Keystonewood
Full-time Bookkeeper and Accounting
We have an immediate opening for a full-time
Bookkeeper . In this role, you will be our
primary in-house accounting person , responsible for organizing, coordinating, and completing the general accounting activities. You’ll work closely with the President and our outsourced fractional CFO/controller to keep our financial records accurate and up to date.
This position is ideal for someone who enjoys being the “go-to” accounting person in a small/midsized manufacturing company and doesn’t mind a mix of bookkeeping and administrative support.
Key Responsibilities Accounting & Bookkeeping
Reconcile invoices and vendor statements to ensure accuracy.
Complete tasks related to credit applications, unclaimed property, collections, accounts receivable, and accounts payable.
Collect, validate, prepare, document, and process journal entries.
Process vendor bills for payment and prepare/check runs.
Complete monthly account reconciliations (e.g., accounts payable, accruals, and other assigned accounts) and follow up on reconciling items to maintain accurate general ledger balances.
Prepare and complete bank deposits.
Maintain accurate, timely financial records in our current ERP (xTuple) and support our transition to
QuickBooks Online .
Collections & Customer Communication
Work with customers regarding payment/collections using a communication style that is kind, direct, and firm.
Communicate professionally with customers and internal team members to resolve billing questions, discrepancies, and payment issues.
Administrative Support
Provide some administrative support directly to the President (e.g., scanning, filing, basic document preparation or coordination tasks).
Update, scan, and file documents as needed to keep records organized and accessible.
Create and update SOPs (Standard Operating Procedures) for your responsibilities and follow all established SOPs.
Other
Contribute ideas and feedback to continuously improve accounting and office processes.
Exercise discretion, honesty, integrity, and respect with all customers and employees; demonstrate a positive attitude and effective communication.
Adhere to all company safety policies and OSHA standards at all times.
Perform other related duties as assigned.
Required Skills & Abilities
Highly organized with strong attention to detail and accuracy.
Proficient with Microsoft Office and Google Sheets.
Tech-savvy; proficient with PC skills and comfortable learning new systems (Mac experience a plus).
Excellent verbal and written communication skills.
Comfortable on the phone, especially when following up with customers for payments/collections.
Strong math skills.
Ability to multi-task and manage multiple priorities and deadlines.
Ability to maintain strict confidentiality in handling financial and sensitive company information.
Education & Experience
3–5 years bookkeeping experience in a manufacturing environment (required).
Prior experience using a Mac (preferred).
QuickBooks Online experience preferred (currently using xTuple but moving to QBO).
Enjoys working with numbers and takes pride in being accurate and detail oriented.
Schedule Full-time, Monday–Friday, 8-hour shift with a flexible start time.
Benefits Paid vacation and holidays, a generous health benefits package, 401(k) plan, Paid time off for your birthday, good attendance bonuses, employee sponsored events such as picnics and appreciation lunches and a clean, safe work environment make this position a great way to build your career and find enjoyment in our work.
Keystone Wood Specialties is a wholesale manufacturer of wood components serving the custom cabinetmaking, furniture, and remodeling industries since 1972. As a family-owned company, we focus on providing a safe and supportive environment where our employees can build a rewarding career doing work they enjoy. Our manufacturing facility is clean and spacious.
Equal Opportunity Employer.
#J-18808-Ljbffr
Bookkeeper . In this role, you will be our
primary in-house accounting person , responsible for organizing, coordinating, and completing the general accounting activities. You’ll work closely with the President and our outsourced fractional CFO/controller to keep our financial records accurate and up to date.
This position is ideal for someone who enjoys being the “go-to” accounting person in a small/midsized manufacturing company and doesn’t mind a mix of bookkeeping and administrative support.
Key Responsibilities Accounting & Bookkeeping
Reconcile invoices and vendor statements to ensure accuracy.
Complete tasks related to credit applications, unclaimed property, collections, accounts receivable, and accounts payable.
Collect, validate, prepare, document, and process journal entries.
Process vendor bills for payment and prepare/check runs.
Complete monthly account reconciliations (e.g., accounts payable, accruals, and other assigned accounts) and follow up on reconciling items to maintain accurate general ledger balances.
Prepare and complete bank deposits.
Maintain accurate, timely financial records in our current ERP (xTuple) and support our transition to
QuickBooks Online .
Collections & Customer Communication
Work with customers regarding payment/collections using a communication style that is kind, direct, and firm.
Communicate professionally with customers and internal team members to resolve billing questions, discrepancies, and payment issues.
Administrative Support
Provide some administrative support directly to the President (e.g., scanning, filing, basic document preparation or coordination tasks).
Update, scan, and file documents as needed to keep records organized and accessible.
Create and update SOPs (Standard Operating Procedures) for your responsibilities and follow all established SOPs.
Other
Contribute ideas and feedback to continuously improve accounting and office processes.
Exercise discretion, honesty, integrity, and respect with all customers and employees; demonstrate a positive attitude and effective communication.
Adhere to all company safety policies and OSHA standards at all times.
Perform other related duties as assigned.
Required Skills & Abilities
Highly organized with strong attention to detail and accuracy.
Proficient with Microsoft Office and Google Sheets.
Tech-savvy; proficient with PC skills and comfortable learning new systems (Mac experience a plus).
Excellent verbal and written communication skills.
Comfortable on the phone, especially when following up with customers for payments/collections.
Strong math skills.
Ability to multi-task and manage multiple priorities and deadlines.
Ability to maintain strict confidentiality in handling financial and sensitive company information.
Education & Experience
3–5 years bookkeeping experience in a manufacturing environment (required).
Prior experience using a Mac (preferred).
QuickBooks Online experience preferred (currently using xTuple but moving to QBO).
Enjoys working with numbers and takes pride in being accurate and detail oriented.
Schedule Full-time, Monday–Friday, 8-hour shift with a flexible start time.
Benefits Paid vacation and holidays, a generous health benefits package, 401(k) plan, Paid time off for your birthday, good attendance bonuses, employee sponsored events such as picnics and appreciation lunches and a clean, safe work environment make this position a great way to build your career and find enjoyment in our work.
Keystone Wood Specialties is a wholesale manufacturer of wood components serving the custom cabinetmaking, furniture, and remodeling industries since 1972. As a family-owned company, we focus on providing a safe and supportive environment where our employees can build a rewarding career doing work they enjoy. Our manufacturing facility is clean and spacious.
Equal Opportunity Employer.
#J-18808-Ljbffr