BDO USA
Executive Assistant at BDO USA
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Job Description An Executive Assistant is charged with providing high-level, complex and confidential administrative support to assigned firm executives (e.g., CEO, CFO, COO) by using administrative systems, procedures and policies and monitoring and completing various administrative projects. This position requires providing support outside of standard business hours.
Job Summary An Executive Assistant is charged with providing high-level, complex and confidential administrative support to assigned firm executives (e.g., CEO, CFO, COO) by using administrative systems, procedures and policies and monitoring and completing various administrative projects. This position requires providing support outside of standard business hours.
This is a variable hybrid role that may require occasional travel and on-site support, based on the executive and/or office needs.
Job Duties
Manages complex calendars, schedules meetings, and coordinates travel arrangements for executives
Prepares, edits, and distributes correspondence, reports, and presentations
Organizes and maintains confidential files and records
Coordinates logistics for meetings, events, and conference calls, including agenda preparation and minute-taking
Screens and directs incoming calls, emails, and visitors
Liaises with internal and external stakeholders on behalf of executives
Assists with expense reporting and invoice processing
Supports special projects and initiatives as assigned
Provides general office administrative support to a BDO office, as needed
Other duties as required
Other duties as required
Supervisory Responsibilities
N/A
Education Qualifications, Knowledge, Skills and Abilities
High School Diploma, GED or equivalent, required
Bachelors degree, preferred
Experience
Five (5) or more years of administrative experience supporting organizational leadership or executives, required
Professional services administrative experience, preferred
License/Certifications
N/A
Software
Advanced level of proficiency in Microsoft Office Suite, required
PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred
Language
N/A
Other Knowledge, Skills, & Abilities
Ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
Possesses superior customer service skills
Displays independent judgment, finesse and diplomacy in all situations
Consistently seeks to improve processes
Excellent organizational skills
Detail oriented, and capable of efficient and effective multi-tasking
Capable of managing highly confidential information
Ability to work well with all levels of management as well as outside external clients
Ability to perform as a team player who is willing to help out as needed
Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.
Illinois Range: $48.08/hr - $57.70/hr
NYC/Long Island/Westchester Range: $48.08/hr - $57.70/hr
About Us Join us at BDO, where you will find more than a career, you’ll find a place where your work is impactful, and you are valued for your individuality. We offer flexibility and opportunities for advancement. Our culture is centered around making meaningful connections, approaching interactions with curiosity, and being true to yourself, all while making a positive difference in the world.
At BDO, our purpose of helping people thrive every day is at the heart of everything we do. Together, we are focused on delivering exceptional and sustainable outcomes and value for our people, our clients, and our communities. BDO is proud to be an ESOP company, reflecting a culture that puts people first, by sharing financially in our growth in value with our U.S. team. BDO professionals provide assurance, tax and advisory services for a diverse range of clients across the U.S. and in over 160 countries through our global organization.
BDO is the first large accounting and advisory organization to implement an Employee Stock Ownership Plan (ESOP). A qualified retirement plan, the ESOP offers participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well-being. The ESOP stands as a compelling addition to our comprehensive compensation and Total Rewards benefits* offerings. The annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm’s success, with no employee contributions.
We Are Committed To Delivering Exceptional Experiences To Middle Market Leaders By Sharing Insight-driven Perspectives, Helping Companies Take Business As Usual To Better Than Usual. With Industry Knowledge And Experience, a Breadth And Depth Of Resources, And Unwavering Commitment To Quality, We Pride Ourselves On
Welcoming diverse perspectives and understanding the experience of our professionals and clients
Empowering team members to explore their full potential
Our talented team who brings varying skills, knowledge and experience to proactively help our clients navigate an expanding array of complex challenges and opportunities
Celebrating ingenuity and innovation to transform our business and help our clients transform theirs
Focus on resilience and sustainability to positively impact our people, clients, and communities
BDO Total Rewards that encompass so much more than traditional “benefits.” Click here to find out more!
Benefits may be subject to eligibility requirements.
Equal Opportunity Employer, including disability/vets
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.
BDO USA, P.A. is an EO employer M/F/Veteran/Disability
#J-18808-Ljbffr
Get AI-powered advice on this job and more exclusive features.
Job Description An Executive Assistant is charged with providing high-level, complex and confidential administrative support to assigned firm executives (e.g., CEO, CFO, COO) by using administrative systems, procedures and policies and monitoring and completing various administrative projects. This position requires providing support outside of standard business hours.
Job Summary An Executive Assistant is charged with providing high-level, complex and confidential administrative support to assigned firm executives (e.g., CEO, CFO, COO) by using administrative systems, procedures and policies and monitoring and completing various administrative projects. This position requires providing support outside of standard business hours.
This is a variable hybrid role that may require occasional travel and on-site support, based on the executive and/or office needs.
Job Duties
Manages complex calendars, schedules meetings, and coordinates travel arrangements for executives
Prepares, edits, and distributes correspondence, reports, and presentations
Organizes and maintains confidential files and records
Coordinates logistics for meetings, events, and conference calls, including agenda preparation and minute-taking
Screens and directs incoming calls, emails, and visitors
Liaises with internal and external stakeholders on behalf of executives
Assists with expense reporting and invoice processing
Supports special projects and initiatives as assigned
Provides general office administrative support to a BDO office, as needed
Other duties as required
Other duties as required
Supervisory Responsibilities
N/A
Education Qualifications, Knowledge, Skills and Abilities
High School Diploma, GED or equivalent, required
Bachelors degree, preferred
Experience
Five (5) or more years of administrative experience supporting organizational leadership or executives, required
Professional services administrative experience, preferred
License/Certifications
N/A
Software
Advanced level of proficiency in Microsoft Office Suite, required
PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred
Language
N/A
Other Knowledge, Skills, & Abilities
Ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
Possesses superior customer service skills
Displays independent judgment, finesse and diplomacy in all situations
Consistently seeks to improve processes
Excellent organizational skills
Detail oriented, and capable of efficient and effective multi-tasking
Capable of managing highly confidential information
Ability to work well with all levels of management as well as outside external clients
Ability to perform as a team player who is willing to help out as needed
Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.
Illinois Range: $48.08/hr - $57.70/hr
NYC/Long Island/Westchester Range: $48.08/hr - $57.70/hr
About Us Join us at BDO, where you will find more than a career, you’ll find a place where your work is impactful, and you are valued for your individuality. We offer flexibility and opportunities for advancement. Our culture is centered around making meaningful connections, approaching interactions with curiosity, and being true to yourself, all while making a positive difference in the world.
At BDO, our purpose of helping people thrive every day is at the heart of everything we do. Together, we are focused on delivering exceptional and sustainable outcomes and value for our people, our clients, and our communities. BDO is proud to be an ESOP company, reflecting a culture that puts people first, by sharing financially in our growth in value with our U.S. team. BDO professionals provide assurance, tax and advisory services for a diverse range of clients across the U.S. and in over 160 countries through our global organization.
BDO is the first large accounting and advisory organization to implement an Employee Stock Ownership Plan (ESOP). A qualified retirement plan, the ESOP offers participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well-being. The ESOP stands as a compelling addition to our comprehensive compensation and Total Rewards benefits* offerings. The annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm’s success, with no employee contributions.
We Are Committed To Delivering Exceptional Experiences To Middle Market Leaders By Sharing Insight-driven Perspectives, Helping Companies Take Business As Usual To Better Than Usual. With Industry Knowledge And Experience, a Breadth And Depth Of Resources, And Unwavering Commitment To Quality, We Pride Ourselves On
Welcoming diverse perspectives and understanding the experience of our professionals and clients
Empowering team members to explore their full potential
Our talented team who brings varying skills, knowledge and experience to proactively help our clients navigate an expanding array of complex challenges and opportunities
Celebrating ingenuity and innovation to transform our business and help our clients transform theirs
Focus on resilience and sustainability to positively impact our people, clients, and communities
BDO Total Rewards that encompass so much more than traditional “benefits.” Click here to find out more!
Benefits may be subject to eligibility requirements.
Equal Opportunity Employer, including disability/vets
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.
BDO USA, P.A. is an EO employer M/F/Veteran/Disability
#J-18808-Ljbffr