Executive Assistant Job at Northeast Community Clinic in Alhambra

Position Summary

The Executive Assistant provides administrative support and demonstrates initiative, resourcefulness and problem‑solving skills in applying a detailed knowledge of the responsibilities and functions of the department in organizing and prioritizing projects and all related duties.

Schedule

Flexible, may require some evening and weekends.

Primary Duties and Responsibilities

• Prepares correspondence, reports, agendas and spreadsheets.
• Arranges appointments, conferences and travel.
• Coordinate meetings, take meeting minutes, maintains files.
• General office duties: filing, faxing, photo copying and ordering office supplies for department.
• Manages multiple calendars.
• Interacts effectively with Directors, Managers, patients, internal staff and representatives of public agencies and businesses.
• Handles phones and assists visitors and interacts with various vendors.
• Prepares expense reports.
• Prepares presentations.
• Plans and coordinates multiple projects for completion.
• Handles all incoming/outgoing correspondence for department.
• Maintains a positive working relationship with staff.
• Other duties as assigned by Executive Director.

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Administrative

Industries

Administrative and Support Services