Inside Higher Ed
Administrative Associate (Chemistry & Biochemistry)
Inside Higher Ed, Tallahassee, Florida, us, 32318
Administrative Associate (Chemistry & Biochemistry)
• Tallahassee, FL
Job ID:
61512
Department:
Chemistry & Biochemistry, Florida State University College of Arts & Sciences
Employment Type:
Full-time (Regular)
Overview This position serves as the Administrative Associate to the Chemistry & Biochemistry Department Chair by providing support in a broad range of areas. The incumbent serves as a liaison to the faculty, students, and staff within the department, as well as to the College of Arts & Sciences, the University, the State, and other professional offices.
Overview of Responsibilities
Assisting the Department Chair in daily administrative operations
Serving as the departmental representative for faculty promotion and tenure
Assisting Chair and Evaluation Committee in faculty evaluation processes
Coordinating and designing promotional material for annual faculty retreat, symposia and colloquia, and departmental lecture series
Assisting Chair in departmental faculty meetings
Organizing faculty recruitment processes
Assisting department administrative staff with setup for seminar receptions and other events
Primary Duties Include
Maintaining the Chair's schedule of appointments, coordinating travel arrangements, and assisting Chair with additional university commitments
Hosting and coordinating travel and schedules for campus visitors
Interpreting administrative policies of the university and department; advising callers, visitors, etc. of those policies
Creating and assembling faculty binders used in promotion processes
Serving as FACET/AOR representative
Maintaining FEAS (CV system) used for promotion and tenure, as well as the re-accreditation process
Organizing evidence of performance reports for faculty evaluation
Additional Duties Include
Organizing receptions and maintaining schedules for departmental conference rooms
Recording minutes, organizing voting processes, and ensuring parliamentary protocol and procedures during faculty meetings
Coordinating travel arrangements and acting as the main contact for faculty recruitment candidates while on campus
Preparing faculty sabbatical applications
Maintaining department and faculty files and performing other administrative duties and special projects as assigned
Ensuring the daily operating procedures for CSL building (such as copier maintenance and bulletin board updates) are up-to-date
Qualifications A high school diploma or equivalent and two years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)
Preferred Qualifications The ideal candidate for this position is someone who can effectively communicate both verbally and in writing, as well as prioritize, organize, and perform multiple work assignments simultaneously.
The ability to establish and maintain effective working relationships
Knowledge of applicable computer applications and basic computer functions
The ability to maintain accurate records and retrieve files from active or archive sources; an understanding of basic filing practices
Knowledge of and an ability to interpret and apply relevant federal, state, and local laws, ordinances, rules and regulations, as well as FSU policies and procedures
The ability to gather, interpret, report, and edit information
Veterans' Preference Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.
To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD‑214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Contact FSU Human Resources at (850) 644‑6034.
Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.
Seniority Level Entry level
Employment Type Full-time
Job Function Administrative
Industries Online Audio and Video Media
#J-18808-Ljbffr
• Tallahassee, FL
Job ID:
61512
Department:
Chemistry & Biochemistry, Florida State University College of Arts & Sciences
Employment Type:
Full-time (Regular)
Overview This position serves as the Administrative Associate to the Chemistry & Biochemistry Department Chair by providing support in a broad range of areas. The incumbent serves as a liaison to the faculty, students, and staff within the department, as well as to the College of Arts & Sciences, the University, the State, and other professional offices.
Overview of Responsibilities
Assisting the Department Chair in daily administrative operations
Serving as the departmental representative for faculty promotion and tenure
Assisting Chair and Evaluation Committee in faculty evaluation processes
Coordinating and designing promotional material for annual faculty retreat, symposia and colloquia, and departmental lecture series
Assisting Chair in departmental faculty meetings
Organizing faculty recruitment processes
Assisting department administrative staff with setup for seminar receptions and other events
Primary Duties Include
Maintaining the Chair's schedule of appointments, coordinating travel arrangements, and assisting Chair with additional university commitments
Hosting and coordinating travel and schedules for campus visitors
Interpreting administrative policies of the university and department; advising callers, visitors, etc. of those policies
Creating and assembling faculty binders used in promotion processes
Serving as FACET/AOR representative
Maintaining FEAS (CV system) used for promotion and tenure, as well as the re-accreditation process
Organizing evidence of performance reports for faculty evaluation
Additional Duties Include
Organizing receptions and maintaining schedules for departmental conference rooms
Recording minutes, organizing voting processes, and ensuring parliamentary protocol and procedures during faculty meetings
Coordinating travel arrangements and acting as the main contact for faculty recruitment candidates while on campus
Preparing faculty sabbatical applications
Maintaining department and faculty files and performing other administrative duties and special projects as assigned
Ensuring the daily operating procedures for CSL building (such as copier maintenance and bulletin board updates) are up-to-date
Qualifications A high school diploma or equivalent and two years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)
Preferred Qualifications The ideal candidate for this position is someone who can effectively communicate both verbally and in writing, as well as prioritize, organize, and perform multiple work assignments simultaneously.
The ability to establish and maintain effective working relationships
Knowledge of applicable computer applications and basic computer functions
The ability to maintain accurate records and retrieve files from active or archive sources; an understanding of basic filing practices
Knowledge of and an ability to interpret and apply relevant federal, state, and local laws, ordinances, rules and regulations, as well as FSU policies and procedures
The ability to gather, interpret, report, and edit information
Veterans' Preference Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.
To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD‑214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Contact FSU Human Resources at (850) 644‑6034.
Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.
Seniority Level Entry level
Employment Type Full-time
Job Function Administrative
Industries Online Audio and Video Media
#J-18808-Ljbffr