Department Administrative Assistant Job at Ultimate Staffing in Costa Mesa

Temporary DEPARTMENT ADMINISTRATIVE ASSISTANT

Temporary DEPARTMENT ADMINISTRATIVE ASSISTANT needed to cover for a 6 plus month LOA in Costa Mesa. This is an IN OFFICE role. Not a remote role.

This person will prepare public Board Meeting packets in accordance with the Brown Act and provide advanced administrative support to the Chief Administrative Officer. This is an on‑site, full‑time assignment for an estimated duration of 6 months. The position will be expected to work 40 hours/week from 8:00 a.m. - 5:00 p.m., Monday through Friday.

Ideal Candidates will have:

• Experience working in the government sector, specifically with public board meetings
• Strong writing and editing skills
• Advanced ability using Microsoft PowerPoint and Word
• Advanced experience with Adobe Acrobat
• Excellent customer service skills
• Strong communication skills
• Thrives working on a team
• Experience applying The Brown Act a plus, but not required

Example of Duties:

• Prepares Board and/or Committee meeting packets by reviews all contents of packets to ensure information is complete and accurate
• Coordinates the distribution of Board and/or Committee packets
• Prepares Board meeting notices
• Oversees and updates the Board of Directors and District's website to ensure information is current
• Prepares and processes the Board of Director's payroll, communication, and mileage reimbursement
• Oversees and updates the Board of Directors and District Transparency sections of the District's website to ensure information is up-to-date

Minimum Qualifications

Education: Equivalent to the completion of the twelfth grade supplemented by vocational/technical training in office practices.

Experience: 5 years of increasingly responsible clerical, secretarial, and routine administrative support experience.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.