Fiscal/Administrative Assistant Job at Connecticut Department of Administrative

Location: East Granby, CT • Salary: $65,979.00 - $83,953.00 per year • Employment Type: Full‑time • Shift: First‑shift, Monday‑Friday 7:00 am‑3:30 pm • Position Opened: 12/19/2025 • Close Date: 01/05/2026

Position Summary

State of Connecticut Military Department (CTMD) is accepting applications for a Fiscal/Administrative Assistant in the Facilities Management Office at East Granby (Bradley) location. This recruitment may fill future Fiscal/Administrative Assistant vacancies.

Benefits

• State Employee Benefits Overview
• Professional growth and development opportunities
• Healthy work/life balance for all employees
• Dedicated employee parking

Position Highlights

• First‑shift
• 40 hours per week
• Monday through Friday, 7:00 am‑3:30 pm

About the Agency

The CTMD is a dual‑status agency with federal and state missions. Primary public responsibilities include:

• Support the CT National Guard, enabling ready units for Federal or State requirements.
• Train, resource, and coordinate state emergency response assets.
• Plan for and protect citizens and property during war, terrorism, invasion, rebellion, riot or disaster.

How to Apply

Please visit the official State of Connecticut Online Employment Center and use the ‘Apply’ button. Completion of a Supplemental Questionnaire and application is required. For assistance, see the Applicant Tips on How to Apply page.

Before You Apply

• Meet Minimum Qualifications (see section below) and you must be a current State of CT employee of the CT Military Department for at least six months full‑time service.
• List earned credits and degrees accurately; foreign institution credits require U.S. accreditation documentation.
• Resumes are not accepted during the initial application; additional documents may be requested later.
• Specify desired shifts/locations on your application.
• Submit all materials before the posted close date. Late submissions are rarely accepted.
• Salary calculations are not comparable across branches of state government.

After You Apply

• Complete any required Referral Questions by the expiration date.
• Prepare for an interview by reviewing the Interview Preparation Guide.
• Stay connected by checking your JobAps Personal Status Board and email for updates.
• Note that this position may be filled following contractual language, reemployment, SEBAC, transfer, promotion, and merit rules.

Responsibilities

• Perform paraprofessional level work in fiscal and administrative activities.
• Maintain, balance, and reconcile an interrelated group of accounts.
• Manage accounts receivable/payable processes, including complex procedures.
• Prepare simple and assist in complex financial statements.
• Calculate rates using complex arithmetical formulas.
• Gather and consolidate payroll and expenditure data for budget preparation.
• Ensure expenditures plus encumbrances stay within appropriation limits.
• Review routine expenditures for compliance with itemized budgets.
• Use EDP systems for financial records and reports.
• Perform purchasing functions: purchase orders, requisitions, authorizing routine orders, and preparing RFPs.
• Prepare renewal or new contracts based on awards.
• Ensure routine payments comply with contract provisions.
• Perform related duties as required.

Knowledge, Skills & Abilities

• Knowledge of bookkeeping, financial record keeping, and basic governmental accounting principles.
• Basic procedures of budget preparation and control.
• Payroll, purchasing procedures, and contract preparation.
• Interpersonal, oral, and written communication skills.
• Arithmetic computation ability.
• Ability to audit financial documents.
• Understand and apply statutes and regulations.
• Use of EDP systems for financial management.

Minimum Qualifications – General Experience

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

Minimum Qualifications – Substitutions Allowed

• College training may substitute for the General Experience on the basis of fifteen (15) semester hours equalling one‑half (1/2) year of experience to a maximum of two (2) years.
• One (1) year as a Pre‑Professional Trainee in fiscal/administrative work may substitute for the General Experience.

Preferred Qualifications

• Processing travel vouchers, mileage, and expense reports.
• Experience with Microsoft Office (Excel, Word, Outlook, Teams, 365).
• Experience working with Accounts Payable and Accounting departments.
• Experience with Peoplesoft or other ERP software.
• Experience handling work orders to support financial coordination, budget tracking, and expense forecasting.
• Experience overseeing file storing, sharing and routing systems (SharePoint, Adobe Sign, GEARS).
• Experience handling funds related to Federal grant programs.
• Experience in data handling to generate budget forecasts.
• Experience reviewing/auditing financial documentation for compliance.
• Experience tracking account balances and fund status across multiple funding types.
• Experience monitoring personnel access limitations to specific systems and/or facilities.
• Experience processing personnel background checks for facility access.
• Experience with data entry into financial and non‑financial databases (energy, environmental, etc.).
• Experience in small purchase coordination and execution.
• Experience in financial, administrative, and/or budget management in a technical environment (construction, maintenance, engineering, sciences).

Special Requirements

Persons with responsibility for supervising or observing the behavior of inmates or custodial individuals must possess a high school diploma or G.E.D. by the time of permanent appointment.

Equal Opportunity Employer

The State of Connecticut is an equal‑opportunity/affirmative‑action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Acknowledgement

A job class is defined as a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. A job class is not meant to be all‑inclusive of every task and/or responsibility.

Apply Now

Fill out the Supplemental Questionnaire and Application NOW using the Internet.