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Job Summary The Research Program Coordinator works under the supervision of the REACH (Real‑world Evidence to Advance Community Health) Team Lead to conduct recruitment, biospecimen collection, and participant management for research studies at the School of Medicine and Public Health. The coordinator supports multiple study components, including protocol and survey development, managing IRB and biosafety submissions, and ensuring compliance with institutional, state, and federal regulations. The role collaborates with the Biobank Operations Manager to procure biospecimens from participants, assist with biospecimen storage and shipments, and works with the Communications team to develop and distribute internal communications, press releases, and participant engagement materials. The candidate must be highly organized, detail‑oriented, and capable of working independently with minimal supervision while collaborating effectively within a team. The position requires travel across the state with occasional overnight stays and supervision of several staff members for the REACH program.
Key Job Responsibilities
Serve as a unit liaison and subject‑matter expert among internal and external stakeholder groups, collaborating across disciplines and functional areas to promote the accomplishments and developments of scholars and research initiatives.
Monitor program budget(s) and approve unit expenditures.
Coordinate the daily activities and contracts related to one or more research programs.
Assist in the development, coordination, and facilitation of trainings and workshops for internal and external audiences to disseminate research program developments and information.
Conduct phlebotomy and assist the biobank manager in storing and transporting biospecimens.
Exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked.
Assist in preparing and managing IRB submissions and Service Agreements.
Develop policies, procedures, and institutional agreements on behalf of the program.
Plan, develop, and implement processes and protocols to support research aims.
Employment Conditions Must possess a valid driver’s license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre‑hire Driver Authorization Check. The position may require work performed in‑person at the Medical Sciences Center and may also be performed remotely at an off‑site, non‑campus location. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and annually thereafter.
Department School of Medicine and Public Health, Office of Informatics and Information Technology (IIT). IIT is a multidisciplinary team of data scientists, engineers, developers, and IT support staff that provide informatics and IT services to support high‑quality clinical and translational research.
Compensation The starting salary for the position is $75,000; salary is negotiable based on experience and qualifications. Employees can expect generous vacation, holidays, sick leave, competitive insurances, savings accounts, and retirement benefits.
Required Qualifications
At least five years’ experience in a clinical research coordinator or regulatory affairs and participant engagement specialist role.
At least five years’ experience in a research project management support role.
At least five years’ experience in developing, testing, and administering surveys (paper, online, in‑person), including using online applications (e.g., REDCap or Qualtrics).
At least two years’ experience in human subjects biospecimen collection and biobank support.
Preferred Qualifications
Proven understanding of data security and biosafety requirements.
Experience in collecting, storing, and shipping biospecimens.
Education Bachelor’s degree preferred.
How to Apply To apply for this position, click the “I am a current employee” or “I am not a current employee” button under Apply Now. You will be prompted to upload your Cover Letter and Resume in the single attachment field. Applicants are required to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications. The application reviewers will rely on written materials to determine which qualified applicants will advance. The selected candidate will be responsible for providing proof of work authorization and continuous eligibility to work in the United States.
Contact Information Cody Roekle croekle@wisc.edu 608‑263‑7676
Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran. The University of Wisconsin‑Madison is an Equal Opportunity Employer. For more information regarding applicant and employee rights, visit the Human Resources Workplace Poster website.
Institutional Statement on Diversity Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value each person’s contributions and commit ourselves to excellence in teaching, research, outreach, and diversity. The University of Wisconsin‑Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background.
Legal Disclosures Employment may require a criminal background check and references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released.
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Job Summary The Research Program Coordinator works under the supervision of the REACH (Real‑world Evidence to Advance Community Health) Team Lead to conduct recruitment, biospecimen collection, and participant management for research studies at the School of Medicine and Public Health. The coordinator supports multiple study components, including protocol and survey development, managing IRB and biosafety submissions, and ensuring compliance with institutional, state, and federal regulations. The role collaborates with the Biobank Operations Manager to procure biospecimens from participants, assist with biospecimen storage and shipments, and works with the Communications team to develop and distribute internal communications, press releases, and participant engagement materials. The candidate must be highly organized, detail‑oriented, and capable of working independently with minimal supervision while collaborating effectively within a team. The position requires travel across the state with occasional overnight stays and supervision of several staff members for the REACH program.
Key Job Responsibilities
Serve as a unit liaison and subject‑matter expert among internal and external stakeholder groups, collaborating across disciplines and functional areas to promote the accomplishments and developments of scholars and research initiatives.
Monitor program budget(s) and approve unit expenditures.
Coordinate the daily activities and contracts related to one or more research programs.
Assist in the development, coordination, and facilitation of trainings and workshops for internal and external audiences to disseminate research program developments and information.
Conduct phlebotomy and assist the biobank manager in storing and transporting biospecimens.
Exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked.
Assist in preparing and managing IRB submissions and Service Agreements.
Develop policies, procedures, and institutional agreements on behalf of the program.
Plan, develop, and implement processes and protocols to support research aims.
Employment Conditions Must possess a valid driver’s license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre‑hire Driver Authorization Check. The position may require work performed in‑person at the Medical Sciences Center and may also be performed remotely at an off‑site, non‑campus location. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and annually thereafter.
Department School of Medicine and Public Health, Office of Informatics and Information Technology (IIT). IIT is a multidisciplinary team of data scientists, engineers, developers, and IT support staff that provide informatics and IT services to support high‑quality clinical and translational research.
Compensation The starting salary for the position is $75,000; salary is negotiable based on experience and qualifications. Employees can expect generous vacation, holidays, sick leave, competitive insurances, savings accounts, and retirement benefits.
Required Qualifications
At least five years’ experience in a clinical research coordinator or regulatory affairs and participant engagement specialist role.
At least five years’ experience in a research project management support role.
At least five years’ experience in developing, testing, and administering surveys (paper, online, in‑person), including using online applications (e.g., REDCap or Qualtrics).
At least two years’ experience in human subjects biospecimen collection and biobank support.
Preferred Qualifications
Proven understanding of data security and biosafety requirements.
Experience in collecting, storing, and shipping biospecimens.
Education Bachelor’s degree preferred.
How to Apply To apply for this position, click the “I am a current employee” or “I am not a current employee” button under Apply Now. You will be prompted to upload your Cover Letter and Resume in the single attachment field. Applicants are required to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications. The application reviewers will rely on written materials to determine which qualified applicants will advance. The selected candidate will be responsible for providing proof of work authorization and continuous eligibility to work in the United States.
Contact Information Cody Roekle croekle@wisc.edu 608‑263‑7676
Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran. The University of Wisconsin‑Madison is an Equal Opportunity Employer. For more information regarding applicant and employee rights, visit the Human Resources Workplace Poster website.
Institutional Statement on Diversity Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value each person’s contributions and commit ourselves to excellence in teaching, research, outreach, and diversity. The University of Wisconsin‑Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background.
Legal Disclosures Employment may require a criminal background check and references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released.
#J-18808-Ljbffr