Utah State University
Overview
The Program Assistant SR supports the Utah Assistive Technology Program by coordinating statewide loan and small-grant programs that help Utahns with disabilities obtain assistive technology devices and equipment. This role provides information and referral for disability-related resources, supports UATP operations, and collaborates closely with the UATP Director, staff, partner agencies, and community stakeholders.
Responsibilities
Independently manage day-to-day operations of the Utah Assistive Technology Foundation.
Explain financing options and respond to inquiries from consumers, vendors, bank personnel, and board members.
Distribute, track, and process loan and grant applications from start to finish, including submission to lending partners and coordinate with the UATF Board.
Prepare checks for approved grants and ensure accurate distribution to the appropriate agency or individual.
Develop a thorough understanding of bank policies, partner lender procedures, and UATF guidelines.
Coordinate board-related activities, including managing complex or challenging applications.
Monitor checking, money market, and investment accounts; work with bank and investment advisors to maintain accuracy and maximize balances.
Identify and resolve issues involving applicants, vendors, and lending entities.
Prepare, lead, and facilitate confidential quarterly UATF Board meetings, including strategic planning discussions.
Organize meetings (Virtual, USU Logan campus, or off-site), arrange catering, and ensure accurate invoicing and timely payments.
Coordinate annual audit and tax preparation with CPA firms, bank personnel, and investment staff.
Serve as liaison among UATF Board, Zions Bank, Utah Microloan Fund (UMLF), statewide independent living centers, vendors, and consumers.
Provide information and referral for disability-related resources statewide.
Ensure accurate and timely entry and maintenance of program outcome data in required reporting systems, including NATADS, AT4ALL, and NIRS.
Assist with the daily operations of UATP under the direction of the UATP Director.
Prioritize and manage multiple tasks to ensure a smooth project workflow.
Serve as a primary point of contact for inquiries from consumers, families, staff, partners, and community agencies.
Provide information and referral to Utahns with disabilities and their families.
Coordinate with partner agencies, including IDRPP projects, statewide independent living centers, and the Utah Center for Assistive Technology (UCAT), to ensure timely submission of device demonstration forms, invoices, and data entry for demonstrations and trainings.
Support year-end federal reporting by compiling data and documentation.
Prepare and process invoices for rental properties and payments to external agencies; submit receipts and purchasing documents to the business office.
Support preparation and facilitation of staff meetings; take and distribute meeting minutes.
Assist in developing, analyzing, and updating policies and procedures for UATF and UATP.
Coordinate updates to policy documents, applications, and website content.
Collaborate with marketing and PR teams to promote UATP services and events.
Provide confidential technical assistance to consumers.
Build and maintain partnerships with state agencies and disability-serving organizations.
Support staff travel arrangements, including registration, hotel and flight bookings, rental cars, and travel authorization/expense reports.
Process fees for service and ensure accurate deposits to appreciate accounts.
Assist staff with data collection, ensuring entries are complete and up to date.
Draft, edit, and prepare written materials and communications.
Make independent decisions within the scope of assigned responsibilities and the director’s guidance.
Order supplies, business cards, materials, and brochures; ensure receipt processing and filing are accurate and timely.
Manage mail collection and distribution.
Qualifications
Six years of experience; or an associate degree/technical training plus four years of experience; or a bachelor’s degree plus two years of experience is required.
Experience managing funds ethically and responsibly.
Preferred Qualifications
Disability-related background and previous experience working with people with disabilities.
Knowledge, Skills, and Abilities
Demonstrated honesty, integrity, and a strong work ethic.
Ability to maintain confidentiality and work independently with minimal supervision.
Excellent verbal and written communication skills.
Commitment to working respectfully and effectively with individuals with disabilities.
Ability to maintain professionalism in challenging situations.
Proficiency with MS Office Suite (Word, Excel, Outlook).
Required Documents
Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”.
Contact information for three professional references to be provided in the Candidate Profile.
Cover letter to be typed/pasted at the end of your application.
**Document size may not exceed 10 MB.**
EEO Statement Notice of Non-discrimination In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.
Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.
In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:
Matthew Pinner
Executive Director
Civil Rights & Title IX Office
matthew.pinner@usu.edu
435-797-1266 | Old Main Rm. 401D
1475 Old Main Hill, Logan, UT 84322
Cody Carmichael
Title IX Coordinator
cody.carmichael@usu.edu
435-797-1266 | Old Main Rm. 402D
1475 Old Main Hill, Logan, UT 84322
For further information regarding non-discrimination, please visit
crtix.usu.edu
or contact:
U.S. Department of Education Denver Regional Office 303-844-5695 |
OCR.Denver@ed.gov
U.S. Department of Education Office of Assistant Secretary for Civil Rights 800-421-3481 |
OCR@ed.gov
#J-18808-Ljbffr
Responsibilities
Independently manage day-to-day operations of the Utah Assistive Technology Foundation.
Explain financing options and respond to inquiries from consumers, vendors, bank personnel, and board members.
Distribute, track, and process loan and grant applications from start to finish, including submission to lending partners and coordinate with the UATF Board.
Prepare checks for approved grants and ensure accurate distribution to the appropriate agency or individual.
Develop a thorough understanding of bank policies, partner lender procedures, and UATF guidelines.
Coordinate board-related activities, including managing complex or challenging applications.
Monitor checking, money market, and investment accounts; work with bank and investment advisors to maintain accuracy and maximize balances.
Identify and resolve issues involving applicants, vendors, and lending entities.
Prepare, lead, and facilitate confidential quarterly UATF Board meetings, including strategic planning discussions.
Organize meetings (Virtual, USU Logan campus, or off-site), arrange catering, and ensure accurate invoicing and timely payments.
Coordinate annual audit and tax preparation with CPA firms, bank personnel, and investment staff.
Serve as liaison among UATF Board, Zions Bank, Utah Microloan Fund (UMLF), statewide independent living centers, vendors, and consumers.
Provide information and referral for disability-related resources statewide.
Ensure accurate and timely entry and maintenance of program outcome data in required reporting systems, including NATADS, AT4ALL, and NIRS.
Assist with the daily operations of UATP under the direction of the UATP Director.
Prioritize and manage multiple tasks to ensure a smooth project workflow.
Serve as a primary point of contact for inquiries from consumers, families, staff, partners, and community agencies.
Provide information and referral to Utahns with disabilities and their families.
Coordinate with partner agencies, including IDRPP projects, statewide independent living centers, and the Utah Center for Assistive Technology (UCAT), to ensure timely submission of device demonstration forms, invoices, and data entry for demonstrations and trainings.
Support year-end federal reporting by compiling data and documentation.
Prepare and process invoices for rental properties and payments to external agencies; submit receipts and purchasing documents to the business office.
Support preparation and facilitation of staff meetings; take and distribute meeting minutes.
Assist in developing, analyzing, and updating policies and procedures for UATF and UATP.
Coordinate updates to policy documents, applications, and website content.
Collaborate with marketing and PR teams to promote UATP services and events.
Provide confidential technical assistance to consumers.
Build and maintain partnerships with state agencies and disability-serving organizations.
Support staff travel arrangements, including registration, hotel and flight bookings, rental cars, and travel authorization/expense reports.
Process fees for service and ensure accurate deposits to appreciate accounts.
Assist staff with data collection, ensuring entries are complete and up to date.
Draft, edit, and prepare written materials and communications.
Make independent decisions within the scope of assigned responsibilities and the director’s guidance.
Order supplies, business cards, materials, and brochures; ensure receipt processing and filing are accurate and timely.
Manage mail collection and distribution.
Qualifications
Six years of experience; or an associate degree/technical training plus four years of experience; or a bachelor’s degree plus two years of experience is required.
Experience managing funds ethically and responsibly.
Preferred Qualifications
Disability-related background and previous experience working with people with disabilities.
Knowledge, Skills, and Abilities
Demonstrated honesty, integrity, and a strong work ethic.
Ability to maintain confidentiality and work independently with minimal supervision.
Excellent verbal and written communication skills.
Commitment to working respectfully and effectively with individuals with disabilities.
Ability to maintain professionalism in challenging situations.
Proficiency with MS Office Suite (Word, Excel, Outlook).
Required Documents
Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”.
Contact information for three professional references to be provided in the Candidate Profile.
Cover letter to be typed/pasted at the end of your application.
**Document size may not exceed 10 MB.**
EEO Statement Notice of Non-discrimination In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.
Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.
In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:
Matthew Pinner
Executive Director
Civil Rights & Title IX Office
matthew.pinner@usu.edu
435-797-1266 | Old Main Rm. 401D
1475 Old Main Hill, Logan, UT 84322
Cody Carmichael
Title IX Coordinator
cody.carmichael@usu.edu
435-797-1266 | Old Main Rm. 402D
1475 Old Main Hill, Logan, UT 84322
For further information regarding non-discrimination, please visit
crtix.usu.edu
or contact:
U.S. Department of Education Denver Regional Office 303-844-5695 |
OCR.Denver@ed.gov
U.S. Department of Education Office of Assistant Secretary for Civil Rights 800-421-3481 |
OCR@ed.gov
#J-18808-Ljbffr