American Red Cross
Business Operations Coordinator (Tulsa, OK or Wichita, KS)
American Red Cross, Tulsa, Oklahoma, United States, 74145
Job Description
Join the American Red Cross and touch millions of lives every year. You will become a vital part of the world’s largest humanitarian network, working alongside exceptional individuals who are hardworking, collaborative, and dedicated to making a difference.
Where Your Career is a Force for Good! As a Business Operations Coordinator at either Tulsa or Wichita, you will provide transactional support for the finance, operational, and administrative functions of the Region, including budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, HR, IT, logistics and supply management, and records/reporting. You will serve as the lead system user/trainer for business software applications.
Key Responsibilities
Financial Administrative Support – Provide budget support, expense coding, regional procurement monitoring, and analytics for monthly forecasting of expenses.
Lead System User/Trainer – Utilise and train staff on internal business systems, troubleshoot phone and computer issues, and maintain internal IT platforms.
Facilities/Asset Management Support – Ensure repairs, vendor relationships, proposals, real‑estate plan data, and risk management updates.
Fleet Management Support – Maintain fleet inventory, insurance claims, and liaison with Fleet Management.
Logistics and Supply Management Support – Coordinate supply ordering, inventory tracking, warehouse coordination, and distribution for disaster operations and daily business needs.
Events – Participate in event planning meetings and maintain insurance certificate applications, financial collection processes, and regulated item forms.
Reports/Data Information – Provide grant reporting guidance, internal reports, and data quality for Operations systems.
Operations SOPs – Develop, maintain, and distribute a regional SOP Manual and provide training.
Volunteer Coordination – Coordinate and train volunteers for daily transactional work such as data input, clerical support, logistics tasks, and other operational needs.
Minimum Qualifications
Education:
High School or equivalent required; Associate’s degree in Accounting, Business or Public Administration preferred.
Experience:
Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non‑profit organizations, business or equivalent combination of education and related experience required.
Travel:
Travel required throughout the Region with some travel outside of region.
Skills & Abilities – Teamwork, planning, prioritizing, organizational skills, attention to detail, strong interpersonal skills, proficiency with MS Office (Word, Excel, PowerPoint, Outlook).
Preferred Qualifications
Comfortable learning new databases.
Data base uploads.
Understands logistics, inventory tracking for different departments.
Organized for ticketing EMAX/Element.
Support for facilities and fleet.
Inventory supply management.
Working with and leading volunteers.
Worked as a volunteer.
Benefits for You
Medical, Dental, Vision plans.
Health Spending Accounts & Flexible Spending Accounts.
PTO: Starting at 15 days a year; based on type of job and tenure.
Holidays: 11 paid holidays comprised of six core holidays and five floating holidays.
401K with up to 6% match.
Paid Family Leave.
Employee Assistance.
Disability and Insurance: Short + Long Term.
Service Awards and recognition.
The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, San Diego Fair Chance Ordinance, the California Fair Chance Act and any other applicable state and local laws.
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Where Your Career is a Force for Good! As a Business Operations Coordinator at either Tulsa or Wichita, you will provide transactional support for the finance, operational, and administrative functions of the Region, including budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, HR, IT, logistics and supply management, and records/reporting. You will serve as the lead system user/trainer for business software applications.
Key Responsibilities
Financial Administrative Support – Provide budget support, expense coding, regional procurement monitoring, and analytics for monthly forecasting of expenses.
Lead System User/Trainer – Utilise and train staff on internal business systems, troubleshoot phone and computer issues, and maintain internal IT platforms.
Facilities/Asset Management Support – Ensure repairs, vendor relationships, proposals, real‑estate plan data, and risk management updates.
Fleet Management Support – Maintain fleet inventory, insurance claims, and liaison with Fleet Management.
Logistics and Supply Management Support – Coordinate supply ordering, inventory tracking, warehouse coordination, and distribution for disaster operations and daily business needs.
Events – Participate in event planning meetings and maintain insurance certificate applications, financial collection processes, and regulated item forms.
Reports/Data Information – Provide grant reporting guidance, internal reports, and data quality for Operations systems.
Operations SOPs – Develop, maintain, and distribute a regional SOP Manual and provide training.
Volunteer Coordination – Coordinate and train volunteers for daily transactional work such as data input, clerical support, logistics tasks, and other operational needs.
Minimum Qualifications
Education:
High School or equivalent required; Associate’s degree in Accounting, Business or Public Administration preferred.
Experience:
Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non‑profit organizations, business or equivalent combination of education and related experience required.
Travel:
Travel required throughout the Region with some travel outside of region.
Skills & Abilities – Teamwork, planning, prioritizing, organizational skills, attention to detail, strong interpersonal skills, proficiency with MS Office (Word, Excel, PowerPoint, Outlook).
Preferred Qualifications
Comfortable learning new databases.
Data base uploads.
Understands logistics, inventory tracking for different departments.
Organized for ticketing EMAX/Element.
Support for facilities and fleet.
Inventory supply management.
Working with and leading volunteers.
Worked as a volunteer.
Benefits for You
Medical, Dental, Vision plans.
Health Spending Accounts & Flexible Spending Accounts.
PTO: Starting at 15 days a year; based on type of job and tenure.
Holidays: 11 paid holidays comprised of six core holidays and five floating holidays.
401K with up to 6% match.
Paid Family Leave.
Employee Assistance.
Disability and Insurance: Short + Long Term.
Service Awards and recognition.
The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, San Diego Fair Chance Ordinance, the California Fair Chance Act and any other applicable state and local laws.
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