Ucacademy is hiring: Administrative Assistant - Athletics in Rancho Cucamonga

Job Details

Job Location: 10900 Civic Center Dr. - Rancho Cucamonga, CA 91730

Position Type: Full Time

Salary Range: $16.50 - $18.50 Hourly

About Us: United Christian Academy is a fully accredited K – 12 private Christian School that is dedicated to educating students by integrating academic excellence with a Christian worldview, equipping them to impact their world for Christ. It is our goal to provide a holistic education that nurtures the mind, body, and spirit of our students. We believe in fostering excellence both academically and athletically, instilling values of integrity, teamwork, and sportsmanship in all aspects of our programs.

Position Overview: Provide administrative support to Athletic Director and coaching staff. The Administrative Assistant will play a vital role in supporting the Junior High and High School athletic departments, in day-to-day operations, ensuring smooth coordination of schedules, communication with stakeholders, and fostering a positive experience for UCA student-athletes.

UCA recognizes staff as an integral part of the 5-fold ministry given to the church in Ephesians 4:1-13. As such, UCA administrators serve as ministers to help advance the mission and vision of United Christian Academy.

Reports to   Reports and is supervised by the Athletic Director with directives and input from the Assistant Athletic Director, the Junior High Principal, and the High School Principal.

Qualifications & Responsibilities

Qualifications

• Must be a born-again Christian.
• Must be a credible Christian role model whose godly lifestyle and character demonstrate obedience to God and the Holy Bible.
• Must be able to support and comply with the school’s Statement of Faith and Statement of Conduct.
• Must be a member of an evangelical, Bible-believing church.
• Supports the school’s mission, vision and culture.
• Communicates in a positive, assertive and supportive manner, avoiding gossip and hearsay.
• Fully commits to the UCA grievance policy and understands the Biblical plan for conflict resolution.
• Trustworthy – able to maintain confidential information as appropriate.
• High school diploma or equivalent; Bachelor’s degree preferred.
• Must have sufficient health and physical endurance to be able to complete the assigned responsibilities.
• Must have proficiency in Microsoft Word and ability to learn student LMS system (web-based school management software).
• Must have good verbal and written communication skills, with proper command of the English language.
• Able to work well independently, manage time well, and handle multiple tasks.
• Must have strong organizational skills for filing and detailed project assignments.
• Maintains a workspace environment that is conducive to productive school office.
• Maintain a “solution conscious” attitude when faced with challenges.
• Have a positive, cheerful and “can-do” attitude with parents, students and staff and performs all duties as assigned.
• First Aid/CPR Certificate.
• TB clearance within the last four years.
• Criminal Justice Fingerprint clearance.
• Immigration Reform and Control Act of 1986: An Eligibility Verification Form (I-9) will be required along with the supporting documents listed on the I-9 form.

Personal & Spiritual Leadership Qualifications

• Displays a personal decorum that models professionalism, modesty, and good taste
• Models Christian virtues in attitude, speech, and action

Exhibits the fruit of the Spirit (Gal. 5:22,23)

Models and cultivates habits of prayer, faith, and encouragement

Commits and contributes to a local church

Maintains good attendance and physical endurance to fulfill job duties

Uses professional office and phone etiquette appropriate for Christian school office

Shows positive, cheerful attitude with parents, students and staff

Shows integrity in dealing with confidential information

Provides assistance to guests, faculty and staff, parents and students

RESPONSIBILITIES

Administrative Support

• Maintain HomeCampus data base with information including, but not limited to coach clearances, student clearances, practice schedules, game schedules, etc.
• Create rosters and emergency packets for all sports teams
• Provide coaches with dismissal sign-out forms
• Prepare athletic award certificates
• Complete CIF academic award applications and prepare certificates
• Order and pickup awards & trophies
• Disburse sports photos to coaches
• Collaborate with AD and accounting on uniform orders

Event Coordination

• Confirm all games with opponent school’s office or AD
• Assist AD in securing athletic venues, coordinating officials and managing event logistics
• Assist AD with game changes.
• Schedule team photos with vendor
• Schedule senior recognition for each sports team
• Schedule sports assemblies as required
• Schedule & confirm transportation for athletic teams
• Prepare sports camp brochures and assist in summer camp preparations
• Assist coaches in preparing team banquets

Communications

• Coordinate communication between coaches, student-athletes, parents and school administration regarding schedules, changes, and other relevant information.
• Communicate with AD and coaches student approved for sport, practice only or not cleared for activity.
• Send out daily athletic dismissal information to all-staff.
• Communicate to all stakeholders game change information.

Facilities Management

• Schedule facility usage request from Office Manager for practices/games.

Uniform/Equipment Management

• Collaborate with coaches to maintain updated uniform and equipment inventory lists.
• Collect uniforms from coaches at end of season.

Compliance

• Collect and input physicals and complete athletic clearance.
• Track eligibility for all athletes at JH and HS level.

Student Support

• Provide administrative support to student-athletes, including assisting with academic eligibility checks and facilitating communication between coaches and teachers.
• Utilize LMS to run student eligibility reports and communicate to AD, coaches, and parents student status updates.

This job description is meant to cover the key requirements of the job duties. Other activities, duties or responsibilities may be required of the employee, and these may change, or new ones may be assigned at any time with or without notice.

PHYSICAL DEMANDS

Sitting (20%); Standing/Walking (40%), lifting (15%), climbing (5%), bending (10%), squatting (10%). Must be able to lift 20-45 pounds.

WORK ENVIRONMENT

Work environment includes indoor and outdoor environments and office, field and gym settings. Floating desk assignment and/or shared office space may be required, moderate to high noise levels commensurate to athletic events and settings.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All employees of United Christian Academy must be professing, born-again Christian in accordance with UC Academy International, Inc.'s religious 501(c)3 bylaws.