Worcester County Food Bank Inc
Position Title: Grants Manager
Reports to: VP of Institutional Giving
Works Closely With: Senior Director of Grants, Finance Team, Programs Team
Position Summary The Grants Manager is responsible for the day-to-day administration, management, and meticulous tracking of Food Bank's diverse portfolio of public and private grants. This pivotal role supports the full grant lifecycle—from prospecting and proposal submission through compliance, reporting, and funder relationship management—with the Senior Director of Grants, VP of Institutional Giving, and the Finance and Programs Teams. The ideal candidate is detail-oriented, experienced in grant administration, and thrives in a dynamic, deadline-driven nonprofit environment.
Key Responsibilities
Manage Compliance & Deadlines:
Coordinate the daily management of all grant activity, including tracking periods of performance, reporting obligations, and ensuring timely, high‑quality submissions.
Application Preparation:
Prepare, submit, and track grant applications and required documentation under the direction of the VP of Institutional Giving.
Financial Administration:
Work hand-in-hand with the Finance Team to ensure timely, accurate budget tracking, expenditure monitoring, drawdowns, and strict compliance with grant terms.
Data & Reporting:
Collaborate with the Programs Team to gather outcome data, success stories, and essential materials for effective funder reporting.
Documentation & Systems:
Maintain up-to-date grant records and supporting documentation within the organization's grants management system.
Funder Stewardship:
Steward relationships with funding agencies by assisting with scheduled reports, site visits, and communications to demonstrate programmatic impact and responsible fund usage.
Prospecting Support:
Assist in researching new funding opportunities and contribute to funder outreach as directed by the VP of Institutional Giving.
Compliance Expertise:
Stay informed of funding trends and compliance requirements, particularly for Federal, NY State, and local government grants.
Qualifications
Bachelor's degree or equivalent experience is required.
3‑5 years of relevant experience in grant management, administration, or nonprofit development (direct experience with Federal and NY State is a strong plus).
Demonstrated experience preparing, writing, or contributing to grant applications and reports.
Strong track record of managing grant documentation, meeting deadlines, and maintaining organization across multiple projects.
Excellent written and verbal communication skills.
High proficiency in Microsoft Office with intermediate experience in Excel; experience with Monday.com and RE NXT software preferred.
Ability to work independently and collaboratively with cross‑departmental teams to align funding and organizational priorities.
Attention to detail, flexibility, and an ability to manage competing priorities in a mission‑driven environment.
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Reports to: VP of Institutional Giving
Works Closely With: Senior Director of Grants, Finance Team, Programs Team
Position Summary The Grants Manager is responsible for the day-to-day administration, management, and meticulous tracking of Food Bank's diverse portfolio of public and private grants. This pivotal role supports the full grant lifecycle—from prospecting and proposal submission through compliance, reporting, and funder relationship management—with the Senior Director of Grants, VP of Institutional Giving, and the Finance and Programs Teams. The ideal candidate is detail-oriented, experienced in grant administration, and thrives in a dynamic, deadline-driven nonprofit environment.
Key Responsibilities
Manage Compliance & Deadlines:
Coordinate the daily management of all grant activity, including tracking periods of performance, reporting obligations, and ensuring timely, high‑quality submissions.
Application Preparation:
Prepare, submit, and track grant applications and required documentation under the direction of the VP of Institutional Giving.
Financial Administration:
Work hand-in-hand with the Finance Team to ensure timely, accurate budget tracking, expenditure monitoring, drawdowns, and strict compliance with grant terms.
Data & Reporting:
Collaborate with the Programs Team to gather outcome data, success stories, and essential materials for effective funder reporting.
Documentation & Systems:
Maintain up-to-date grant records and supporting documentation within the organization's grants management system.
Funder Stewardship:
Steward relationships with funding agencies by assisting with scheduled reports, site visits, and communications to demonstrate programmatic impact and responsible fund usage.
Prospecting Support:
Assist in researching new funding opportunities and contribute to funder outreach as directed by the VP of Institutional Giving.
Compliance Expertise:
Stay informed of funding trends and compliance requirements, particularly for Federal, NY State, and local government grants.
Qualifications
Bachelor's degree or equivalent experience is required.
3‑5 years of relevant experience in grant management, administration, or nonprofit development (direct experience with Federal and NY State is a strong plus).
Demonstrated experience preparing, writing, or contributing to grant applications and reports.
Strong track record of managing grant documentation, meeting deadlines, and maintaining organization across multiple projects.
Excellent written and verbal communication skills.
High proficiency in Microsoft Office with intermediate experience in Excel; experience with Monday.com and RE NXT software preferred.
Ability to work independently and collaboratively with cross‑departmental teams to align funding and organizational priorities.
Attention to detail, flexibility, and an ability to manage competing priorities in a mission‑driven environment.
#J-18808-Ljbffr