Tapestry 360 Health is hiring: Administrative Assistant in Chicago

Tapestry 360 Health

Location: Devon

Summary: The Administrative Assistant provides comprehensive administrative support to the Human Resources and Administrative teams at Tapestry 360 Health. This role is responsible for coordinating day-to-day operations including scheduling, document preparation, file maintenance, communication support, and project coordination. The ideal candidate is highly organized, detail-oriented, professional, and able to maintain confidentiality while managing multiple priorities in a fast-paced environment.

Essential Duties And Responsibilities

Human Resources Support

• Coordinate interview scheduling and candidate communication in collaboration with HR staff and hiring managers.
• Prepare and distribute new hire packets and onboarding materials.
• Maintain and update personnel files (electronic and paper), ensuring accuracy and confidentiality.
• Track completion of mandatory trainings, certifications, and license renewals.
• Assist with onboarding logistics including scheduling orientations and collecting required documentation.
• Support offboarding processes, including collecting exit documentation and deactivating system access.
• Respond to general inquiries and route requests to the appropriate HR team member.

Administrative Support

• Prepare, proofread, and format memos, letters, spreadsheets, and internal communications.
• Assist with data entry and updates in HRIS and other internal systems.
• Provide logistical support for internal events, trainings, and staff recognition efforts (e.g., Annual Meeting, staff awards).
• Manage calendars, schedule meetings, and reserve rooms and equipment as needed.
• Support the administrative team in maintaining electronic filing systems, tracking deadlines, and updating administrative tools.
• Order office supplies and maintain inventory for administrative offices.

General Office Support

• Serve as a point of contact for visitors and incoming calls to the administrative office.
• Open, sort, and distribute mail or packages received at the administrative office.
• Provide cross-coverage for other administrative support roles as needed.
• Assist with special projects and perform other duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• At least 2 years of administrative or office support experience, preferably in a human resources or healthcare setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with HRIS or ADP is a plus.
• Excellent organizational, time management, and written/verbal communication skills.
• Ability to maintain a high level of confidentiality and professionalism.
• Strong attention to detail and ability to handle multiple tasks simultaneously.
• Customer service orientation and ability to work collaboratively with diverse teams.

Work Environment

• This position operates in a professional office environment.
• Requires use of standard office equipment, including computers, telephones, printers, and scanners.
• Occasional early morning or evening hours may be required for special events or meetings.

Benefits: Tapestry 360 Health offers a comprehensive benefits package including health insurance, dental insurance, retirement savings plans, paid time off, continuing education support and eligibility for the Public Service Loan Forgiveness (PSLF) program.

Pay Transparency: The salary range for this position is $47,448.00 - $65,000 annually. Actual compensation will be determined based on factors including, but not limited to, relevant experience, qualifications, internal equity, and organizational needs.

EEO Statement

Tapestry 360 Health is an equal opportunity employer. We make employment decisions without regard to race, color, religion, age, sex, gender identity or expression, sexual orientation, national origin, ancestry, disability, genetic information, veteran or military status, marital or parental status, arrest or conviction record (as permitted by law), receipt of an order of protection, use of protected leave (including FMLA and VESSA), or any other status protected by applicable law.

American with Disabilities Act (ADA) Statement

Tapestry 360 Health complies with the Americans with Disabilities Act (ADA) and provides reasonable accommodations to qualified applicants and employees with disabilities. If you need assistance or an accommodation during the application or hiring process, please contact Human Resources.

Tapestry 360 Health reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.