Executive Assistant - Office Manager Job at VERO Biotech in Sandy Springs

Executive Assistant - Office Manager at VERO Biotech – Atlanta, GA

Position Summary

A highly organized, proactive individual to support the leadership team and ensure smooth operations. This is a hybrid role providing high-level executive support managing the leadership team with hands‑on office management responsibilities ensuring efficient day‑to‑day office operations. This individual should be someone who thrives in a dynamic, fast‑paced environment while managing multiple responsibilities.

Essential Duties and Responsibilities

Executive Support

• Communicates effectively with all levels of the organization, vendors, customers, and members of the Board of Directors.
• Prepares reports, presentations, and data, maintains files and records, takes meeting minutes and follows up on action items.
• Prepares information and research for executive needs.
• Handles confidential information with discretion and professionalism.
• Proofreads correspondence, reports, presentations and other items to ensure clear and concise communication.
• Manages executive schedule and acts as liaison for the executive team.
• Arranges travel, accommodation, itineraries, and all related correspondence.
• Handles some financial duties via QuickBooks.
• Answers phone inquiries, directs calls, and provides basic company information.
• Performs clerical duties, takes memos, maintains files, and organizes documents.
• Ensures high level of organization.
• Plans, organizes, and implements meetings, company events, business luncheons, or client dinners.

Office Management

• Oversees daily office operations, including maintaining supplies, equipment and vendor relationships.
• Serves as point of contact for building management and facilities.
• Makes sure the office environment is clean, organized, and welcoming.
• Works with property management to ensure cleanliness of general areas.
• Manages catering and cleanup as required for meetings and other events.

Other

• Performs other related duties as assigned by management.

Qualifications

• Bachelor’s degree in business administration or related field preferred.
• Five to seven years’ prior experience in mid- to senior-level administration; experience in pharmaceuticals, medical device or biotech, hospital or medical, management, or related field preferred.
• Exceptional organizational and time management skills.
• Excellent computer skills, including Microsoft Office Suite (Word, PowerPoint, Excel) and calendar management tools.
• Experience with QuickBooks required.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize in a fast‑paced setting.
• Discretion and integrity when handling sensitive information.
• Certified Administrative Professional (CAP) or professional certification in office management preferred but not required.

Seniority Level

• Mid‑Senior level

Employment Type

• Full‑time

Job Function

• Administrative

Industry

• Pharmaceutical Manufacturing