Executive Assistant Job at Thread AI in New York

Executive Assistant

Thread AI is focused on building an AI-native workflow orchestration engine and is looking for dedicated individuals to join its growing team. Our goal is to make infrastructure simple for enterprises and public sector agencies seeking to get the most from AI.

We are looking to add an Executive Assistant and Office Manager to our team. This person will support our leadership team, as well as perform an Office Manager role. They will be responsible for scheduling meetings, coordinating travel and logistics for Leadership, coordinating across key stakeholders (both internal and external), ensuring that Leadership’s time is leveraged effectively, and managing effective operation of the office. This person is self‑motivated, excited to contribute to a fast‑growing AI startup, and comfortable working in‑person at our headquarters, as they will be a critical part of our team.

Responsibilities

• Provide administrative support to ensure that the office operates in an efficient manner.
• Organize the office layout, order supplies, order lunch, and ensure the office is well‑maintained.
• Provide primary support to the CEO and CTO while collaborating cross‑functionally with the team and supporting the rest of Leadership.
• Responsible for calendar management, including planning meetings, coordinating recurring check‑ins, and communicating with multiple parties to schedule events (both internal and external facing).
• Record office expenditure, manage the office budget, and process invoices.
• Respond to inquiries and communicate on behalf of Leadership.
• Organize company events and conferences including booking travel.
• Other duties and projects as assigned.

What We’re Looking For

• Experience supporting an executive or executive team.
• Forward‑thinking with the ability to anticipate needs and take proactive action.
• Highly organized with strong follow‑through, ensuring priorities are executed.
• Trusted with confidential information.
• Adaptable, capable of wearing multiple hats, and thrives in a fast‑paced startup environment.
• Proactive, resourceful, and demonstrates ownership and urgency when required.
• Comfortable navigating ambiguity, with low ego.

We’re committed to creating a space where our employees can bring their full selves to work and have equal opportunity to succeed. So regardless of race, gender identity or expression, sexual orientation, religion, origin, ability, or age, we encourage you to apply!

Don’t meet every single requirement? If you’re excited about this role and the company but your past experience doesn’t align with every qualification, we still encourage you to apply anyway – we'd love to get to know you and see if there's a place for you at Thread!

Compensation

$90,000 – $120,000 + Equity
Applicant must be a U.S. citizen or national or U.S. lawful, permanent resident.
This is a full‑time, in‑person position based at our New York City office.

Employment Details

• Seniority level: Mid‑Senior level
• Employment type: Full‑time
• Job function: Administrative
• Industries: Software Development
• Location: New York, NY