NYC Department of Social Services
TIMEKEEPER
NYC Department of Social Services
Overview Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services, including the Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRS is recruiting for one (1) Clerical Associate IV to function as a Timekeeper.
Responsibilities
Verify all changes in assigned work units, such as leave status, by telephone calls to the unit’s timekeeping/personnel liaison and make adjustments in the Payroll Management System for paycheck preparation.
Review Citytime reports (daily Transmitted, Not Transmitted, Late Overtime, Leave Approvals, Leave Without Pay) to enable weekly processing of leave usage and overtime earned.
Verify employee leave balances via PMS and RMDS reports on processing dates, processing leave without pay when balances are insufficient.
Review previous day’s entries for accepted, rejected, or suspended status; correct data to avoid paycheck impact.
Interact daily with personnel services, payroll, and worker’s compensation representatives to process long‑term leaves such as Child Care, Medical, FMLA, and Worker’s Compensation, determining last day paid to avoid overpayment or underpayment.
At the end of the Payroll Timekeeping biweekly cycle, prepare hold lists for employees with incomplete records and release paychecks after validation.
Prepare supplementary paychecks during the Monday‑Wednesday payroll window to correct errors due to late submissions or administrative errors, and process refunds via the disbursement unit.
Work Location & Schedule 33 Beaver Street, New York, NY Hours: 9:00 AM – 5:00 PM (Full‑time)
Minimum Qualifications
High school diploma or equivalent plus one year of satisfactory clerical experience.
Typing speed of at least 100 keystrokes (20 words) per minute.
Preferred Skills & Benefits
Competitive salary, pension plan (NY Employees’ Retirement System), 401(k), Roth 457 retirement savings, flexible spending, health, dental and vision coverage, prescription drug program, training and professional development, scholarship college savings, paid holidays, and generous annual leave.
Other Information
Position open to qualified individuals with a disability under the 55‑a Program. Indicate this on your resume and cover letter.
Public Service Loan Forgiveness may apply for federal loan forgiveness programs.
New York City residency required within 90 days of appointment; certain exceptions apply for employees with continuous service.
EEO Statement The City of New York is an inclusive equal‑opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment free from discrimination and harassment based upon any legally protected status or characteristic, including sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Seniority Level Entry level
Employment Type Full‑time
Job Function Management and Manufacturing
Industries Government Administration
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Overview Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services, including the Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRS is recruiting for one (1) Clerical Associate IV to function as a Timekeeper.
Responsibilities
Verify all changes in assigned work units, such as leave status, by telephone calls to the unit’s timekeeping/personnel liaison and make adjustments in the Payroll Management System for paycheck preparation.
Review Citytime reports (daily Transmitted, Not Transmitted, Late Overtime, Leave Approvals, Leave Without Pay) to enable weekly processing of leave usage and overtime earned.
Verify employee leave balances via PMS and RMDS reports on processing dates, processing leave without pay when balances are insufficient.
Review previous day’s entries for accepted, rejected, or suspended status; correct data to avoid paycheck impact.
Interact daily with personnel services, payroll, and worker’s compensation representatives to process long‑term leaves such as Child Care, Medical, FMLA, and Worker’s Compensation, determining last day paid to avoid overpayment or underpayment.
At the end of the Payroll Timekeeping biweekly cycle, prepare hold lists for employees with incomplete records and release paychecks after validation.
Prepare supplementary paychecks during the Monday‑Wednesday payroll window to correct errors due to late submissions or administrative errors, and process refunds via the disbursement unit.
Work Location & Schedule 33 Beaver Street, New York, NY Hours: 9:00 AM – 5:00 PM (Full‑time)
Minimum Qualifications
High school diploma or equivalent plus one year of satisfactory clerical experience.
Typing speed of at least 100 keystrokes (20 words) per minute.
Preferred Skills & Benefits
Competitive salary, pension plan (NY Employees’ Retirement System), 401(k), Roth 457 retirement savings, flexible spending, health, dental and vision coverage, prescription drug program, training and professional development, scholarship college savings, paid holidays, and generous annual leave.
Other Information
Position open to qualified individuals with a disability under the 55‑a Program. Indicate this on your resume and cover letter.
Public Service Loan Forgiveness may apply for federal loan forgiveness programs.
New York City residency required within 90 days of appointment; certain exceptions apply for employees with continuous service.
EEO Statement The City of New York is an inclusive equal‑opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment free from discrimination and harassment based upon any legally protected status or characteristic, including sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Seniority Level Entry level
Employment Type Full‑time
Job Function Management and Manufacturing
Industries Government Administration
#J-18808-Ljbffr