Executive Assistant Operations Job at Career Group in San Francisco

Operations Executive Assistant | San Francisco

Our client, a fast‑paced and pesthouse finance firm in San Francisco, is seeking an exceptional Operations Executive Assistant to support leaders across the firm’s operational functions, including the Principal COO, a VP and Associate, and a VP and Associate within Portfolio Operations.

• Hybrid schedule with availability to be onsite when required.

This is not a traditional Executive Assistant role. It’s ideal for someone who enjoys variety, cross‑functional work, and being deeply involved in how the firm operates day to day.

The Opportunity

This role sits at the intersection of operations, portfolio support, and people initiatives. The right candidate will be energized by wearing multiple hats and contributing beyond core administrative work, with meaningful involvement in events, recruiting efforts, and portfolio company coordination.

Key Responsibilities

• Provide strategic administrative support across Central and Portfolio Operations leadership
• Assist with planning and executing internal and external events
• Support recruiting processes, scheduling, and candidate coordination
• Maintain and organize portfolio company information and internal databases
• Partner cross‑functionally to keep initiatives moving forward efficiently
• Manage sensitive information with discretion and strong judgment

What Our Client Is Looking Fo

• 3-5+ years of experience in an EA, operations, or hybrid support role
• Interest in a non‑traditional EA position with broad scope and ownership
• Exceptional attention to detail and follow‑through
• High emotional intelligence, strong communication skills, and sound judgment
• Proactive, adaptable, and comfortable operating in a fast‑paced environment

Compensation:

• Paid Overtime
• Excellent Bonus
• Robust Benefits

If you are an Executive Assistant who enjoys being embedded in the business, contributing across teams and taking on work beyond a standard support role, this is a unique opportunity to join a top‑tier finance firm in San Francisco.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

• Seniority level: Not Applicable
• Employment type: Full‑time
• Job function: Administrative
• Industries: Venture Capital and Private Equity Principals