Administrative Assistant Job at Premise Health in Sunnyvale

Administrative Assistant at Premise Health

Premise’s mission is to help people get, stay, and be well. Join us in our mission and experience why amazing health starts with amazing healthcare.

As a Full Time Administrative Assistant located in Sunnyvale, CA, you will support the front desk by providing patient registration, scheduling, insurance verification, and other medical office duties. Prior medical office experience is required. Scheduled hours are Monday‑Friday, 10am‑7pm. No weekends!

What You’ll Do

• Manages calendar for internal/external meetings
• Plans and schedules meetings including room reservations, invitations and accommodations, and food and beverage
• Coordinates and confirms travel arrangements
• Prepares and reviews expense reports and submits to accounting
• Creates original Word documents and PowerPoint presentations
• Handles administrative duties such as answering incoming calls, copying, binding, opening and routing mail, electronic and standard file management, contact directory, and correspondence drafting
• Event planning and coordination
• Looks for ways to improve and promote quality, demonstrates accuracy and thoroughness
• Identifies and solves problems in a timely manner; gathers and analyzes information skillfully, developing alternate solutions
• Exhibits exceptional interpersonal skills; listens attentively while remaining open to new ideas and trying new things
• Conducts oneself with professionalism and tact, treating others with respect and consideration
• Follows through on commitments
• Strong customer service orientation, responding quickly and appropriately to customer needs, and managing difficult or emotional situations
• Demonstrates the ability to perform and maintain Annual Competencies
• May require other duties as assigned

What You’ll Bring

• One-year certificate from college or technical school with a concentration in front office support for medical settings
• At least three years of experience providing administrative support in a clinic or office setting

Work‑life balance is at the foundation of how decisions are made and where Premise is headed. We can only help people get, stay, and be well if we do the same for ourselves. In addition to competitive pay, Premise offers full‑time team members benefits including medical, dental, vision, life and disability insurance, a 401(k) program with company match, paid holidays and vacation time, a company‑sponsored wellness program, EAP, access to virtual primary care and virtual behavioral health at no cost for team members and their dependents. Additional benefits can be viewed at https://jobs.premisehealth.com/benefits.

Premise is an equal opportunity employer; we value inclusion and do not discriminate based on race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy and related conditions), gender identity or expression, sexual orientation, age, physical or mental disability, genetic information, past, current or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.

Premise provides its reasonable and genuinely expected range of compensation for this job of $27.42 - $34.28 per hour. A number of factors will influence the rate offered for this position, including your experience, qualifications, geographic location, and other factors.

Should you have questions regarding this job posting, please contact askhr@premisehealth.com.