DiLucci CPA Firm is hiring: Executive Assistant in Coppell

Direct message the job poster from DiLucci CPA Firm

Tax Planning, Accounting, & IRS Resolution | Tax Attorney, CPA, EA

Full Time — In Office (Coppell, TX)

Pay: $70,000–$100,000 depending on experience

Role

Before you read further, it’s important to know this: this is not a simple administrative role or an easy 9–5. If you're looking for predictable days, low pressure, or a job where you wait for tasks to be assigned, this will not be a fit. The CEO moves fast — and the person in this role must move just as fast.

If your experience is strictly office admin or receptionist-level work, this role is not for you. The expectations here require a significantly higher level of ownership, speed, and decision‑making. You don’t wait for direction—you anticipate needs, handle tasks proactively, and bring forward only the matters that truly warrant the CEO’s attention.

If high expectations energize you, if you thrive in environments where accuracy and urgency matter, and if you genuinely enjoy being the person who keeps everything running seamlessly, then you’ll do extremely well here.

As the Executive Assistant to our CEO, you’ll be the right hand to a fast‑moving executive and a polished point of contact for our clients. You’ll manage communication, scheduling, onboarding, and firm operations with a high standard of professionalism, discretion, and speed. You are the bridge between the CEO, our clients, and our internal team — ensuring every detail reflects the excellence our firm is known for.

This role requires someone who takes full ownership. You understand that if you don’t handle something, the CEO will be forced to handle it herself — and you do everything possible to prevent that. You don’t let tasks sit. You keep priorities moving, anticipate needs, and confidently lead check‑ins with the CEO to keep the business aligned.

NOTE: Due to the high volume of applications we receive for this role, a video submission is required to move forward in the process. Applications without a video will not be considered. Please attach your video as a file or include a view-accessible Loom or Google Drive link.

Submit your video here: https://form.jotform.com/253416002532040

This Role Is a Fit for You If…

• You can’t leave tasks sitting undone — it physically bothers you.
• You manage complex to‑do lists easily and keep momentum without reminders.
• You have amazing communication skills.
• You perform well under pressure and stay organized when things move quickly.
• You solve problems independently and bring solutions, not questions.
• You thrive in a high‑performance environment with high expectations.
• You want a low‑demand, predictable administrative job.
• You need step‑by‑step instructions to stay on track.
• You feel overwhelmed when juggling many priorities.
• You prefer not to manage both personal and professional tasks for an executive.
• You have no prior true EA experience.

We only want applicants who take pride in delivering excellent work and supporting a leader operating at a high level.

Key Responsibilities

• Serve as the primary support for the Founder by managing schedules, calls, and priorities with speed and accuracy.
• Act as the first point of contact for clients — professional, warm, and informed.
• Coordinate the Founder’s calendar, meetings, travel, and speaking engagements.
• Manage communication across email, Slack, and firm systems with timely, polished responses.
• Handle personal appointments and errands to keep the CEO’s calendar aligned and efficient.
• Oversee daily office operations and ensure they run smoothly.
• Create systems and SOPs to streamline both the team and client experience.
• Anticipate needs, identify potential issues early, and proactively resolve them.

Requirements

• 3+ years supporting a senior executive or founder.
• College level degree in a relevant field.
• Demonstrated ability to stay calm and effective under pressure.
• Excellent written and verbal communication skills.
• Highly organized with exceptional follow‑through and attention to detail.
• Tech‑savvy and a quick learner (Google Workspace, Slack, Calendly, etc.).
• Strong judgment and the ability to make independent decisions.
• Comfortable handling a mix of personal and professional responsibilities.
• Thrives in a fast‑paced, accountability‑driven culture.
• Must be in‑office daily in Coppell, TX.
• Competitive compensation.
• PTO + paid holidays.
• Supportive, growth‑oriented team.
• Direct mentorship and exposure to high‑level operations and leadership.

Genuine Care

We build authentic relationships grounded in honesty, empathy, and excellence.

Great Communication

We lead with clarity, transparency, and proactive communication.

Speed to Learning & Implementation

We learn quickly, act decisively, and adapt with purpose.

We bring enthusiasm, positivity, and professionalism to everything we do.

Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Administrative
• Industries: Accounting

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