Executive Administrative Assistant | Hybrid Job at Career Group in San Francisco

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$110,000.00/yr - $135,000.00/yr

Direct message the job poster from Career Group

Location: San Francisco, CA (Hybrid: 3 days in office, 2 remote)

Compensation: $110,000–$135,000 base salary, plus discretionary bonus

Our client, a leading U.S. investment firm with an incredible reputation is seeking an experienced Executive/Administrative Assistant to join its collaborative team in San Francisco.

This role offers the opportunity to support senior leaders within a high-performing investment organization recognized industry-wide for its culture, professional excellence, and commitment to long-term impact.

The Opportunity

The Executive/Administrative Assistant will partner with the existing EA team to provide seamless support to senior executives and the broader Investment Team. The ideal candidate excels in a fast-paced environment, anticipates needs before they arise, and brings exceptional judgment, communication, and organizational skills.

Key Responsibilities

• Provide integrated support for senior executives in coordination with the Executive Assistant team
• Manage complex scheduling across time zones, email coordination, travel arrangements, and expense reporting
• Coordinate team initiatives, events, offsites, and interviews
• Serve as a go-to resource for team operations, ensuring leaders are prepared for internal and external meetings
• Partner with the administrative team on firmwide processes, logistics, and meeting support
• Contribute to team culture through proactive communication, organization, and follow-through
• Support occasional office services needs, including meeting setup, visitor coordination, and supplies

What You Bring

• 3–5+ years of experience supporting senior executives, ideally within finance or investment-focused environments
• Strong written and verbal communication skills, polished and confident with senior stakeholders
• Proven success managing complex calendars, international travel, and sensitive information
• High level of organization, attention to detail, and ability to prioritize across multiple requests
• Strong interpersonal skills, problem-solving capability, and a collaborative mindset
• Technical proficiency with Microsoft Office Suite; familiarity with tools such as Asana, Adobe Pro, Concur, and AI-driven platforms
• Bachelor’s degree strongly preferred

Salary range: $110,000–$135,000 DOE, plus discretionary bonus

100% employer-paid medical, dental, and vision coverage for employees and their families

Generous commuter benefits and a hybrid schedule

Applicants must be legally authorized to work in the United States.

If you are an experienced EA who thrives in a mission-driven, intellectually rigorous environment, we encourage you to apply.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.