Vaco Recruiter Services
Senior Accounts Payable Specialist
Vaco Recruiter Services, Jacksonville, Florida, United States, 32290
Vaco has partnered with a client in downtown Indianapolis to hire a Sr. Accounts Payable Specialist.
Job type:
full time Pay:
$28-$31/hr. (based on experience, education, and skill level) Expected hours:
40 hours per week Physical setting:
office Schedule:
Monday to Friday Experience:
3+ years of Accounts Payable experience (development or job-cost experience preferred)
Work location:
Fully inoffice (downtown)
Therole supports development-focused accounting operations by managing accounts payable and cash activity for multiple project entities. You will work closely with internal teams and external vendors to ensure accurate, timely processing of invoices and payments in a fast-paced, collaborative environment.
This position is part of a three-person accounting team and is critical to maintaining smooth vendor relationships and keeping development projects financially on track.
Key Responsibilities
Monitor and manage the Accounts Payable inbox
Process and review vendor invoices, check requests, and refunds for accuracy
Research and resolve invoice discrepancies prior to payment
Schedule and process check runs; prepare, review, and distribute checks
Initiate wire and ACH payments to vendors and lenders as needed
Maintain accurate cash balances by entity and reconcile activity using internal tracking tools
Coordinate funding requests for projects in partnership with accounting leadership
Process and track corporate credit card transactions and obtain missing documentation
Assist with 1099 processing and documentation
Respond to phone, email, and in-person inquiries related to accounts payable
Review vendor statements and resolve discrepancies or credit balances
Ensure critical bills (credit cards, payroll, fees) are paid on time
Provide backup support to the accounting team, including making bank deposits when needed
Organize and maintain invoice files and reporting documentation
Assist with daily and weekly accounting reports
Support special projects and additional duties as assigned
Qualifications
3+ years of Accounts Payable experience (development or job-cost experience preferred)
Associate degree in Accounting or Finance preferred (not required)
Strong proficiency with Microsoft Office, especially Excel
Experience with accounting software required
Highly organized with strong attention to detail
Strong communication and vendor interaction skills
Ability to multitask, prioritize, and adapt to changing daily needs
Analytical mindset with experience researching and resolving invoice issues
Work Environment & Culture
Collaborative, team-oriented environment
Emphasis on accountability, integrity, and professionalism
Recognition for performance and contributions
Opportunities for learning and professional development
Seasonal schedule perks during summer months
Benefits
Medical, dental, and vision insurance
Employee Assistance Program
Virtual healthcare access
401(k) with employer match
Employer-paid life insurance
Paid time off, holidays, and special observance days
Paid parental leave
Rental discounts and industry memberships
#J-18808-Ljbffr
full time Pay:
$28-$31/hr. (based on experience, education, and skill level) Expected hours:
40 hours per week Physical setting:
office Schedule:
Monday to Friday Experience:
3+ years of Accounts Payable experience (development or job-cost experience preferred)
Work location:
Fully inoffice (downtown)
Therole supports development-focused accounting operations by managing accounts payable and cash activity for multiple project entities. You will work closely with internal teams and external vendors to ensure accurate, timely processing of invoices and payments in a fast-paced, collaborative environment.
This position is part of a three-person accounting team and is critical to maintaining smooth vendor relationships and keeping development projects financially on track.
Key Responsibilities
Monitor and manage the Accounts Payable inbox
Process and review vendor invoices, check requests, and refunds for accuracy
Research and resolve invoice discrepancies prior to payment
Schedule and process check runs; prepare, review, and distribute checks
Initiate wire and ACH payments to vendors and lenders as needed
Maintain accurate cash balances by entity and reconcile activity using internal tracking tools
Coordinate funding requests for projects in partnership with accounting leadership
Process and track corporate credit card transactions and obtain missing documentation
Assist with 1099 processing and documentation
Respond to phone, email, and in-person inquiries related to accounts payable
Review vendor statements and resolve discrepancies or credit balances
Ensure critical bills (credit cards, payroll, fees) are paid on time
Provide backup support to the accounting team, including making bank deposits when needed
Organize and maintain invoice files and reporting documentation
Assist with daily and weekly accounting reports
Support special projects and additional duties as assigned
Qualifications
3+ years of Accounts Payable experience (development or job-cost experience preferred)
Associate degree in Accounting or Finance preferred (not required)
Strong proficiency with Microsoft Office, especially Excel
Experience with accounting software required
Highly organized with strong attention to detail
Strong communication and vendor interaction skills
Ability to multitask, prioritize, and adapt to changing daily needs
Analytical mindset with experience researching and resolving invoice issues
Work Environment & Culture
Collaborative, team-oriented environment
Emphasis on accountability, integrity, and professionalism
Recognition for performance and contributions
Opportunities for learning and professional development
Seasonal schedule perks during summer months
Benefits
Medical, dental, and vision insurance
Employee Assistance Program
Virtual healthcare access
401(k) with employer match
Employer-paid life insurance
Paid time off, holidays, and special observance days
Paid parental leave
Rental discounts and industry memberships
#J-18808-Ljbffr