Buckingham Search is hiring: Administrative Assistant in Chicago

This person will be tasked with helping to organize global day-to-day operations, manage administrative functions, and assist on key strategic projects alongside the executive operations team.

Responsibilities

• Develops rigorous, seamless, and repeatable cadence in execution
• Maintain and manage business (and personal when needed) calendar
• Anticipate and manage any issues before they occur, create smooth operating motion
• Structure and organize department workday to execute against strategic goals
• Read, monitor, and respond to email
• Serve as business partner in some meetings, manage follow-up correspondence
• Prepare reporting, correspondence internally to help drive success of team
• Interface with executives and teams from investment firms, partners, customers
• Assist with reporting functions to drive team success
• Experience designing processes to maximize efficiency
• Create operational frameworks with Sr. DOE and Exec Operations team to drive success
• Work cross-functionally with other teams to improve operational process
• Co-manage key projects deemed most critical to completion
• Assist in building out team and creating leverage for organization
• Experience leading process improvements

Qualifications

• 5+ years of executive assistant experience
• Experience with executive level calendar management
• Highly organized & proactive
• Adaptable to cultures, work styles, personality types + can build advocacy
• Self-starter, takes pride and ownership in work
• Growth oriented mindset, wants to contribute to the growth of the organization
• Calm under pressure and able to think quickly on your feet
• Strong working knowledge of Word, PowerPoint, Excel and Outlook
• Excellent written and verbal communication skills
• Fosters and shapes cultural growth of a team environment
• Tech/SaaS
• Bachelor's degree required
• Experience with domestic or international travel coordination

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Technology, Information and Media

Benefits

• Medical insurance
• Vision insurance
• 401(k)