Accounting Administrative Assistant Job at Accurate Personnel in Sarasota

Base Pay Range

$25.00/hr - $32.00/hr

Accounting Administrative Assistant

• Location: Sarasota, FL 34236
• Employment Type: Full-Time, Onsite
• Pay Rate: $25.00 - $32.00/hr

Overview

We are seeking a highly organized and detail-oriented Personal Administrative Assistant with strong accounting expertise to support a busy executive. This role requires someone who can manage daily administrative needs while maintaining accurate financial records, handling bookkeeping tasks, and ensuring smooth personal and professional operations.

Key Responsibilities

• Manage day-to-day administrative tasks, scheduling, and communications
• Maintain and update financial records using QuickBooks Online
• Process accounts payable/receivable, reconcile accounts, and track expenses
• Assist with budgeting, financial reporting, and monthly/quarterly summaries
• Handle personal errands, travel arrangements, and household/vendor coordination as needed
• Organize files, documents, and confidential information with discretion
• Communicate with partners such as accountants, attorneys, vendors, and service providers

Requirements

• 3-5 years of hands‑on experience with QuickBooks Online (QBO)
• Strong background in bookkeeping, accounting support, or finance administration
• Excellent organizational and multitasking skills
• High level of professionalism, confidentiality, and discretion
• Strong written and verbal communication skills
• Proficiency in Microsoft Office and general tech-savvy
• Ability to work 100% onsite in Sarasota, FL 34236
• Reliable, self‑motivated, and able to work independently with minimal supervision
• Experience supporting an executive or high-net-worth individual
• Familiarity with personal assistant duties, household management, or executive administration
• Strong problem‑solving skills and ability to adapt quickly

Seniority Level

Associate

Employment Type

Full-time

Job Function

Accounting/Auditing, Administrative, and Finance

Industries

Investment Management, Business Consulting and Services, and Executive Offices

About Accurate Personnel

Accurate Personnel provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.