COGENT Infotech

Administrative Assistant Job at COGENT Infotech in Dallas

COGENT Infotech, Dallas, TX, United States, 75215

About Us

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting‑edge solutions to global clients across both public and private sectors.

Position Title

Admin Assistant

Contract Details

Duration: Contract
Location: Dallas, TX (75212)
Shift Timings: Mon-Fri
Pay: USD 17/hr

Position Summary

The position is responsible for providing front desk support, handling incoming calls, and directing visitors and inquiries appropriately. It also involves performing general clerical and records management duties, including filing, data entry, document handling, and maintaining the confidentiality, organization, and integrity of sensitive files and information.

Key Responsibilities

Greets visitors and directs to appropriate destination.
Answers the telephone and directs calls to the appropriate department or person.
Performs general clerical duties such as sending emails, faxes, making copies, typing, scanning documents and entering data into the computer.
Collect and sort data to be put into files and create corresponding records.
Add new materials to file records and ensure that any discrepancies are handled immediately.
Ensures integrity and security of files and sensitive information.
Maintain retention and archiving of files according to client’s retention and archive procedures.
Ensures files are maintained in an organized manner to support client confidentiality and file integrity.
Assign labels to each file in accordance to the clients' assigned properties.
Retrieve files and records on the specific requests of the Intake staff or Property Managers, Compliance Department by following file sign out/ sign in procedure, documenting reason and person requesting file.
Take telephone calls for information and ensure that only authorized information is provided.
Receive, sort and distribute incoming correspondence to intended staff members in the Intake & Placement department.

Skills

Data Entry
Microsoft Office Software, including Outlook, Excel, SharePoint, Word, Access.

Application Process

Resume Review
Initial discussion
Video Screening
Client Interview