First Command Financial Services, Inc. is hiring: Legal Administrative Assistant

First Command Financial Services, Inc. is looking for a Legal Administrative Assistant.

Responsibilities

• Tracking Legal projects, maintaining corporate Legal Calendar, and assisting the team in prioritizing and handling such projects.
• Handling all aspects of meeting planning to include coordinating schedules, arranging teleconference calls, preparing agendas and presentation materials for various departments, attending meetings, and recording minutes of meetings.
• Gathering and inputting relevant metrics data into Excel spreadsheets and publishing and distributing key reports to management and legal team members.
• Onboarding new employees to include equipment and systems access requests.
• Updating legal SharePoint pages.
• Problem‑solving, researching, analyzing, and responding to routine legal‑related requests and inquiries from advisors, support staff, and internal business units.
• Creating additional files, as needed; organizing and maintaining them per the department document management system.
• Assisting in the development and formatting of PowerPoint presentations and other briefing materials.
• Distributing daily mail and arranging for FedEx mail‑outs and placing departmental supply orders.
• Assisting with routing incoming calls to the department as necessary.
• Point of contact for property management requests.
• Making arrangements for multiple parties within the department for various travel.
• Preparing Accounts Payable, Reimbursement forms, and Request for Absence.
• Assisting in the preparation of letters to Advisor Trainees.
• Assisting in the organization of materials in common areas.
• Active participation in Home Office activities, committees, councils, as aligned with the assistant’s interests.
• Participating in and supporting the organization and planning of departmental gatherings and events.
• Performing general clerical duties as assigned.

Qualifications

• Education: High School Graduate (bachelor’s degree preferred)
• Work Experience: 5+ years of administrative experience in a fast‑paced environment.
• Required Knowledge, Skills And Abilities: strong writing and communication abilities with prior administrative support experience; excellent Microsoft Office Suite proficiency (Word, Excel, Outlook, PowerPoint, and Access); excellent judgment, integrity, time management, organization, and interpersonal skills as well as problem solving and logistics aptitude; ability to work independently with little supervision and to handle multiple assignments from several compliance professionals and/or attorneys simultaneously.