Administrative Support Assistant Job at McKinley in San Dimas

Administrative Support Assistant

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McKinley: Youth, Family, and Community are what we are all about! We offer a great working environment and benefits package. McKinley encourages growth so that you can Be your Best H.U.M.A.N. We embrace a culture that is Hopeful, Understanding, Moral, Awesome, Nurturing. McKinley is a highly respected welfare organization with a comprehensive array of programs and services, touching nearly 1,800 lives annually. We have 5 locations throughout Southern California, with our main campus located in San Dimas.

The Position

The Administrative Assistant provides comprehensive administrative and office support to the leadership team, ensuring efficient day-to-day operations and effective coordination across departments. This role serves as a key point of contact for internal and external stakeholders and supports leadership through scheduling, communication, documentation, and project coordination.

Compensation & Benefits

• Pay range: $22.00–$28.00 hourly, depending on experience.
• Medical, Dental, and Vision Insurance – company defined contribution of $620 per month.
• Life Insurance
• Flexible Spending Account
• Paid Time Off
• Sick Time
• Paid Holidays
• 403(b) retirement plan with company match up to 3%
• Employee Assistance Program
• Tuition Reimbursement
• Employee Referral Bonus
• Credit Union Membership
• Training opportunities to further personal and professional growth

Education / Experience Required

• High School diploma; BA preferred.
• 2 years of Administrative Assistant or office experience.
• Bilingual Spanish-speaking preferred.

Other Skills Required

• Strong proficiency in Google Workspace and related software.
• Strong organizational and project management coordination skills.
• Excellent oral, written, and interpersonal communication skills.
• Exceptional customer service skills, both in person and over the phone.
• Highly organized, detail-oriented, capable of managing multiple priorities in a fast‑paced environment.
• Strong time management skills with ability to meet deadlines with minimal supervision.
• Ability to work independently while also contributing effectively as a team member.
• Professional demeanor, able to represent the organization appropriately at all times.
• Ability to maintain strict confidentiality and professional boundaries.
• Ability to write, speak, and interact in a clear, professional, and respectful manner.

Physical Skills Required

• Must pass a pre‑employment physical examination, TB test, and drug screening.
• Ability to sit for extended periods while working at a computer and performing administrative tasks.
• Ability to stand and walk intermittently throughout the workday.
• Ability to use hands and fingers to operate a keyboard, mouse, telephone, and other office equipment.
• Ability to read, write, and communicate effectively in person, over the phone, and via electronic communication.
• Ability to occasionally bend, stoop, kneel, reach, and lift or carry materials weighing up to 15 pounds.
• Ability to travel between sites or attend meetings as needed.

Clearances Required

• Department of Justice (DOJ), Federal Bureau of Investigation (FBI), Child Abuse Index (CACI).
• Insurability under Corporate Automobile Insurance.

Description of Duties

• Provide comprehensive administrative and project coordination support to the leadership team across multiple departments.
• Manage calendars, schedule appointments, coordinate meetings; prepare agendas, take minutes, track follow‑up items.
• Support assigned projects by tracking timelines, coordinating deliverables, maintaining documentation, and ensuring timely follow‑through.
• Serve as a point of contact for internal and external stakeholders and route inquiries appropriately.
• Answer, screen, and direct incoming phone calls; provide general front desk coverage as needed.
• Prepare, compile, and distribute reports, presentations, and correspondence.
• Develop, organize, and maintain electronic and paper filing systems, including Google Drive and shared drives.
• Coordinate travel arrangements and submit or reconcile expense reports.
• Conduct routine site camera checks on assigned days and report concerns.
• Assist with review and organization of camera footage and related documentation.
• Track and compile vehicle-related administrative data for leadership review.
• Assist with insurance-related and compliance project coordination.
• Support audit and compliance projects by organizing materials and tracking requirements.
• Assist with receipt, organization, and tracking of vendor bids and related documentation.
• Provide administrative support for special projects as assigned.
• Perform general office support functions, including filing, scanning, copying, and mail processing.
• Perform all other related duties as assigned.

Why Should You Apply?

• Work for an organization that makes a real difference in people’s lives.
• Competitive pay.
• Comprehensive benefits package.
• Employee tuition reimbursement.
• Excellent training opportunities for staff.

Join McKinley to Be Your Best H.U.M.A.N.