Connecticut Department of Administrative Services is hiring: Fiscal/Administrati

Location: Hartford, CT

Salary: $65,979 – $83,953 per year

Date Opened: 12/19/2025 | Close Date: 12/29/2025 11:59 PM

Overview

The State of Connecticut, Department of Administrative Services (DAS) is accepting applications for the position of Fiscal/Administrative Assistant, within the Business Services Payables unit in Hartford.

What We Offer

• Visit our new State Employee Benefits Overview page!
• Professional growth and development opportunities
• A healthy work/life balance for all employees

Position Highlights

• Full time, 40 hours per week
• Monday through Friday schedule, 8:00 am – 4:30 pm
• Hybrid/telework opportunity available after training, based on business needs and Telework Policy
• Reporting location: 450 Columbus Blvd, Hartford, CT (in-office component)

Responsibilities

• Make payments daily
• Coordinate change orders with purchasing as part of the team
• Communicate with vendors on invoicing issues
• Cross-train with team members
• Collaborate with internal and customer agencies

Example Duties

• Performs paraprofessional level work in fiscal and administrative activities
• Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts
• Completely responsible for accounts receivable or accounts payable processes including varied and complex procedures and activities
• Prepares simple financial statements and assists with complex financial statements
• Calculates rates involving complex arithmetical formulas
• Gathers and consolidates payroll and expenditure data for budget preparation
• Ensures expenditures plus encumbrances are within appropriation limits
• Reviews routine expenditures for compliance with itemized budgets
• Uses EDP systems for financial records and reports
• Handles purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals
• Prepares renewal or new contracts based on awards
• Ensures routine payments comply with contract provisions
• Performs related duties as required

Knowledge, Skill and Ability

• Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; basic procedures of budget preparation and control; payroll procedures, purchasing procedures and contract preparation
• Skills in interpersonal communication, oral and written communication
• Considerable ability in arithmetic computations
• Ability to audit financial documents; understand and apply statutes and regulations; utilize EDP systems for financial management

Minimum Qualifications – General Experience

• Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing
• Complex clerical work is defined as generally routine fiscal/administrative work at or above the level of Financial Clerk

Minimum Qualifications – Substitutions Allowed

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years
• One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience

Preferred Qualifications

• Experience with accounts payable and utilizing financial software, such as Peoplesoft
• Experience communicating with vendors, staff, management, and third parties via email, phone, and in person
• Experience prioritizing and managing multiple deadlines
• Experience following and executing general accounting procedures
• Experience managing and responding to communications in multiple shared mailboxes

Special Requirements

Persons supervising or observing the behavior of inmates or custodial individuals must possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment

Affirmative Action / Equal Opportunity Employer

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities

EEO Statement

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility

Apply

Click on the “Apply” button on the official State of Connecticut Online Employment Center job posting to submit your application