Administrative Assistant - Dallas Job at Advantage xPO in Dallas

Advantage xPO is currently looking for a bright, energetic and friendly Administrative Assistant to support a busy and highly successful Wealth Management office within one of the most prestigious global financial services firms. The ideal candidate should possess at least two years of administrative support experience from a corporate environment.

Administrative Assistant position is a 6-month contract working onsite at our client are responsible for general office support, including but not limited to:

Responsibilities

• Provide administrative support to executives across multiple cities in a team-oriented environment; Flexibility to support varying teams and cover where necessary.
• Coordinates domestic and international travel arrangements as required, including visa procurement.
• Processes heavy volumes of expense reports, sponsorships or related invoices in a timely & compliant manner.
• Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested.
• Handles highly confidential and sensitive client information with utmost discretion.
• Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required.
• Adhere to Compliance regulations and gain the relevant approvals.

Qualifications

• Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government.
• Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.
• Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment.
• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
• Comfortable with providing remote support to executives and team members across differing cities.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.
• Quick learner and self-starter with excellent anticipation skills.
• Pro‑active problem solver and independent thinker; ability to follow‑up as often as necessary.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.
• Familiar with expense platforms such as SAP Concur.
• Supportive team player with a positive attitude.

Seniority Level

Entry level

Employment Type

Contract

Job Function

Administrative and Finance

Industries

Banking and Financial Services

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