NYC Department of Social Services
Clerical Associate - 10251
APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE TITLE
The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self‑sufficiency as quickly as possible.
Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services, the Human Resources Administration, and the Department of Homeless Services through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client‑centered workforce.
Job Overview Human Resources Solutions (HRS) is recruiting for one (1) Clerical Associate IVs to function as Timekeepers, who will perform the following:
Verify all changes in assigned work units, such as leave status, via collateral telephone calls to the unit's timekeeping/personnel liaison processing these changes and make adjustments to input in the Payroll Management System for paycheck preparation.
On a daily basis, review all Citytime reports (daily Transmitted, Not Transmitted, Late Overtime, Leave Approvals, Leave Without Pay) online and in hard copy, to enable weekly processing of leave usage and overtime earned; these details are entered in Citytime and the Payroll Management System.
Review accuracy of employee leave balances via PMS and RMDS reports; process staff with insufficient balances as leave without pay on their subsequent paycheck entries, via Citytime or PMS.
Review previous day's accepted online entries; correct any data that is incorrect, suspended, or rejected so the staff member's paycheck is not affected.
Interact daily with personnel services and other divisions to accurately process long‑term leaves such as Child Care, Medical, Family Medical Leave Act, and Worker's Compensation; determine staff members' last paid day to avoid overpayment or underpayment.
At the end of the Payroll Timekeeping biweekly cycle, prepare hold lists for pending paychecks and issue late approval reports; make collateral telephone calls to Personnel Officers to release paychecks via written releases when records are validated.
Prepare supplementary (adjusted) paychecks during the assigned window of Monday through Wednesday of the pay week; these checks correct original paychecks that had overpayments or underpayments due to errors, late submissions, administrative errors, or changes in leave status.
Compensation and Working Conditions Salary Range: $46,503.00 – $53,479.00
Work Location: 33 Beaver
Hours/Schedule: 9 AM – 5 PM
Minimum Qualifications
A four‑year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization, and one year of satisfactory clerical experience.
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
Additional Information This position is also open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55‑a Program.
Public Service Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. More information: https://studentaid.gov/pslf/
Residency Requirement: New York City residency is generally required within 90 days of appointment. City employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. Discuss applicability with the agency representative at the time of interview.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self‑sufficiency as quickly as possible.
Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services, the Human Resources Administration, and the Department of Homeless Services through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client‑centered workforce.
Job Overview Human Resources Solutions (HRS) is recruiting for one (1) Clerical Associate IVs to function as Timekeepers, who will perform the following:
Verify all changes in assigned work units, such as leave status, via collateral telephone calls to the unit's timekeeping/personnel liaison processing these changes and make adjustments to input in the Payroll Management System for paycheck preparation.
On a daily basis, review all Citytime reports (daily Transmitted, Not Transmitted, Late Overtime, Leave Approvals, Leave Without Pay) online and in hard copy, to enable weekly processing of leave usage and overtime earned; these details are entered in Citytime and the Payroll Management System.
Review accuracy of employee leave balances via PMS and RMDS reports; process staff with insufficient balances as leave without pay on their subsequent paycheck entries, via Citytime or PMS.
Review previous day's accepted online entries; correct any data that is incorrect, suspended, or rejected so the staff member's paycheck is not affected.
Interact daily with personnel services and other divisions to accurately process long‑term leaves such as Child Care, Medical, Family Medical Leave Act, and Worker's Compensation; determine staff members' last paid day to avoid overpayment or underpayment.
At the end of the Payroll Timekeeping biweekly cycle, prepare hold lists for pending paychecks and issue late approval reports; make collateral telephone calls to Personnel Officers to release paychecks via written releases when records are validated.
Prepare supplementary (adjusted) paychecks during the assigned window of Monday through Wednesday of the pay week; these checks correct original paychecks that had overpayments or underpayments due to errors, late submissions, administrative errors, or changes in leave status.
Compensation and Working Conditions Salary Range: $46,503.00 – $53,479.00
Work Location: 33 Beaver
Hours/Schedule: 9 AM – 5 PM
Minimum Qualifications
A four‑year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization, and one year of satisfactory clerical experience.
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
Additional Information This position is also open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55‑a Program.
Public Service Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. More information: https://studentaid.gov/pslf/
Residency Requirement: New York City residency is generally required within 90 days of appointment. City employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. Discuss applicability with the agency representative at the time of interview.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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