North Central College
Engaged Learning & Art Gallery Graduate Assistant
North Central College, Naperville, Illinois, United States, 60564
Engaged Learning & Art Gallery Graduate Assistant
Position: Engaged Learning & Art Gallery Graduate Assistant
Job Description The Engaged Learning & Art Gallery Graduate Assistant will primarily split time between the First‑Year Experience and Campus Art Galleries programs. This role supports, collaborates with, and reports directly to the Coordinator of First‑Year Student Experience and Director of Campus Galleries. This position provides daily operational support to the three art gallery spaces on campus as well as co‑curricular programming and related marketing needs for the first‑year student population which largely consists of those enrolled in the CARD110: Cardinal Experience course.
Responsibilities
First‑Year Student Experience
Mentor and supervise; monitor schedule, coordinate tasks & communication among the team. Help support a team of 25–30 First‑Year Mentors during the first 8 weeks of each semester.
Marketing & communication: advertise events & CARD110 program using digital and print methods. Assist in monitoring & updating external communications such as the Hub website content, newsletter, and visual marketing needs. Develop & implement templates and timelines for daily & annual project/team management, tasks, and procedures. Regularly create, monitor, and implement marketing, promotion & digital media awareness campaigns, website content, Hub page, and social media accounts to support exhibitions, events, and FYE program visibility & communications.
Clerical and administrative duties such as contract collection, scanning, and digital file organization. Maintain inventory and organization of materials, supplies, and records. Event, training, and program documents & materials in Box and Canvas, as needed.
Research and collaborate with campus partners, archivists, and librarians to fulfill program needs, grant applications, or reporting requirements. Support maintenance, execution, and expansion of program efforts both in and out of the classroom.
Project management & event support including assisting FYMs with planning event details, arranging food service & catering, set up & tear down, etc. Maintain program calendars, campus events, trainings, and related programming needs.
Maintain physical space(s) & event preparations: facilitate event execution by monitoring and/or arranging set up & tear down needs for FYE related events across campus. Maintain general cleanliness & presentation of all spaces utilized before and after events. Orchestrate support needs for events in advance (maintenance, housekeeping, and Course Dog reservation requests). Staging & supporting acquisition of materials for events.
Presence & participation in all aspects of programming: assist in development, revision, assessment, & delivery of FYM & instructor training or workshops, communities of practice, student events, and other related needs.
Support Engaged Learning leadership & all aspects of the NC Forward Strategic Plan.
Art Galleries
Mentor and supervise; monitor schedule, coordinate tasks & communication among the gallery staff team. Help support a team of 5–7 Gallery Assistants during the academic year.
Marketing & communication: advertise exhibitions & related events using digital, print, and radio distribution methods. Assist in monitoring & updating external communications such as the Hub website content, newsletter, and visual marketing needs.
Regularly create, monitor, and implement marketing, promotion & digital media awareness campaigns, website content, Hub page, and social media accounts to support exhibitions, events, & FYE program visibility & communications.
Clerical and administrative duties such as contract collection, scanning, and digital file organization. Maintain inventory, organization of materials, supplies, & records. Keep event, training, and program documents & materials in Box, Canvas, and Google Drive, as needed.
Research and collaborate with campus partners, archivists, and librarians to fulfill program needs, grant applications, or reporting requirements.
Project management & event support: coordinate/planning event details, timeline management, arrange food service & catering, set up & tear down, etc. Maintain exhibition calendars, team schedules, campus events, training, and related programming needs.
Maintain physical space(s) and preparator duties: facilitate day‑to‑day operational needs in the Schoenherr, Oesterle, & Meiley‑Swallow Galleries; assist with wall repair/maintenance, cleaning, monitoring general cleanliness; orchestrate support needs for events and programming; handle art fragile/precious object handling.
Presence & participation in all aspects of programming: draft & post calls for art, review exhibition proposals, participate in jury selection for next season.
Support faculty and staff from across the college in engaged learning & co‑curricular pursuits related to all aspects of the NC Galleries mission & NCForward Strategic Plan.
Qualifications
Current or accepted graduate student at North Central College.
Effective verbal and written communication skills (interpersonal, presentation, and analytical).
Demonstrated problem‑solving & critical‑thinking skills.
Ability to work with a team as well as independently.
Willingness to learn and be responsive to feedback.
Interest in art and art history, college transition & student experience, higher education, business management, event planning & hosting, marketing & communications, and/or gallery preparations, installation, and art handling.
Occasional evening and/or weekend hours for artist reception and community events.
Abide by the college code of conduct and expectations as outlined in the Student Handbook.
Other duties as assigned.
Desired Skills
Microsoft 365 software suite (Outlook, Teams, Word, Excel, Planner, etc.).
Marketing or communications experience and website and/or social media management.
Canva (or equivalent) image & document creation software.
Experience with fragile/precious object handling: packing, storage, shipping, installation, etc.
Application Materials All are encouraged to apply. Please contact Kate Pszotka at klpszotka@noctrl.edu or (630) 637-5393 with questions.
Details on Additional Materials — the overall goal is to provide a snapshot of your abilities and showcase your skills. If you have a professional portfolio site, links to the following requested items are acceptable in lieu of attachments:
Professional Writing — submit 2 of the following: Email to a professor, client, or colleague
Brochure advertising a service, event, or business
Research based essay (that you submitted for class)
A personal statement or bio submitted for college entrance or scholarship
Social Media — submit 2 examples They can include screenshot(s) of prior events and/or new creations for a hypothetical social or exhibition event of your choosing.
The tone should be focused on event promotion with the general public (campus & local community) as the main/target audience.
Cover Letter — explain your interest in the role, highlight your unique qualifications + connection to major as well as your goals for growth – what do you wish to gain from the experience?
Resume/CV — tailor it to your intended career while also highlighting skills and areas of interest that overlap with aspects of engaged learning, engagement & programming, marketing & promotion, fine & performing arts.
Letters of Recommendation — submit 2 letters written by professionals that can speak to your leadership, teamwork, innovation, problem solving, academic & professional achievements, and/or work ethic.
Equal Opportunity Employer Statement North Central College is an Equal Opportunity Employer. NCC provides reasonable accommodation to applicants with disabilities where appropriate. If you need reasonable accommodation for any part of the application or hiring process, please notify the Office of Human Resources at 630-637-5757 or humanresources@hr.noctrl.edu. Determinations for reasonable accommodation will be made on a case‑by‑case basis.
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Job Description The Engaged Learning & Art Gallery Graduate Assistant will primarily split time between the First‑Year Experience and Campus Art Galleries programs. This role supports, collaborates with, and reports directly to the Coordinator of First‑Year Student Experience and Director of Campus Galleries. This position provides daily operational support to the three art gallery spaces on campus as well as co‑curricular programming and related marketing needs for the first‑year student population which largely consists of those enrolled in the CARD110: Cardinal Experience course.
Responsibilities
First‑Year Student Experience
Mentor and supervise; monitor schedule, coordinate tasks & communication among the team. Help support a team of 25–30 First‑Year Mentors during the first 8 weeks of each semester.
Marketing & communication: advertise events & CARD110 program using digital and print methods. Assist in monitoring & updating external communications such as the Hub website content, newsletter, and visual marketing needs. Develop & implement templates and timelines for daily & annual project/team management, tasks, and procedures. Regularly create, monitor, and implement marketing, promotion & digital media awareness campaigns, website content, Hub page, and social media accounts to support exhibitions, events, and FYE program visibility & communications.
Clerical and administrative duties such as contract collection, scanning, and digital file organization. Maintain inventory and organization of materials, supplies, and records. Event, training, and program documents & materials in Box and Canvas, as needed.
Research and collaborate with campus partners, archivists, and librarians to fulfill program needs, grant applications, or reporting requirements. Support maintenance, execution, and expansion of program efforts both in and out of the classroom.
Project management & event support including assisting FYMs with planning event details, arranging food service & catering, set up & tear down, etc. Maintain program calendars, campus events, trainings, and related programming needs.
Maintain physical space(s) & event preparations: facilitate event execution by monitoring and/or arranging set up & tear down needs for FYE related events across campus. Maintain general cleanliness & presentation of all spaces utilized before and after events. Orchestrate support needs for events in advance (maintenance, housekeeping, and Course Dog reservation requests). Staging & supporting acquisition of materials for events.
Presence & participation in all aspects of programming: assist in development, revision, assessment, & delivery of FYM & instructor training or workshops, communities of practice, student events, and other related needs.
Support Engaged Learning leadership & all aspects of the NC Forward Strategic Plan.
Art Galleries
Mentor and supervise; monitor schedule, coordinate tasks & communication among the gallery staff team. Help support a team of 5–7 Gallery Assistants during the academic year.
Marketing & communication: advertise exhibitions & related events using digital, print, and radio distribution methods. Assist in monitoring & updating external communications such as the Hub website content, newsletter, and visual marketing needs.
Regularly create, monitor, and implement marketing, promotion & digital media awareness campaigns, website content, Hub page, and social media accounts to support exhibitions, events, & FYE program visibility & communications.
Clerical and administrative duties such as contract collection, scanning, and digital file organization. Maintain inventory, organization of materials, supplies, & records. Keep event, training, and program documents & materials in Box, Canvas, and Google Drive, as needed.
Research and collaborate with campus partners, archivists, and librarians to fulfill program needs, grant applications, or reporting requirements.
Project management & event support: coordinate/planning event details, timeline management, arrange food service & catering, set up & tear down, etc. Maintain exhibition calendars, team schedules, campus events, training, and related programming needs.
Maintain physical space(s) and preparator duties: facilitate day‑to‑day operational needs in the Schoenherr, Oesterle, & Meiley‑Swallow Galleries; assist with wall repair/maintenance, cleaning, monitoring general cleanliness; orchestrate support needs for events and programming; handle art fragile/precious object handling.
Presence & participation in all aspects of programming: draft & post calls for art, review exhibition proposals, participate in jury selection for next season.
Support faculty and staff from across the college in engaged learning & co‑curricular pursuits related to all aspects of the NC Galleries mission & NCForward Strategic Plan.
Qualifications
Current or accepted graduate student at North Central College.
Effective verbal and written communication skills (interpersonal, presentation, and analytical).
Demonstrated problem‑solving & critical‑thinking skills.
Ability to work with a team as well as independently.
Willingness to learn and be responsive to feedback.
Interest in art and art history, college transition & student experience, higher education, business management, event planning & hosting, marketing & communications, and/or gallery preparations, installation, and art handling.
Occasional evening and/or weekend hours for artist reception and community events.
Abide by the college code of conduct and expectations as outlined in the Student Handbook.
Other duties as assigned.
Desired Skills
Microsoft 365 software suite (Outlook, Teams, Word, Excel, Planner, etc.).
Marketing or communications experience and website and/or social media management.
Canva (or equivalent) image & document creation software.
Experience with fragile/precious object handling: packing, storage, shipping, installation, etc.
Application Materials All are encouraged to apply. Please contact Kate Pszotka at klpszotka@noctrl.edu or (630) 637-5393 with questions.
Details on Additional Materials — the overall goal is to provide a snapshot of your abilities and showcase your skills. If you have a professional portfolio site, links to the following requested items are acceptable in lieu of attachments:
Professional Writing — submit 2 of the following: Email to a professor, client, or colleague
Brochure advertising a service, event, or business
Research based essay (that you submitted for class)
A personal statement or bio submitted for college entrance or scholarship
Social Media — submit 2 examples They can include screenshot(s) of prior events and/or new creations for a hypothetical social or exhibition event of your choosing.
The tone should be focused on event promotion with the general public (campus & local community) as the main/target audience.
Cover Letter — explain your interest in the role, highlight your unique qualifications + connection to major as well as your goals for growth – what do you wish to gain from the experience?
Resume/CV — tailor it to your intended career while also highlighting skills and areas of interest that overlap with aspects of engaged learning, engagement & programming, marketing & promotion, fine & performing arts.
Letters of Recommendation — submit 2 letters written by professionals that can speak to your leadership, teamwork, innovation, problem solving, academic & professional achievements, and/or work ethic.
Equal Opportunity Employer Statement North Central College is an Equal Opportunity Employer. NCC provides reasonable accommodation to applicants with disabilities where appropriate. If you need reasonable accommodation for any part of the application or hiring process, please notify the Office of Human Resources at 630-637-5757 or humanresources@hr.noctrl.edu. Determinations for reasonable accommodation will be made on a case‑by‑case basis.
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