VERO Biotech
Executive Assistant - Office Manager
at
VERO Biotech
– Atlanta, GA
Position Summary A highly organized, proactive individual to support the leadership team and ensure smooth operations. This is a hybrid role providing high-level executive support managing the leadership team with hands‑on office management responsibilities ensuring efficient day‑to‑day office operations. This individual should be someone who thrives in a dynamic, fast‑paced environment while managing multiple responsibilities.
Essential Duties and Responsibilities Executive Support
Communicates effectively with all levels of the organization, vendors, customers, and members of the Board of Directors.
Prepares reports, presentations, and data, maintains files and records, takes meeting minutes and follows up on action items.
Prepares information and research for executive needs.
Handles confidential information with discretion and professionalism.
Proofreads correspondence, reports, presentations and other items to ensure clear and concise communication.
Manages executive schedule and acts as liaison for the executive team.
Arranges travel, accommodation, itineraries, and all related correspondence.
Handles some financial duties via QuickBooks.
Answers phone inquiries, directs calls, and provides basic company information.
Performs clerical duties, takes memos, maintains files, and organizes documents.
Ensures high level of organization.
Plans, organizes, and implements meetings, company events, business luncheons, or client dinners.
Office Management
Oversees daily office operations, including maintaining supplies, equipment and vendor relationships.
Serves as point of contact for building management and facilities.
Makes sure the office environment is clean, organized, and welcoming.
Works with property management to ensure cleanliness of general areas.
Manages catering and cleanup as required for meetings and other events.
Other
Performs other related duties as assigned by management.
Qualifications
Bachelor’s degree in business administration or related field preferred.
Five to seven years’ prior experience in mid- to senior-level administration; experience in pharmaceuticals, medical device or biotech, hospital or medical, management, or related field preferred.
Exceptional organizational and time management skills.
Excellent computer skills, including Microsoft Office Suite (Word, PowerPoint, Excel) and calendar management tools.
Experience with QuickBooks required.
Excellent written and verbal communication skills.
Ability to multitask and prioritize in a fast‑paced setting.
Discretion and integrity when handling sensitive information.
Certified Administrative Professional (CAP) or professional certification in office management preferred but not required.
Seniority Level
Mid‑Senior level
Employment Type
Full‑time
Job Function
Administrative
Industry
Pharmaceutical Manufacturing
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at
VERO Biotech
– Atlanta, GA
Position Summary A highly organized, proactive individual to support the leadership team and ensure smooth operations. This is a hybrid role providing high-level executive support managing the leadership team with hands‑on office management responsibilities ensuring efficient day‑to‑day office operations. This individual should be someone who thrives in a dynamic, fast‑paced environment while managing multiple responsibilities.
Essential Duties and Responsibilities Executive Support
Communicates effectively with all levels of the organization, vendors, customers, and members of the Board of Directors.
Prepares reports, presentations, and data, maintains files and records, takes meeting minutes and follows up on action items.
Prepares information and research for executive needs.
Handles confidential information with discretion and professionalism.
Proofreads correspondence, reports, presentations and other items to ensure clear and concise communication.
Manages executive schedule and acts as liaison for the executive team.
Arranges travel, accommodation, itineraries, and all related correspondence.
Handles some financial duties via QuickBooks.
Answers phone inquiries, directs calls, and provides basic company information.
Performs clerical duties, takes memos, maintains files, and organizes documents.
Ensures high level of organization.
Plans, organizes, and implements meetings, company events, business luncheons, or client dinners.
Office Management
Oversees daily office operations, including maintaining supplies, equipment and vendor relationships.
Serves as point of contact for building management and facilities.
Makes sure the office environment is clean, organized, and welcoming.
Works with property management to ensure cleanliness of general areas.
Manages catering and cleanup as required for meetings and other events.
Other
Performs other related duties as assigned by management.
Qualifications
Bachelor’s degree in business administration or related field preferred.
Five to seven years’ prior experience in mid- to senior-level administration; experience in pharmaceuticals, medical device or biotech, hospital or medical, management, or related field preferred.
Exceptional organizational and time management skills.
Excellent computer skills, including Microsoft Office Suite (Word, PowerPoint, Excel) and calendar management tools.
Experience with QuickBooks required.
Excellent written and verbal communication skills.
Ability to multitask and prioritize in a fast‑paced setting.
Discretion and integrity when handling sensitive information.
Certified Administrative Professional (CAP) or professional certification in office management preferred but not required.
Seniority Level
Mid‑Senior level
Employment Type
Full‑time
Job Function
Administrative
Industry
Pharmaceutical Manufacturing
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