Administrative Assistant - Senior Job at Equifax, Inc. in Atlanta

What You'll Do:

• Provide senior level administrative support to three senior leaders of a business unit or COE; may provide support to multiple senior level leaders simultaneously
• Manage multiple assignments and deadlines of team members and maintain schedule of deliverables for internal/external presentations and work products
• Optimize time management by giving consideration to organization-wide due dates or deliverables that may compete with internal schedules and ensure relevant parties are aware of issues that need immediate attention
• Manage multiple calendars, including scheduling meetings and appointments and resolving conflicts when competing priorities occur
• Serves as lead coordinator for conferences and meetings
• Screen/prioritize/direct incoming calls, email or other communications taking appropriate action as necessary
• Make decisions on behalf of senior leader(s), resolve requests and escalate when necessary
• Arrange complex and detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings
• Complete requested business errands such as obtaining catering, ordering office supplies, circulating mail, handling over-night deliveries, processing expense reports, coordinating machine maintenance and provide support for new hire onboarding
• Assist other administrative assistants in the management of some designated conference rooms in our Alpharetta location and also in the placement of some project teams when required
• May be required to contribute to projects and activities not included in other principal accountabilities to assist in the accomplishment of business objectives and professional development
• Significant events involving international team members and others may occasionally demand some flexibility with work hours
• Ownership of monthly tactical/leadership meetings and quarterly Town Halls (including attendee management, meeting space, meals, etc.); (working in tandem with the Equifax Event Coordination Office as necessary)
• Coordinate senior leadership relationships, events, contacts and daily calendars; Coordinate senior leadership arrangements for travel, outside meetings/hotel stays/transportation
• Complete senior leadership expense reporting and other corporate administrative tasks (e.g., internal system troubleshooting, creating requisitions and paying invoices, new employee onboarding, etc.)
• Become familiar with key client contacts (especially peer assistant staff), proactively developing relationships that improve/accelerate interaction between Equifax and client senior personnel
• Interface with Accounts Payable on invoice processing in support of the team
• Perform other duties or special projects in support of the business operations of the team, as appropriate

Experience You'll Have:

• 5+ years of experience supporting senior-level managers
• Prior experience with domestic and international travel booking and expense management systems
• Client-focused, friendly, and positive attitude (a helpful and enthusiastic demeanor)
• Outstanding oral and written communication skills, including the ability to comfortably communicate with senior leadership and client personnel
• Strong interpersonal skills with the ability to work with people at all levels of an organization
• Ability to be pro-active and think about the details before the senior leader
• Ability to work either independently or in a team environment, depending on the task
• Exceptional organization skills and impeccable attention to detail
• Superior poise and judgment with the ability to work well under pressure
• Proven ability to multi-task and re-prioritize tasks based on established objectives and urgencies
• Clear proficiency/acumen Microsoft Office (with high level of proficiency in Microsoft PowerPoint, Excel and Word) and internet research skill
• Absolute discretion in handling highly confidential materials