Equifax is hiring: Administrative Assistant - Senior in Atlanta

Overview

Administrative Assistant - Senior role at Equifax. Provides senior level administrative support to three senior leaders of a business unit or COE; may support multiple senior level leaders simultaneously.

What You'll Do

• Provide senior level administrative support to three senior leaders of a business unit or COE; may provide support to multiple senior level leaders simultaneously
• Manage multiple assignments and deadlines of team members and maintain schedule of deliverables for internal/external presentations and work products
• Optimize time management by considering organization-wide due dates or deliverables and ensure relevant parties are aware of issues that need immediate attention
• Manage multiple calendars, including scheduling meetings and appointments and resolving conflicts when priorities compete
• Serve as lead coordinator for conferences and meetings
• Screen/prioritize/direct incoming calls, email or other communications and take appropriate action
• Make decisions on behalf of senior leader(s), resolve requests and escalate when necessary
• Arrange complex travel plans, itineraries, and agendas; compile documents for travel-related meetings
• Complete requested business errands (catering, office supplies, mail, overnight deliveries), process expense reports, coordinate machine maintenance, and support new hire onboarding
• Assist other administrative assistants in managing designated conference rooms and in coordinating project teams as required
• Contribute to projects and activities not listed in principal accountabilities to support business objectives and professional development
• Support flexibility for events or work hours when involving international team members
• Own monthly tactical/leadership meetings and quarterly Town Halls (attendee management, space, meals, etc.) and coordinate with the Equifax Event Coordination Office as necessary
• Coordinate senior leadership relationships, events, contacts and daily calendars; arrange travel and outside meetings/hotel stays/transportation
• Complete senior leadership expense reporting and other corporate administrative tasks (e.g., internal system troubleshooting, requisitions, invoicing, new employee onboarding)
• Develop familiarity with key client contacts and proactively build relationships to improve interaction between Equifax and client senior personnel
• Interface with Accounts Payable on invoice processing for the team
• Perform other duties or special projects in support of the team’s business operations

Experience You'll Have

• 5+ years of experience supporting senior-level managers
• Domestic and international travel booking and expense management experience
• Client-focused, friendly, and positive attitude
• Outstanding oral and written communication skills with senior leadership and client personnel
• Strong interpersonal skills and ability to work with people at all levels
• Proactive, detail-oriented, and able to anticipate needs
• Ability to work independently or in a team environment
• Exceptional organizational skills and attention to detail
• Poise and judgment under pressure
• Ability to multi-task and re-prioritize based on objectives and urgencies
• Proficiency with Microsoft Office (PowerPoint, Excel, Word) and internet research
• Absolute discretion in handling highly confidential materials

Job Details

• Hybrid
• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Administrative and Support Services

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