Administrative Assistant (49797) Job at Citrin Cooperman in Melville

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Citrin Cooperman offers a dynamic work environment, fostering professional growth and collaboration. We’re continuously seeking talented individuals who bring a problem‑solving mindset, fresh perspectives, and sharp technical expertise. We know you have choices, so our team of collaborative, innovative professionals are ready to support your professional development. At Citrin Cooperman, we offer competitive compensation and benefits and most importantly, the flexibility to manage your personal and professional life to focus on what matters most to you!

Responsibilities

• Manage reception area operations.
• Assist the Office Manager with arranging client or in‑house meetings for Partners and staff, managing hoteling spaces, communicating event details, ordering meals, coordinating office events, and setting up/breaking down conference rooms.
• Assist with new client onboarding procedures.
• Assist in client data updates by maintaining Dynamics and STAR Practice Management databases.
• Handle incoming mail by opening, scanning, and distributing it, and prepare outgoing mail with familiarity of various delivery methods including US mail, international mail, UPS, FedEx, and certified mail.
• Assist in the preparation, delivery, and filing of engagement letters.
• Monitor and manage pooled administration mailboxes.
• Maintain clean and welcoming general office conditions for guests and team members.
• Communicate common office inventory usage and replenishment needs to the Office Manager.
• Assist with ad‑hoc projects as needed.

Qualifications

• 0‑3 years of administrative experience (professional services environment preferred).
• Tech‑savvy with proficiency in Microsoft Office and advanced Excel functions.
• Strong organizational skills, including verbal and written communication.
• Team player with the ability to multi‑task and strong attention to detail.
• Capacity to work overtime as needed.
• In‑office requirement based on specific office location.

Location: Farmingdale, NY

Salary: $65,000.00–$110,000.00

Seniority level

Entry level

Employment type

Full‑time

Job function

Administrative

Industries: Professional Services

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