Executive Assistant Job at WhiteCap Search in Fort Lauderdale

Executive Assistant – WhiteCap Search

Base pay range: $25.00/hr - $27.00/hr. Your actual pay will be based on your skills and experience – talk with a recruiter to learn more.

We are looking for a bilingual (Spanish/English) Executive Assistant to support our CEO with daily operations and high-level administrative responsibilities. The role includes managing a fast‑paced, complex calendar, preparing meeting minutes, and coordinating visits and activities across multiple facilities such as schools, nursing homes, rehabilitation centers, and other service locations. The ideal candidate is highly tech‑savvy, excels in Microsoft Outlook, Teams, PowerPoint, and Excel, and can create polished presentations while managing detailed administrative workflows.

Job Function

• Provide daily administrative support to the CEO, including calendar management and meeting coordination.
• Prepare and document meeting minutes with accuracy and attention to detail.
• Coordinate onsite visits and activities across various facilities such as schools, nursing homes, cemeteries, and rehabilitation centers.
• Attend board meetings alongside the CEO and assist with logistical preparation.
• Create professional presentations using PowerPoint and maintain documents and reports using Excel.
• Manage communications through Microsoft Outlook and Teams.
• Handle sensitive information with discretion and maintain a high degree of professionalism.
• Support special projects, scheduling needs, and operational tasks as assigned.

Job Requirements

• Bilingual in Spanish.
• Experience in the healthcare industry.
• Proficient in MS Office, including the ability to create presentations in PowerPoint.
• Strong MS Excel skills.
• Tech‑savvy with the ability to learn new systems quickly.
• Associate’s degree or two years of college required; bachelor’s degree preferred but not mandatory.

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., and do not guarantee a certain compensation package for a position or a bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industry

Staffing and Recruiting