenditures, and ensure costs are allowable, allocable, reasonable, and consistently documented in compliance with 2 CFR Part 200 (Uniform Guidance) and U.S. Department of Education regulations.
Collaborate with the university's Office of Research and Sponsored Programs, Budget Office, and Finance to ensure accurate account setup, budget tracking, and timely financial reporting.
Maintain audit‑ready grant files, including eligibility documentation, service records, performance data, fiscal records, and supporting documentation for all expenditures.
Ensure compliance with federal requirements related to participant eligibility, services, time and effort reporting, procurement, and record retention.
Partnerships & Stakeholder Engagement
Serve as the primary liaison between Albany State University, the U.S. Department of Education, Dougherty County School System, and community partners.
Work collaboratively with school principals, counselors, teachers, district personnel, ASU faculty and staff, and community organizations to coordinate services and align ETS programming with student needs.
Participate in community, university, and agency meetings and initiatives related to academic support, college access, and student success.
Personnel Management & Supervision
Hire, train, supervise, and evaluate two full‑time Academic Success Coaches, administrative assistant, and part‑time academic tutors.
Provide ongoing professional development, guidance, and performance management to ensure high‑quality service delivery and compliance with grant objectives.
Ensure staff maintain accurate service logs, eligibility documentation, and student progress records in accordance with grant requirements.
Data Management & Evaluation
Develop and maintain systematic data collection and reporting procedures to track student eligibility, participation, academic progress, postsecondary enrollment, and program outcomes.
Use data to inform continuous program improvement, assess effectiveness, and support federal reporting and evaluation requirements.
Required Qualifications Master’s degree in Counseling, Education, Social Sciences, or a closely related field.
At least five years of professional experience in K‑12 education, including direct experience working with low income, first‑generation college students (middle and/or high school), and collaboration with school counselors, teachers, administrators, and district personnel.
Knowledge of college access initiatives, admissions, enrollment management, financial aid, etc.
Demonstrated experience with grant‑supported or federally funded programs, including program implementation, reporting, documentation, and basic budget monitoring, with the ability to ensure compliance with institutional policies and U.S. Department of Education requirements.
Proposed Salary Salary is commensurate with education and experience.
Contact Information For more information or questions about a job posting, please contact the Office of Human Resources at (229) 500‑2026, or by email at hrasu@asurams.edu. For technical support, please call the USG Service Desk at (877) 251‑2644, or by email at support@usg.edu.
USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Institutional Values Excellence We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.
Respect We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.
Community We strive to build community and value a good mindset.
Teamwork We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.
Learning We cultivate a practice of global pedagogies in a learning environment.
Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.
Certain positions may also require the selected candidate to submit to or have:
a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
a motor vehicle report for positions that require driving an Albany State University vehicle
a successful pre‑employment drug test
Equal Employment Opportunity Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.
For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500‑2026. For individuals requiring disability‑related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229‑500‑3442.
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Location Albany State Rec. Location
Regular/Temporary Regular
Full/Part Time Full-Time
Job ID 293646
About Us Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.
Location Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 209.
Job Summary Educational Talent Search (ETS) is a federally funded TRIO program designed to assist economically disadvantaged and first‑generation youth in preparing for, enrolling in, and completing postsecondary education. The program serves up to 500 eligible students in grades 6‑12 across designated middle and high schools within the Dougherty County School System.
The Director provides overall leadership, strategic direction, and fiscal and programmatic oversight for the ETS grant. The Director supervises two Academic Success Coaches, an Administrative Assistant, and part‑time tutors who deliver academic, career, and postsecondary advising services, including admissions and financial aid assistance. In addition to student advocacy and counseling, the Director is responsible for grant compliance, reporting, budget management, and adherence to federal and institutional regulations, including 2 CFR Part 200 (Uniform Guidance).
This position is grant‑funded and is contingent upon the availability of external funding. Employment in this role is for a limited term and will be reviewed annually based on continued funding and program needs.
Responsibilities Program Leadership & Student Services
Develop, articulate, and implement a comprehensive recruitment, enrollment, eligibility verification, service delivery, documentation, and student progression plan to ensure that 500 eligible students receive ETS services annually.
Provide leadership in the design and delivery of academic counseling, college readiness programming, career exploration, financial aid assistance, mentoring, and enrichment activities aligned with TRIO objectives and U.S. Department of Education requirements.
Ensure ETS participants are exposed to institutions of higher education through campus tours, cultural enrichment activities, academic programs, and experiences not typically available to disadvantaged youth.
Work closely with parents and guardians to communicate graduation requirements, college expectations, financial aid processes, and academic enrichment opportunities.
Grant Administration, Compliance & Reporting
Administer the overall organization, development, implementation, and evaluation of the ETS grant in accordance with the approved federal application, Notice of Award, and institutional policies.
Prepare and submit all required programmatic and fiscal reports, including Annual Performance Reports (APR), continuation applications, and internal institutional reporting.
Manage the ETS grant budget, monitor expenditures, and ensure costs are allowable, allocable, reasonable, and consistently documented in compliance with 2 CFR Part 200 (Uniform Guidance) and U.S. Department of Education regulations.
Collaborate with the university's Office of Research and Sponsored Programs, Budget Office, and Finance to ensure accurate account setup, budget tracking, and timely financial reporting.
Maintain audit‑ready grant files, including eligibility documentation, service records, performance data, fiscal records, and supporting documentation for all expenditures.
Ensure compliance with federal requirements related to participant eligibility, services, time and effort reporting, procurement, and record retention.
Partnerships & Stakeholder Engagement
Serve as the primary liaison between Albany State University, the U.S. Department of Education, Dougherty County School System, and community partners.
Work collaboratively with school principals, counselors, teachers, district personnel, ASU faculty and staff, and community organizations to coordinate services and align ETS programming with student needs.
Participate in community, university, and agency meetings and initiatives related to academic support, college access, and student success.
Personnel Management & Supervision
Hire, train, supervise, and evaluate two full‑time Academic Success Coaches, administrative assistant, and part‑time academic tutors.
Provide ongoing professional development, guidance, and performance management to ensure high‑quality service delivery and compliance with grant objectives.
Ensure staff maintain accurate service logs, eligibility documentation, and student progress records in accordance with grant requirements.
Data Management & Evaluation
Develop and maintain systematic data collection and reporting procedures to track student eligibility, participation, academic progress, postsecondary enrollment, and program outcomes.
Use data to inform continuous program improvement, assess effectiveness, and support federal reporting and evaluation requirements.
Required Qualifications Master’s degree in Counseling, Education, Social Sciences, or a closely related field.
At least five years of professional experience in K‑12 education, including direct experience working with low income, first‑generation college students (middle and/or high school), and collaboration with school counselors, teachers, administrators, and district personnel.
Knowledge of college access initiatives, admissions, enrollment management, financial aid, etc.
Demonstrated experience with grant‑supported or federally funded programs, including program implementation, reporting, documentation, and basic budget monitoring, with the ability to ensure compliance with institutional policies and U.S. Department of Education requirements.
Proposed Salary Salary is commensurate with education and experience.
Contact Information For more information or questions about a job posting, please contact the Office of Human Resources at (229) 500‑2026, or by email at hrasu@asurams.edu. For technical support, please call the USG Service Desk at (877) 251‑2644, or by email at support@usg.edu.
USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Institutional Values Excellence We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.
Respect We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.
Community We strive to build community and value a good mindset.
Teamwork We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.
Learning We cultivate a practice of global pedagogies in a learning environment.
Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.
Certain positions may also require the selected candidate to submit to or have:
a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
a motor vehicle report for positions that require driving an Albany State University vehicle
a successful pre‑employment drug test
Equal Employment Opportunity Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.
For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500‑2026. For individuals requiring disability‑related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229‑500‑3442.
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