Sr. Administrative Assistant - Operations Job at Texas Children's Hospital in Ho

Sr. Administrative Assistant - Operations at Texas Children’s Hospital

We’re searching for a Senior Administrative Assistant — someone who works well in a fast‑paced setting. In this position, you will provide direct administrative support for multiple leaders, including primary support to an Executive (Assistant Vice President or above) and/or a Senior Physician Leader who reports directly to an In‑Chief and has system responsibility.

Job Duties & Responsibilities

• Composes correspondence, memos, and reports, according to guidelines and in a timely manner
• Type, format, create, and proofread a variety of materials including handwritten, typewritten correspondence, presentations, memos, reports, agendas, and contracts, as instructed, and verifies the conformity of documents to Texas Children’s Hospital standards
• Assemble documents and presentations as needed, for external meetings
• Manages the leader’s calendar
• Telephone various internal and external personnel to arrange meetings
• Coordinate with other administrative staff to reserve conference rooms as needed
• Answer the telephone in a courteous manner, identifying department and offering assistance
• Take telephone messages including name of caller, date, time, return telephone number and legible message when applicable
• Retrieve messages immediately and take appropriate action upon return‑to‑work area
• Interface with all employees in a professional, courteous manner to assure that requests are met amicably, and a congenial work atmosphere is maintained
• Maintain excellent relationships with departments throughout the hospital, assuring a good working atmosphere
• Handle incoming/outgoing mail
• Arrange travel
• Participate in reception relief

Skills & Requirements

• Required: High School Diploma or equivalent
• Required: 5 Years Secretarial Experience
• Preferred: Medical and College Background

About Us

Since 1954, Texas Children’s has been leading the charge in patient care, education and research to accelerate health care for children and women around the world. Texas Children’s comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Tower for pediatric research; Texas Children’s Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high‑risk births; Texas Children’s Hospital West Campus, a community hospital in suburban West Houston; Texas Children’s Hospital The Woodlands, the first hospital devoted to children’s care for communities north of Houston; and Texas Children’s Hospital North Austin, the new state‑of‑the‑art facility providing world‑class pediatric and maternal care to Austin and Central Texas families. We also have Texas Children’s Health Plan, Texas Children’s Pediatrics, and Texas Children’s Urgent Care clinics. Texas Children’s Hospital is affiliated with Baylor College of Medicine.

Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State, Province or Local status unrelated to the performance of the work involved.